You use this program to indicate the apportionments to be reversed and to optionally change the apportioned value when processing a negative Purchase Order receipt at the Original GRN cost.
This program can be accessed by selecting the browse icon at the Multiple entries field of the Purchase Order Receipts program.
This displays the apportionment entry details from the journal created by the purchase order receipt.
| Field | Description |
|---|---|
| Cancel | Select this if you do not want to reverse any apportionments. |
| Save | Select this to save your changes and return to the Purchase Order Receipts program. The apportionment journal is reversed only for the selected lines (at the Apportionment value displayed) when you select the Post function from the Purchase Order Receipts program. |
| Select All | Select this to include all lines displayed in the listview for apportionment reversal. This places a tick in the Include column for all lines. |
| Deselect All | Select this to exclude all lines displayed in the listview from apportionment reversal. This removes the tick in the Include column for all lines. |
| Zoom | Displays additional information for the journal line - see Inventory Journal Zoom. |
| Include | Enable this to include the apportionment line in the
reversal and to optionally change the Apportioned
value. You can exclude an apportionment line when the cost has to be written off; like postage for example. The apportionment journal is not reversed when a line is excluded. |
| Entry | This indicates the line number within the journal. |
| Description | This indicates the apportionment charge description as entered against the Purchase order receipt. |
| Transaction | This indicates the transaction type. |
| Apportioned value |
This indicates the calculated apportioned value to be reversed and is based on the negative quantity being received. For example: Assume the original Purchase order quantity was 10 and you apportioned a value of 20.00 over the receipt lines. You now process a negative receipt for a quantity of 2. The total Apportioned value is calculated as: 20.00 / 10 * 2 = 4 As there is no access to the actual amount that was apportioned to each multiple line when the receipt was processed, the Apportioned value can be changed for each line. However, only the total amount originally apportioned to all the lines can be credited. For example, if you apportioned 20 over 2 lines by equal value, then 10 would originally have been posted to each line. Only the total of 20 is available for reversal. Although these values are displayed as positive figures, they will be negative values when posted. |
| Original value | This indicates the actual original value that was apportioned over the entire purchase order. |