Purchase Orders > Blanket Purchase Orders > Contract Print

Contract Print

You use this program to generate Blanket Purchase Order documents.

Toolbar and menu

Field Description
Start Printing

Select this to generate the contract documents according to your selections.

If you have not enabled Windows printing and you selected to Preview documents before printing them (see SYSPRO Printing), then you can select the E-mail function from the Preview screen. The E-mail address defined against the supplier (Supplier Maintenance - Purchasing Details) is automatically used as the default address, but this can be changed using the Send Email program.
Alignment This prints the relevant document using test characters to verify that your stationery is correctly aligned in your printer. This typically applies to pre-printed continuous stationery.
Save Form Values This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode.

Report Options

Field Description
Documents  
Format This indicates the format code of the blanket purchase order format you want to print.
Define format Select this to define the print format for your blanket purchase orders (see Purchase Order Document Format).
Format description This displays description defined against the selected format code.
Reprint Select this if you want to produce order documents previously printed/faxed.
Print translated text If you enabled the Multi-language for document printing option (System Setup) then you can indicate whether to print the stock description, long description and notes in the required language (see Multi-language capability).
Print and fax  
Include contracts to be faxed

Select this option if you want to be able to fax blanket purchase order documents to suppliers whose purchase order transmission method is defined as Fax (Supplier Maintenance).

Deselect this option if you only want to print blanket purchase order documents for suppliers whose purchase order transmission method is defined as Print (Supplier Maintenance).

[Note]

You can only select this option if the Office Automation & Messaging module is installed and against the operator you have indicated that fax/mail integration is required (Operator Maintenance).

In addition, against the supplier you must select the Fax option at the Purchase order transmission method field and assign a valid fax number to be used (Supplier Maintenance).
Print document

Select this to print blanket purchase order documents matching your selection criteria.
Fax document

Select this to fax blanket purchase order documents to suppliers whose purchase order transmission method is defined as Fax.

This only applies if you selected the option: Include contracts to be faxed.
Contract  
Contract selection Indicate the contract(s) you want to print.
Contract type

The type of contract determines how purchase orders are generated against the contract.

The contract type is defined when adding a new contract, and is displayed throughout the Blanket Purchase Order module when viewing any contract details.

Indicate the contract types for which you want to print contract documents.

The following contract types can be selected:

  • Call-off single

  • Call-off multiple

  • Standing order

  • Monitoring order
Contract start dates  
Contract start date selection Indicate a selective range of contract start dates for which order documents must be produced.
Contract expiry dates  
Contract expiry date selection Indicate a selective range of contract expiry dates for which order documents must be produced.
Suppliers  
Supplier selection Indicate the supplier(s) for whom you want to print the contracts.
Buyers  
Buyer selection Indicate the buyer(s) for whom order documents must be produced.
Foreign price options  
Convert at current exchange rate

Select this to convert foreign prices for merchandise lines according to the rate that is currently defined in your company currency exchange rate table (Browse on Currencies).

If you do not select this option, then foreign prices are converted at the exchange rate used at the time the contract was captured. This does not apply to freight and miscellaneous charges.
After processing completed These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design).

Contract Print Totals

The results of the processing function you selected are displayed in this pane once processing is complete (unless you enabled the option to close the application from the After processing completed section). You use this section to print or email this information.