You use this program to create and maintain the group codes required in the General Ledger module.
If your budget spread is defined at group level, (General Ledger Setup) then you can also use this program to enter a set of percentages for each accounting period in the year according to which you want to spread your variable budgets.
| Field | Description |
|---|---|
| New | Select this to add a new group. |
| Delete | Select this to delete the group currently displayed. |
| Save | Select this to save the details you entered or changed. |
| Group | Enter the code for the GL group. Up to 2 characters can be used to define the group code. |
| Play | Select this to use the Multimedia program to view multimedia objects defined against the group. |
| Edit | Select this to use the Multimedia program to define multimedia objects against the group code. |
| Apply Undistributed |
Select this to allocate the undistributed budget percentage amount to the currently selected period. The undistributed percentage allocated to the highlighted period could be negative. |
| Field | Description |
|---|---|
| Group information | |
| Group | This indicates the code of the GL group you are currently maintaining. |
| Description | Enter a description for the group code. |
| Budget spread |
Enter a set of percentages for each accounting period in the year according to which you want to spread your variable budgets. These fields are only available if your budget spread is defined at group level (General Ledger Setup - Budget tab). |
| Period 1-14 | The current percentages allocated to the periods are displayed. You enter the budget percentages against each period. The total budget spread for all periods must equal 100%. Period 13 is only enabled if your number of accounting periods is set to 13 (Company Maintenance). |
| Total | |
| Distributed | This indicates the total percentages currently allocated to the periods. You will be unable to save your changes until this value is 100. |
| Undistributed |
The total budget spread must equal 100%. This indicates the total percentages that must still be distributed to make up 100%. If this figure is negative, then more than 100% has been allocated to the periods displayed. You cannot save your changes until this value is zero. |
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SYSPRO does not validate whether any General Ledger Codes are attached to the group when you delete the group (see General Ledger Codes).
Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.
You can embed an Application Help Pane:
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in the main SYSPRO menu
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in any program with panes, if not using roles
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when adding a role layout in Design Mode.
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
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Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
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Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
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Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
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Select the Close icon in the right-hand corner of the application help pane.
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Confirm that you want to delete the pane.