General Ledger > Browses > Browse on General Ledger Codes

Browse on General Ledger Codes

You use this program to view details of General Ledger account codes currently defined.

Listview columns

Column Description
Ledger code This indicates the General Ledger account code.
Description This indicates the description for the Ledger code.
Balance This indicates the last updated account balance.
Group This indicates the ledger group to which the account belongs.
Type This indicates the account type.
Control This indicates whether the account is a control account.
On hold This indicates whether the account is currently on hold.
Index 1 - 2 This indicates the first and second reporting indexes defined against the ledger code.

Notes and warnings

Program access

  • You cannot maintain the information displayed in the listview if access for this program is set to Browse only and access is not allowed against the corresponding maintenance program (see Security Access).

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the Electronic Signatures program.

eSignature Transaction Description
GL Code added

Controls access to the Add or New function in the General Ledger Codes Browse, General Ledger Codes Browse and General Ledger Code Maintenance programs.
GL Code changed

Controls access to the Change function in the General Ledger Codes, General Ledger Codes Browse and General Ledger Code Maintenance programs.
GL Code deleted

Controls access to the Delete function in the General Ledger Codes, General Ledger Codes Browse and General Ledger Code Maintenance programs.

Maintenance limitations

  • Because this program is accessible from many places (and different companies) you can only maintain accounts when performing a browse on your current company.

Display limitations

  • Ledger account balances are only displayed in the listview when the option: Show account balance in ledger code browse is enabled (General Ledger Setup - General tab).

Deletion considerations

  • You cannot delete a ledger code if ANY of the following conditions apply:

    • Detail movements exist for the current ledger year. This does not apply to the Forced balance account.
    • Non-zero values are held against: the current balance; the opening balance for the current year; or any of the closing balances for the current year. This does not apply to the Forced balance account.
    • Historical balances exist against the ledger code. The number of years to keep history is defined within the General Ledger Setup program (General Ledger Setup - History tab).
    • You have enabled commitment accounting (General Ledger Setup - Commitments tab) and commitments exist against the ledger code.

  • You cannot delete the Forced Balance account if it has been defined as a rounding ledger code for an alternate currency (see GL Alternative Currency Maintenance).

    [Note]

    If you delete the Forced Balance account, then you cannot use the GL Period End program until you recreate (re-add) it.