You use this program to capture jobs using a flat ASCII import file.
- Toolbar
- Options
- Details
- Import Results
- File layout for 7
- File layout for 6.1
- Notes and warnings
- Application Help Pane
| Field | Description |
|---|---|
| Import | Validates the contents of the import file and imports records according to your selection at the Import only if all rows are valid option. |
| Save Form Values | This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode. |
| Field | Description |
|---|---|
| Import method | |
| From file | Indicates you want to import data from a file. |
| Use data grid | Indicates you want to enter data directly into the grid of the Details pane (you can paste the contents of an Excel spreadsheet into the grid). |
| File location | |
| Server | Indicates the import file resides on the server. |
| Client | Indicates the import file resides on the client. |
| File name | Indicate the name of the import file (include the full path). |
| Review file | Loads the contents of the import file into the Details pane. This enables you to validate the lines on the grid prior to importing the file. The Import button is enabled only when all lines are valid. |
| Field | Description |
|---|---|
| Import only if all rows are valid | When enabled, the entire import file must be valid before any records
can be imported. The import aborts if any errors are encountered. When this is not enabled, valid records are imported and invalid records are ignored when the import is performed. |
| Field | Description |
|---|---|
| Print the Details | Generate a report of the contents of the Details entry grid. |
| Email the Details | Generate an email of the contents of the Details entry grid. |
| Print the Import Results | Generate a report of the contents of the Import Results pane. |
| Email the Import Results | Generate an email of the contents of the Import Results pane. |
| Email recipients | Indicates the email addresses of recipients to whom you want to email the information displayed in the output panes. |
| Delete file after use | Indicates whether you want to delete the import file after
all records are successfully
imported. In a client/server environment, both the import file on the server and the temporary import file created on the client are deleted. |
| Close the application | Exits the program once processing is complete. Do not select this if you want to be able to view the information on screen when processing is complete or you want to print or email the contents of the Details and Import Results panes. |
| Field | Description |
|---|---|
| Validate | This verifies whether there are any errors in the grid,
without actually importing records. Exclamation marks in the Validation status column indicates that one or more fields in the line are invalid. An explanatory error message is displayed when you hover your mouse pointer over the exclamation marks. |
| Prints the contents of the import file, or changes made in the grid. | |
| Export to Excel | Outputs data from the Details pane to an Excel spreadsheet. |
| Search text | |
| Clear | Clears the contents in the search text field. |
| Edit | |
| Copy | Copies the lines in the Details pane. |
| Paste (all columns) | Ensure that you have data for all the columns that can
appear in the data grid before selecting this option. When you select to Paste (all columns) the date you are pasting must be in the format CCYYMMDD. Although no validation errors are displayed, the date is not converted into your SYSPRO date format. |
| Paste (visible columns only) | Pastes data into the columns that currently appear in the
data grid, in the sequence that they appear. When you select to Paste (visible columns only) and the date you are pasting is not in CCYYMMDD format, you are prompted for the date format. The program correctly inserts it into the grid in the SYSPRO date format. |
| Duplicate | Copies the current row to the end of the data grid. |
| Find and Replace |
Displays a summary of the results of the validation/import.
This information can be printed or emailed providing you did not select to Close the application in the After processing completed section.
The following lists the format of the import file that you must define to import jobs.
| Field | Start position | Field length and description |
|---|---|---|
| Header | ;SYSPRO IMPORT - Version=001 - WIPP06 Mandatory entry of this comment on the first line of the import file to distinguish it from a SYSPRO 6.1 layout file. This comment is not case sensitive. |
|
| Line type | 1 | 1 The first character of each line in the import file must be a W to indicate a job creation file format. |
| Warehouse | 2 | 10 Mandatory |
| Stock code | 12 | 30 Mandatory If the stock item is a Co-product (Stock Code Maintenance) then it cannot be manufactured if it is attached to a notional part on the route selected. In addition, no co-products can be 'on hold'. If the stock item is a Notional part, then all its attached co-products must exist against the warehouse. |
| Revision | 42 | 5 |
| Release | 47 | 5 |
| Quantity to make | 52 | 19 Mandatory |
| Delivery date | 71 | 8 Mandatory |
| Job description | 79 | 50 Optional |
| Customer | 129 | 15 Optional |
| Name | 144 | 50 Optional |
| Tender date | 194 | 8 Optional |
| Job priority | 202 | 2 Optional |
| Job classification | 204 | 10 Optional If you have indicated that the job classification is required (WIP Setup) then the job classification specified in the import file takes precedence. If the job classification is not specified in the import file, then the job classification assigned to the parent stock code takes precedence. If this is blank, then the job classification assigned within the job preferences function is used. If this is blank, then the default job classification assigned to the operator is used (Operators). If this is blank then you will be required to manually enter a job classification. |
| WIP Ledger code | 214 | 35 Optional |
| Job confirmed (Y/N) | 249 | 1 Optional |
| Sequence checking (Y/N) | 250 | 1 |
| Include allocations (Y/N) | 251 | 1 Stocked lines only. |
| Component warehouse | 252 | 10 Stocked lines only. |
| Create sub jobs from components | 262 | 1 Stocked lines only. |
| Use parent ledger code for all jobs (Y/N) | 263 | 1 Stocked lines only. |
| Check delivery date + lead time (Y/N) | 264 | 1 Stocked lines only. |
| Route number | 265 | 2 Stocked lines only. |
| Traceable (Y/N) | 267 | 1 Billing information for non-stocked lines only. |
| Selling price | 268 | 16 Billing information for non-stocked lines only. |
| Expected cost (operations) | 284 | 16 Billing information for non-stocked lines only. |
| Expected cost (materials) | 300 | 16 Billing information for non-stocked lines only. |
| Cost mark-up (operations) | 316 | 6 Billing information for non-stocked lines only. |
| Cost mark-up (material) | 322 | 6 Billing information for non-stocked lines only. |
| Profit percentage | 328 | 6 Billing information for non-stocked lines only. |
| Manual job number | 334 | 20 Billing information for non-stocked lines only. Importing manual job numbers does not cater for multi-level jobs. In addition, if you are using manual job numbering and you do not include this in the import file, then you will be prompted for the job number at the time of importing the line. |
| Gross quantity | 354 | 1 This is applicable if Progressive scrap is enabled (Bill of Materials Setup). Y - indicates that the quantity to make is the gross quantity.N (or blank) - indicates that the quantity to make is a net quantity. |
| Field | Start position | Field length and description |
|---|---|---|
| Line type | 1 | 1 The first character of each line in the import file must be a W to indicate a job creation file format. |
| Warehouse | 2 | 2 |
| Stock code | 4 | 30 |
| Revision | 34 | 3 |
| Release | 37 | 3 |
| Quantity to make | 40 | 11 |
| Delivery date | 51 | 6 |
| Job description | 57 | 30 |
| Customer | 87 | 7 |
| Name | 94 | 30 |
| Tender date | 124 | 6 |
| Job priority | 130 | 2 |
| Job classification | 132 | 4 |
| WIP Ledger code | 136 | 15 |
| Job confirmed (Y/N) | 151 | 1 |
| Sequence checking (Y/N) | 152 | 1 |
| Include allocations (Y/N) | 153 | 1 |
| Component warehouse | 154 | 2 |
| Create sub jobs from components | 156 | 1 |
| Use parent ledger code for all jobs (Y/N) | 157 | 1 |
| Check delivery date + lead time (Y/N) | 158 | 1 |
| Route number | 159 | 1 |
| Traceable (Y/N) | 160 | 1 |
| Selling price | 161 | 16 |
| Expected cost (operations) | 177 | 16 |
| Expected cost (materials) | 193 | 16 |
| Cost mark-up (operations) | 209 | 6 |
| Cost mark-up (material) | 215 | 6 |
| Profit percentage | 221 | 6 |
| Manual job number | 227 | 8 |
| Gross quantity | 228 | 1 |
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You can only import jobs for stock codes that have no allocations when the Bill of Materials module is not installed.
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You can specify login parameters against the SYSPRO icon to import jobs automatically, with minimal operator intervention. If errors are encountered then an error file is created (i.e. XXXXXX.ERR where XXXXXX indicates the operator) and the entire import is aborted (see Command Line Parameters).
Operator intervention is typically required in certain instances:
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If your job numbering method is set to manual (WIP Setup) then you will be prompted to enter a job number.
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If factory documentation is required on-line and the job still needs to be confirmed.
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If you have a BOM with active floor stock and you are confirming the job at the time of creation, you will not be able to run this program in automation mode.
Operator access to the following activities within this program can be restricted. You configure this using the Operator Maintenance program.
| Activity | Description |
|---|---|
| Listview/Forms - Export or print data | Controls whether an operator can print the contents of a listview and/or output the contents of a listview to an HTML page, XML document or Excel spreadsheet. |
| Maintain data in import programs | Controls whether an operator can maintain import data in a data grid within any SYSPRO import program before the import is performed. |
| Allowed to import from client | Controls whether an operator can use a SYSPRO import program to import data from a client machine (in a client/server environment). |
| File Browse on server (C/S system) | Controls whether an operator use the browse function to load the Browse on Files and Folders program to locate files on the server in a client/server environment. Operators can still navigate to a file or folder on the server by typing in the full path name in the entry field. |
Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.
You can embed an Application Help Pane:
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in the main SYSPRO menu
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in any program with panes, if not using roles
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when adding a role layout in Design Mode.
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
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Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
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Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
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Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
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Select the Close icon in the right-hand corner of the application help pane.
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Confirm that you want to delete the pane.