Accounts Payable > GL Integration > AP Payments GL Integration > AP Supplier Disbursement Distribution

AP Supplier Disbursement Distribution

You use this program to view details of transaction journals created for payments made to suppliers using the Payment Cycle Maintenance program, and can be accessed by selecting the Browse icon from the Journal field of the AP Payments GL Integration program.

Transaction journals are created automatically whenever you successfully process a supplier payment. The corresponding ledger journal is created and posted according to your selections for Accounts Payable on the General Ledger tab of the General Ledger Integration program.

AP Supplier Disbursement Distribution

Field Description
Select Use the entry currently highlighted in the listview in the corresponding field of another program.
Year Indicate the financial year for which you want to display journals.
Period Indicate the period(s) within the financial year indicated for which you want to display journals.

You can select to display all journals for the selected year, a range of periods or a single period.
From period Indicate the first period in a range of periods for which you want to display journals.

If you selected Single at the Period field, then you use this field to indicate the single period which you want to display journals.

This field is not enabled when you select All at the Period field.
To period Indicate the last period in a range of periods for which you want to display journals.

This field is only enabled when you select Range at the Period field.
Include posted Display transaction journals for which ledger journals currently exist (i.e. for which ledger journals were created in the General Ledger module).
Go (arrow icon) Display the journals according to your selections.

Listview columns

The transaction journals are displayed in this listview.

By default, only the transaction journals for which no corresponding GL journals have been created are displayed. Use the Include posted option to display all transaction journals.

Field Description
Transaction type

This can be one of the following:

  • R - System released
  • M - Manual check
  • V - Voided check
  • E - EFT payment
Posted

Indicates whether a ledger journal exists (i.e. was created) for the transaction journal.

It is possible that the word "Yes" is indicated in this column, but that the GL year, GL period and GL journal columns contain only zeroes. This means that the system attempted to create a GL journal for the transaction, but that no GL journal was required (for example, the transaction journal was zero and the system does not create zero GL journals).
GL year

Indicates the General Ledger year for the ledger journal.

Zeroes indicate that the General Ledger journal has not yet been created.
GL period

Indicates the General Ledger period for the ledger journal.

Zeroes indicate that the General Ledger journal has not yet been created.
GL journal

Indicates the General Ledger journal number created for the transaction journal.

Zeroes indicate that the General Ledger journal has not yet been created. You need to use the AP Invoice GL Integration program to create the General Ledger journal.

A GL journal number does not indicate that the journal was posted into the General Ledger. It only indicates the ledger journal number that was created from the transaction journal and passed to the General Ledger module for processing. Ledger journals are posted according to your selections on the General Ledger tab of the General Ledger Integration program.