Purchase Orders > Landed Cost Tracking >Transaction Processing > LCT Shipment Archive

LCT Shipment Archive

You use this program to archive completed shipments, delete shipments already archived or mark a shipment as ready to archive.

LCT Shipment Archiving

Field Description
Start Processing Select this to begin processing the function you selected.
Print Select this to print the information currently displayed in the Report pane.
Save Form Values This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode.

Information

Field Description
Processing options  
Function
Field Description
Archive completed shipments

Select this to remove any completed shipments from the Landed Cost Tracking system and archive them for retrieval and reporting. This reduces the size of live shipment tracking files.

A shipment is classified as being completed when all cost elements attached to a shipment have had a supplier's invoice posted against them and the shipment has been received into stock.
Purge archived shipments

Select this to delete any archived shipments that were archived before the number of days/months defined at the option: Retention periods - Archived shipments before deletion (Purchase Orders Setup). If this is set to 999, then the archived shipments are retained indefinitely and you cannot select this option.
Set to Ready for archiving

Select this to mark a shipment as being ready for archiving.

This function is used when the shipment cannot be archived because there are one or more cost elements of the shipment for which there is no supplier's invoice. The function will flag all cost elements attached to the shipment as if an invoice had arrived. You can then use the archive completed shipments function to remove the shipment from the live files.

See Restrictions and limits in Notes and warnings
Shipment references  
Shipment reference selection Indicate the shipment reference(s) that you want to mark as ready for archiving.

This option is only available if you selected to designate shipments as ready for archiving.
Incomplete shipment options These option only apply if you selected to designate shipments as ready for archiving.
Include items in inspection Select this to include items in inspection when designating shipments as ready for archiving.
Include items not received into stock Select this to include items not yet received into stock when designating shipments as ready for archiving.
Include items without invoice postings Select this to include items without any invoice posting when designating shipments as ready for archiving.
After processing completed These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design).
Number of days to retain

These values are defined on the History tab of the Purchase Orders Setup program and are displayed here for information purposes.
Completed shipments before archiving This indicates the number of days/months after a shipment has been received into stock, that it can be archived.
Archived shipments before deletion This indicates the number of days/months after a shipment has been archived, that it can be deleted.
Archive details These details are displayed for information purposes only.
Archive completed shipments dates before This indicates the date up to which completed shipments will be archived and applies to the Archive completed shipments function.

This is calculated using the current system's date and the number of days/months defined at the Completed shipments before archiving option (Purchase Orders Setup - History tab).
Delete archived shipments dated before This indicates the date up to which archived shipments will be deleted and applies to the Purge archived shipments function.

This is calculated using the current system's date and the number of days/months defined at the Archived shipments before deletion option (Purchase Orders Setup - History tab).

Messages

The results of the processing function you selected are displayed in this pane once processing is complete (unless you enabled the option to close the application from the After processing completed section). You use this section to print or email this information.

Exception Report

The results of the processing function you selected are displayed in this pane once processing is complete (unless you enabled the option to close the application from the After processing completed section). You use this section to print or email this information.

Details of shipments not processed and the appropriate reasons are displayed in this pane.

Notes and warnings

Restrictions and limits

  • Completed shipments are only archived if the number of days/months they are being retained (Purchase Orders Setup - History tab) is exceeded.

  • Archived shipments only deleted if the number of days/months they are being retained (Purchase Orders Setup - History tab) is exceeded.

  • A shipment will not be archived or set as ready for archiving for any of the following reasons:

    • The shipment has not yet been received into stock
    • The receipt date of the shipment is not before the archive date
    • At least one of the cost elements attached to the shipment has not yet had a supplier's invoice posted to it.
    • One or more of the purchase orders in the shipment is for a traceable or inspection item, and the item is still in inspection.

Application Help Pane

Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.

You can embed an Application Help Pane:

  • in the main SYSPRO menu

  • in any program with panes, if not using roles

  • when adding a role layout in Design Mode.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.