You use this program to define your page layout for printing 1099 supplier labels.
A 1099 Label Format must be defined before you can use the AP 1099 Label Print or SRS 1099 Label Print programs.
Although they are called labels, they are actually documents that are used in the USA to report miscellaneous income to the Internal Revenue Service. Each time you pay a supplier for goods or services, the net payment value is accumulated. At the end of the year you generate a 1099 label displaying the total net payments that you paid to the supplier. This document (label) is sent to the Receiver. The Supplier submits documentation to the Receiver indicating how much money he received from you. The Receiver then compares the 1099 label you submitted with the documentation submitted by the supplier to check whether the supplier has declared all the money paid to him.
| Field | Description |
|---|---|
| Format |
This indicates the format number of the A/P 1099 label format you want to add or maintain. Up to 99 A/P 1099 label formats can be defined. |
| Description | Indicate the description for the A/P 1099 label Format number selected. |
| Minimum YTD payment | |
| Save | Select this to save any new formats or changes you made to existing details and preferences. |
| Change | Select this to define new A/P 1099 label formats or make changes to existing details and preferences. |
| Alignment | Select this to print a label using test characters to verify that the fields you have defined in the format are correctly aligned on your stationery. |
| Select this to print the stationery format information
you defined and saved for the A/P 1099 labels. It is advisable to keep this report for disaster recovery purposes. |
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| Copy Format | Select this to copy an A/P 1099 label format from another 1099 A/P label format in the current company or from an A/P 1099 label format in another company. |
| Delete |
This enables you to delete the current labels format. You are prompted to confirm the deletion of the format before it is deleted. |
| Cancel |
Select this to exit the AP 1099 Label Format program without saving any information you entered. You are prompted to save your changes if any unsaved changes exist. |
The Alignment function enables you to print a label using test characters to verify that the fields you have defined in the format are correctly aligned on your stationery.
| Field | Description |
|---|---|
| Number of pages to print | Indicate the number of test labels to print. You can
select up to 5 sets of test 1099 labels to print, one after
the other. This enables you to check whether the information on each label is aligned correctly not only on the first label, but also on each subsequent label. |
| Print test label alignment? | |
| OK | Select this to print the test format alignment according to your selection at the previous field. |
| Cancel | Select this to return to the previous screen without printing an alignment. |
The Copy Format function enables you to copy an A/P 1099 label format from another 1099 A/P label format in the current company or from an A/P 1099 label format in another company.
| Field | Description | ||||
|---|---|---|---|---|---|
| Current company | This indicates the company in which you are currently working. This is the company to which the label format will be copied. | ||||
| Copy from company | This indicates the A/P 1099 label format from which to copy field row and column settings. | ||||
| Change Company | Select this to change to a different company from which to copy an A/P 1099 label format. | ||||
| Copy from company | Indicate a valid company from which you want to copy an A/P 1099 label format. | ||||
| OK | Select this to accept the company Id you entered at the previous prompt. | ||||
| Cancel | Select this to return to the Copy Format screen. | ||||
| OK |
Select this to copy the A/P 1099 label format you selected to the current A/P 1099 label format.
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| Cancel | Select this to return to the previous screen without copying a format. | ||||
![[Note]](images/note.png)
The following preferences can be selected when you use highlight the Label preferences line and select the Change function:
| Field | Description | ||||
|---|---|---|---|---|---|
| Total number of lines on label |
Specify the number of lines you require on each label (i.e. The height of a label including the vertical gap before the next label). You can assign a maximum of 60 lines to each label. This field has a default value of 7. |
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| Gap from start of one label to next |
Indicate the number of columns between the start of one label and the start of the next (i.e. The width of one label, including the gap before the next label). This gap cannot exceed 66 columns. This field has a default value of 32. |
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| Number of labels to view | Indicate the number of labels to be printed across the page. This must be in the range 1 to 99. This field defaults to 1. | ||||
| Number of labels per supplier |
Indicate how many labels you want to print for each selected supplier. Although you can enter a value here, you can override this at the time of printing the labels using the AP 1099 Label Printprogram. Up to 9999 labels can be printed for each supplier. This field defaults to 1. |
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| Print Date Format | Indicate the format in which you want to print dates on your stationery. This can be based on your system date format, or a user defined date format (i.e. Short date or Long date). These formats are defined within the System Setup program. This field defaults to dd/mm/yy. | ||||
| Close | Select this to return to the previous screen.
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In the Detail section, you define the row and column at which you want to print each of the supplier fields on the label. The row refers to the vertical (top to bottom) position on the label, and the column refers to the horizontal (left to right) position on the label.
The following options are available when you use highlight the Label detail section line and select the Change function:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to delete the row and column print positions for the highlighted field. When you select this function, the print positions for the highlighted field are set to zero, which means the field is not printed. |
| Text Fields | Select this to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each supplier label. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made to the format at the time of exiting the program. |
This screen is displayed when you select the Text Fields function.
The Text Fields function enables you to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each supplier label.
| Field | Description |
|---|---|
| Clear text | Select this to clear the text and print positions for the highlighted text field. |
| Change | Select this to maintain the highlighted text line. |
| Detail Section Text Entry | |
| Text | Enter the actual text that must be printed on the A/P 1099 label. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the text entered in the Text field. The row specification for any field cannot exceed your entry at the Total number of lines on label field (Label preferences). The row specification for any field cannot exceed 60. |
| Column |
Indicate the horizontal position (i.e. left to right) at which you want to print the text entered in the Text field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within the Detail Section to maintain the row and column print positions for the highlighted field in this section.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to define. To assist you in positioning the fields correctly, select the Print Mask for Document Alignment to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your A/P 1099 labels. |
| Row |
Indicate the vertical position (i.e. Top to bottom) at which you want to print the highlighted field. The row specification for any field cannot exceed your entry at the Total number of lines on label field (Label preferences). The row specification for any field cannot exceed 60. |
| Column |
Indicate the horizontal position (i.e. left to right) at which you want to print the highlighted field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
The following table indicates the fields can be printed in the detail section of your 1099 labels:
| Field | Origin/Remark |
|---|---|
| Supplier | Supplier Maintenance |
| Supplier type | Supplier Maintenance |
| Supplier class | Supplier Maintenance |
| Bank | Supplier Maintenance |
| Bank name | Browse on Banks |
| Branch | Supplier Maintenance |
| Branch name | Browse on AP Branches |
| Currency | Supplier Maintenance |
| Currency description | Browse on Currencies |
| Supplier name | Supplier Maintenance |
| Supplier address line 1 - 5 | Supplier Maintenance |
| Supplier postal/zip code | Supplier Maintenance |
| Short name | Supplier Maintenance |
| Telephone | Supplier Maintenance |
| Contact | Supplier Maintenance |
| Geographic area | Supplier Maintenance |
| User defined field | Supplier Maintenance (User defined field 1 ) |
| Label print date | The date on which the labels are printed |
| Year to date merchandise amt | The year to date amount posted to all merchandise expense accounts (using the AP Invoice Posting program). |
| Company name | Company Maintenance - Address tab |
| Company address line 1 - 3 | Company Maintenance - Address tab |
| Company registration number | Company Maintenance - General tab |
| Remittance name | Supplier Maintenance |
| Remittance address line 1 - 5 | Supplier Maintenance |
| Remittance postal/zip code | Supplier Maintenance |
| Accumulated net payment amt | Accumulated net payment amount made to the supplier. See Supplier Maintenance (Accumulated net pay field) |
| PAYE reference number | Supplier Maintenance |
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You can only access this program if the nationality code of your company is set to USA (Company Maintenance).