SYSPRO Ribbon bar > Setup > Operator Password Definition

Operator Password Definition

You use this program to configure the rules required for operator passwords.

Operator Password Configuration

Field Description
Password options  
Operators can change their own password Enable this to allow operators to change their own passwords.
Password expiry required Enable this to force an entry at the Expiry period field, thereby ensuring that operators change their passwords at prescribed intervals.
FieldDescription
Expiry period

Specify the number of days that must elapse before operators are required to change their passwords.

A daily countdown is activated by the system 7 days before a password is due to expire, warning operators to change their passwords.

The server's operating system date is used when calculating the Expiry period. The system date on the client workstation is ignored. This prevents operators from attempting to cheat the system by changing the system date on the workstation.

When a password expires, the operator is prompted to change the password immediately by entering the old password, followed by the new password.

The expiry period is calculated from the time you set the password. Therefore, if you set the Expiry period to 60 days, but only define the password against the operator on the following day, then the 60 day count down begins from the following day.

Passwords for operators belonging to a system administrator group never expire.

Warning periodSpecify the number of days prior to the expiry of the current password that the operator must be warned that the password is going to expire.

The default warning period is 14 days.

The warning is only relevant in a SYSPRO login environment and does not apply to the e.net login process.
Force New Password at Next Login Select this to force operators to define a new password when next they load SYSPRO. This can be applied per operator, or for all operators.
Supervisor options  
Supervisor password required

Enable this to create a password that can be used as a substitute whenever an operator password is requested.

This is useful when access to an operator's account is required but the operator is either unavailable or has forgotten the password.

The supervisor password can also be used instead of the Alternate password defined against the operator (SYSPRO Ribbon bar->Setup->Passwords).
Define Supervisor Password

Select this to configure the supervisor password.
Password rules

Define the rules governing the entry of new passwords.

[Note]

The password rules you define here apply to both the Operator password (Operator Maintenance - Security tab) and to the Alternate Password (SYSPRO Ribbon bar->Setup->Passwords).
Password rules required Enable this to establish rules for defining passwords.
Minimum password length Specify the minimum number of characters for a password.

A minimum of 4 characters is recommended.
At least one digit required in password

Enable this to indicate that at least one numeric character must be included in the password.

A combination of words and numbers in a password makes it harder for someone to break.
At least one letter required in password

Enable this to indicate that at least one alphabetic character must be included in the password.

You can optionally specify whether the alphabetic character must be in upper or lower case.

Forcing passwords to contain a mix of upper and lower case characters contributes to an increased level of password security.

Field Description
At least one uppercase letter Enable this if the password must contain at least one uppercase letter.
At least one lowercase letter Enable this if the password must contain at least one lowercase letter.
Verify new password against password history Enable this to prevent operators from recycling their passwords. This is achieved by verifying any new password against an encrypted file of previously used passwords.
Number of previous passwords to retain

Indicate the number of previously used passwords to retain for comparison purposes. The default is 3.

When an operator enters a new password, that password is compared to the previously used passwords.

This applies if you enabled the option: Verify new password against password history.
Reset Operator Password History Select this to remove all records of password history generated for operators.
OK

Select this to save the information you entered.

Any changes you made automatically generate an amendment journal - see Setup Amendment Journals.

Print Generates a report of the operator password configurations defined.
Cancel Ignores any changes you made and returns to the previous screen.

Force New Password at Next Login

You use the Force New Password at Next Login function to force operators to define a new password when next they load SYSPRO.

You typically use this when adding new operators and applying an arbitrary password to the operator code. When the new operator logs into SYSPRO for the first time, the operator can define a new password as required.

[Note]

Operators who do not define a password are locked out of SYSPRO (with the exception of the ADMIN operator). This lock can be removed manually using the Operator Maintenance program.
Field Description
Operator Enter the operator code of the single operator you want to force to define a new password.
Single Operator Select this to apply the force to the single operator you entered.
All Operators Select this to force all operators to change their passwords when next they login to SYSPRO.

Notes and warnings

Program access

  • This program can be accessed by selecting the Operator Password Setup option from the Function menu of the Password Definition program.