You use this program to assign passwords against various functions that can be performed within SYSPRO programs and to configure operator passwords.
Passwords are a series of secret characters that are used to authenticate operators before granting them access to a system.
Within SYSPRO, passwords form an integral part of establishing system security and enable you to restrict unauthorized access to SYSPRO companies, modules, programs and functions.
| Field | Description |
|---|---|
| Edit | |
| Edit Password | Use the Password System program to define or change the password for the entry currently highlighted in the listview. |
| Function | |
| Operator Password Setup | Use the Operator Password Definition program to configure the rules for operator passwords. |
Passwords can be assigned to the following functions within SYSPRO:
| Function | Description |
|---|---|
| AP Posting to a previous month | |
| AP Entry of a GRN matching value exceeding permitted GRN variance |
Define a password to override the warning message displayed when the maximum GRN variance defined against the setup option: GRN variance (Accounts Payable Setup - GRN tab) is exceeded. A GRN variance occurs during GRN matching in the AP Invoice Posting program when there is a difference between the supplier's invoice value (net of tax, freight and miscellaneous charges) and the total merchandise value of the GRN line(s) selected to match. This applies to stocked and non-stocked items matched to GRNs. |
| AP Override on expected costs percentage variance (LCT system) | |
| AP Maintenance of credit management notes | |
| AR Posting to a previous month | |
| AR Viewing of customer profits in customer query |
Define a password to view customer profits using the Customer Query program. You must define a password against this option to be able to view customer profits using the Customer Query program. If you do not define a password here, then the Option: Show Profits in the Customer Query program is not enabled. |
| AR Maintenance of credit management notes | |
| AR Posting a payment in Payment and Adjustments | Define a password required to post a payment using the Payments and Adjustments program. |
| AR Posting an adjustment in Payments and Adjustments | Define a password required to post an adjustment using the Payments and Adjustments program. |
| AR Maintaining an invoice in the Invoice browse | |
| AR Deletion of customers | Define a password to delete a customer using the Browse on Customers program. |
| AR Re-establishing of invoices | |
| CB posting to a previous month | |
| GL Maintenance of auditors' adjustment journals | |
| Asset delete | Define a password to delete an assert using the Browse on Assets or Asset Initial Capture programs. |
| Inv Posting to a previous month | |
| Inv Override on inventory cost variance | Define a password to make receipts and costs changes
which exceed the Acceptable cost variance
percentage defined in Inventory Setup
(General tab). The password is requested for:
|
| Inv Purge function in serial tracking | |
| Inv Receipts | Define a password for the Receipts function of the Inventory Movements program. |
| Inv Adjustments | Define a password for the Adjustments function of the Inventory Movements program. |
| Inv Issues | Define a password to issue items from inventory for miscellaneous purposes using the Expense Issues function of the Inventory Movements program. |
| Inv Physicals | Define a password for the Physical Count function of the Inventory Movements program. |
| Inv Cost changes | Define a password when selecting the Cost Changes function of the Inventory Movements program to change the cost of stock items on hand. |
| Inv Cost modifications | Define a password for the Cost Modifications function of the Inventory Movements program. |
| Inv Warehouse transfers | |
| Inv Backflushing | Define a password for the Backflushing function of the Inventory Movements program. |
| Inv Place GRN on hold when in Inspection | Define a password for placing a GRN on hold when selecting the Hold GRN option from the Goods in Inspection for Stock Code program. |
| Inv Override 'under receipt' from inspection into stock | Define a password to receipt a quantity that is less than the original order quantity into stock when using the Inspection function of the Purchase Order Inspection program. |
| Inv Override 'over receipt' from inspection into stock | Define a password to receipt a quantity that is greater than the original order quantity into stock when using the Inspection function of the Purchase Order Inspection program. |
| Product Configurator Library maintenance | |
| Product Configurator Override stocked parent list price in | |
| PO Maintenance of purchase orders | |
| PO Maintenance of purchase orders created by requisition system | |
| PO Maintenance of purchase orders which are 'in process' | |
| PO Maintenance of purchase orders which have been printed | |
| PO Manual entry of a cost when receipting purchase orders | |
| PO Maintenance of purchase order price | |
| PO Override on 'under supply' of a purchase order | Define a password to set a purchase order line to
Complete when the quantity received is
less than the order quantity. The option to mark a purchase
order line as complete is displayed when using the
Post function of the Purchase Order Receipts program. This password is only applied when the Acceptable quantity over/under supply percentage is greater than zero (Purchase Orders Setup). |
| PO Override on 'over supply' of a purchase order | Define a password to receipt a purchase order line where the quantity received is greater than the order quantity. This password is only applied when the Acceptable quantity over/under supply percentage is greater than zero (Purchase Orders Setup). |
| PO Override on early/late supply of a purchase order | |
| PO Allowing receipt into stock using a zero purchase order price | |
| PO Purge function in LCT system | |
| PO Allowing change of purchase order details in LCT system | |
| PO Allow LCT 'calculate new cost' program to update costs | |
| PO Cancelling purchase orders | Define a password to cancel a purchase order by selecting the Cancel Order function of the Purchase Order Entry program. |
| PO Inspection | Define a password to receipt purchased items into inspection by selecting the Inspection function from the Purchase Order Receipts program. |
| SO Entry of detail lines for non-stocked items | |
| SO Entry of credit authority on release of sales orders | Define a password to allow the release of an order from a status of Suspense in the Sales Order Entry program. |
| SO Changing prices | Define a password to change sales order prices when adding or maintaining a sales order using the Sales Order Entry program and adding or maintaining stocked quotation lines in the Quotation Entry program. |
| SO Cancelling sales orders | |
| SO Changing sales order discounts | Define a password to change sales order discounts when adding or maintaining a sales order using the Sales Order Entry or Quick Entry programs. |
| SO Entry of credit notes | |
| SO Adding serial numbers in Sales Order entry | |
| SO Changing original sales value for a hierarchical SO line | |
| SO Changing customer request date for sales order | |
| SO Printing invoices in batch print | |
| SO Printing delivery notes in batch print | |
| SO Printing order acknowledgments in batch print | |
| SO Reprints in batch print | |
| SO Maintenance of sales orders | |
| SO Maintenance of sales orders 'in process' | |
| SO Cost margin override in Sales Order Entry | Define a password to override the minimum price percentage above cost (see Sales Order Setup) when adding a line on a sales order and when adding a line with a zero unit cost on a sales order or on a quotation. |
| SO Use expired contracts in Sales Order Entry | |
| SO Maintenance of dispatch note lines | |
| SO Batch dispatch note print | |
| SO Place dispatch note on hold | |
| SO Release dispatch note from hold | |
| SO Allow credit in excess of original invoice | Define a password to increase the value of a credit
note beyond the current value of the original invoice using
the Sales Order Entry program. For example: The original invoice value was 1000. The customer paid 700 off this invoice, leaving a balance of 300. If you try to raise a credit note for more than 300, then this password is requested. This does not apply to credit notes created from the Return Merchandise Advice system (RMA Issues and Receipts). A password for RMA credit notes can be defined against the option: S/Order RMA Allow credit in excess of original invoice below. |
| SO Changing prices in Quick Entry | Define a password to change sales order prices when adding or maintaining a sales order using the Quick Entry program. |
| SO RMA Allow credit in excess of original invoice | Define a password to increase the value of a credit
note, created in the RMA Issues and Receipts program, beyond
the current value of the original invoice. For example: For example: The original invoice value was 1000. The customer paid 700 off this invoice, leaving a balance of 300. If you try to raise a credit note for more than 300, then this password will be requested. |
| Counter Sales/Point of Sale Changing the float value | |
| Counter Sales Entering cash discounts | |
| Counter Sales Entering adjustments | |
| Counter Sales/Point of Sale Paying cash out | |
| Counter Sales/Point of Sale Taking cash in | |
| Counter Sales/Point of Sale Opening the cash drawer | |
| Point of Sale Line maintenance | |
| Point of Sale Cancel line/order | Define a password to cancel an order line or an entire point of sale order when using the Point of Sale Entry program. |
| Point of Sale Add non-stocked line | Define a password to add a non-stocked line when using the Point of Sale Entry program. |
| Point of Sale Change order discount | Define a password to change the discount for a Point of Sale order when using the Point of Sale Entry program. |
| Point of Sale Change price code | Define a password to change the price code for an order line when using the Point of Sale Entry program. |
| Point of Sale Change price | Define a password to change the price for an order line when using the Point of Sale Entry program. |
| WIP Posting to a previous month | |
| WIP Completing a job if outstanding po's/materials/operations | Define a password to set a job to complete when there are outstanding purchase orders or materials or operations to be issued to the job. |
| WIP Override on gross profit check in Part Billings | |
| WIP Posting to a completed job |
Define a password to post transactions to a job which is already set to complete. This is a transactional based password, which means the password is requested every time you try to post to a closed (completed) job. For example, when issuing stock from a sub-job to a completed job using the WIP Inspection Maintenance program or when a issuing a reworked item back to a completed job using the WIP Inspection Maintenance program. |
| WIP Inspection | Define a password to change any line in the listview pane of the WIP Inspection Maintenance program. |
| WIP Setting WIP inspection reference on hold | Define a password to change the hold status of a WIP inspection reference from the listview pane of the WIP Inspection Maintenance program. |
| WIP Maintain scrap inspection quantity | Define a password for the Scrap function of the WIP Inspection Maintenance program. |
| WIP Accept into stock as alternate stock code | Define a password to accept a stock item into stock as an alternate stock code when using the Accept function of the WIP Inspection Maintenance program. |
| WIP Deleting a job |
Define a password to delete a job using the Job Review, Browse on Jobs, or WIP Query programs. A job cannot be deleted using the Job Entry program as you cannot delete the job you are currently maintaining. This is a transactional based password, which means the password is requested for each job you try to delete. |
| MRP Initial build schedule extract | |
| MRP Preventing exclusion/inclusion of jobs in Job Review | |
| Lot Traceability Hold maintenance |
You can only configure or change operator passwords if you are assigned system administrator privileges (i.e. the group to which you belong must be defined as a System administrator).
To ensure that this program is used effectively, you should deny operators access to this program from within the Operator Group Maintenance program.
To maximize the effective use of passwords, you can force operators to change their passwords at prescribed intervals as well as specify rules for defining passwords - see Operator Password Definition.
Change operator password
This task outlines how you can assign a new password to your operator code, or change an existing one.
Select Change My Password from the Setup menu of the SYSPRO toolbar.
Enter the old (current password).
Enter the new password you require.
Select Save Password to save the new password you entered.