You use this program to update information for archived files (e.g. if you move the file to a new location).
| Field | Description |
|---|---|
| Change | Select this to amend the highlighted archive file. You can optionally change the file name/location of the highlighted archived file, specify whether the file is stored offline, and enter a comment. |
| Delete | Select this to delete the highlighted archive from the file. |
| Include | Select this to indicate the types of archived files you want to display in the listview. |
| Archive Details | Select this to view details stored against the highlighted archive file. |
| Select All | Select this to highlight all the archived files that are listed. |
| Change File Path | Select this to change the directory for each archive file highlighted using the Select All function. |
This screen is displayed when you select the Include function.
| Field | Description |
|---|---|
| Include | |
| Sales order | Select this to indicate that you want to include archived sales order in the list of archived files displayed. |
| Sales order invoice | Select this to indicate that you want to include archived sales order invoices in the list of archived files displayed. |
| WIP job | Select this to indicate that you want to include archived jobs in the list of archived files displayed. |
| BOM structure & routing | Select this to indicate that you want to include archived structures and routings in the list of archived files displayed. |
| Select All | Select this to highlight all the archived files |
| Deselect All | Select this to deselect all archived files from being
displayed in the listview. By default, all file types are selected for display in the listview. You would typically select this option to deselect all file types and then select one or two file types to display in the listview. |
| OK | Select this to return to the listview and only display your selections. |
| Cancel | Select this to ignore any changes you made and to return to the listview. |
This screen is displayed when you select the Change File Path function.
![[Note]](images/note.png)
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This does not change the name of the file, only the path to the file name. Although a warning message is displayed if you specify a path name that does not exist, the path is created and each of the files you highlighted is assigned to this path. |
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| Field | Description |
|---|---|
| File Path | |
| File path | Indicate the full path name for the archived file. |
| Save | Select this to apply the new file path. |
| Close | Select this to ignore any changes you made and to return to the listview. |
Details of files currently archived are displayed in this listview.
| Column | Description |
|---|---|
| Archive type | This indicates the type of archive file (e.g. sales order, job, structure & routing). |
| Archive number | This indicates the archive number. |
| Date of archive | This indicates the date on which the file was archived. |
| Operator | This indicates the operator who archived the file. |
| Archive file name | This indicates the location and the name of the archive file. |
| Comment | This indicates descriptive text assigned to the archive file. |
This screen is displayed when you select the Change Archive function.
| Field | Description | ||||
|---|---|---|---|---|---|
| Archive details | |||||
| Type | This indicates the type of archive file (e.g. sales order, job, structure & routing). | ||||
| Number | This indicates the archive number. | ||||
| Date | This indicates the date on which the file was archived. | ||||
| File name |
Optionally indicate the new location and/or the new name of the archive file. SYSPRO creates archive files according to the format: Xyynnnnn.XML where:
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| File stored offline | Indicate that the archive file is stored off-line (e.g. CD or tape drive). This enables the system to prompt for the archive file if an operator attempts to access a record that is stored off-line. | ||||
| Comment | Enter any descriptive notes you want to assign to the archive file. | ||||
| Save | Select this to save the changes you made. | ||||
| Close | Select this to return to the previous screen. | ||||