Select this to delete the current payment run.

Only payment runs in a status of Open can be deleted.

When you delete a payment run, invoices released in the run are cleared from their Released status and set back to Normal. In addition, void payment and manual payment information against invoices in the run is also cleared.

You cannot select this option if the activity: AP Delete payment run is not selected against your operator code (Operator Maintenance - Security). The security activities AP Change/remove/hold invoices from payment run and AP Clear manual/void check payment information from payment run are not taken into account.

If you are creating a new payment run and your Payment run numbering method is set to Manual (Accounts Payable Setup - Numbering tab), then you are prompted to allocate a unique payment run number/code to the payment run.

This option is only enabled if the payment run is in a status of Open and invoices have been released for the run.

When you select this option, the system compares the posting period of the payment run to the posting period against the invoices to be paid. Any invoice with a posting period after (later than) the payment run period is ignored and removed from the payment run.

If your payment run is for Manual Checks, then you do not need to run the AP Check and Remittance Print program (before running the AP Payment Register program), unless you want to produce remittance advices for the manual checks.

When processing system checks, you can only reprint checks as long as you have not printed the Payment Register for those checks. Remittances can, however, be reprinted when the Payment Register has been printed and the payment run is in a status of Complete.

EFT remittances can be reprinted after the Payment Register has been printed.

To reprint checks/remitances, you need to select the Payment Run Maintenance option form the Functions menu.

This option only applies when Accounts Payable is integrated to Cash Book (Accounts Payable Setup).

When you select this option:

If you are processing EFT payments, you need to use the EFT Payments Extract program to extract the payments into a batch for payment by the bank.

This option is only enabled when the payment run is in a status of Paid (for Manual check payment runs) or Printed.

You can select this option more than once to reprint the Payment Register for the current payment run. You can also use the Reprint > Reprint Payment Registers option or the AP Payment Register Reprint program to reprint Payment Registers.

Select this to use the AP Payment Register Reprint program to generate a list of checks issued and voided as well as EFT (Electronic Funds Transfers) payments processed.

This option only applies when Accounts Payable is not integrated to Cash Book (Accounts Payable Setup).

If you are processing EFT payments, you need to use the EFT Payments Extract program to extract the payments into a batch for payment by the bank.

This option is only enabled if the payment run is in a status of Paid (for Manual check payment runs) or Printed.

You can select this option more than once to reprint the Payment Register for the current payment run. You can also use the Reprint > Reprint Payment Registers option or the AP Payment Register Reprint program to reprint payment registers.

The AP Payment Register Reprint program can also be used to reprint payment registers.

Refer to AP Cash Requirements for details.

Refer to AP Release Schedule for details.

Refer to Released Payments Report for details.

This is the unique payment code assigned to the payment run when it was created.

When you initially load the Payment Cycle Maintenance program, focus is set on this field. If your payment run numbers are set to manual numbering (Accounts Payable Setup), then entering a new, unique run number in this field enables the Payment Run Information fields so you can add the details for the new payment run.

If your run numbers are set to automatic and you enter a non-existent run number, an error message is displayed indicating that the run number is not on file. To add a new payment run, you need to use the Add option on the toolbar or the Add New Payment Run option from the File menu.

If you enter an existing payment run number, the program assumes you want to maintain that payment run.

Payment run numbers are allocated according to the numbering method defined for payment runs (Accounts Payable Setup - Numbering tab).

All payments within a payment run are created for a single bank, currency and payment type (i.e. a payment run cannot contain payments from different banks or for different currencies or payment types).

You cannot maintain an EFT payments type payment run if the activity: AP EFT Supplier invoice payment is denied against your operator code (Operator Maintenance - Security).

In addition, you cannot maintain a payment run to which you do not have access according to the Operator group defined against that payment run.

Select this to delete the current payment run.

Only payment runs in a status of Open can be deleted.

When you delete a payment run, invoices released in the run are cleared from their Released status. In addition, void payment and manual payment information against invoices in the run is also cleared.

You will be unable to select this option if the activity: AP Delete payment run is not selected against your operator code (Operator Maintenance - Security).

If you are creating a new payment run and your Payment run numbering method is set to Manual (Accounts Payable Setup - Numbering tab), then you are prompted to allocate a unique payment run number/code to the payment run.

The status of a payment run determines which functions are available (enabled) and which are not available (disabled).

Refer to Payment Run Statuses for details on payment run statuses.

This field defaults to the default bank defined against your operator code, if defined (Operator Maintenance - Defaults).

You can only enter a bank code to which you have been granted access (Operator Maintenance - Security).

This field is only enabled when you create a new payment run.

If this field is left blank, then the payment run can be maintained by any operator who has access to the Payment Cycle Maintenance program.

If you enter an operator group, the payment run can only be maintained by:

If you entered a local currency bank at the Bank field, then you can enter any valid SYSPRO currency in this field (see Currencies).

If you entered a foreign currency bank at the Bank field, then this field defaults to the currency of the bank and cannot be changed.

This option is only enabled when you create a new payment run.

The payment type you select determines which options and functions are enabled/disabled at the Release Invoices function in the Invoices Released for Payment listview.

Select this to create a payment run to pay supplier invoices using system checks.

Suppliers against whom the option: EFT payments required is set to Yes (Supplier Maintenance - General Details) can be paid by system check if:

If a payment run consists of many checks, then each check must be voided separately. The purpose of the Void Checks function is not to reverse a payment run that has been executed in error.

After voiding the check or EFT transaction, you can create a payment run to issue a replacement check or re-process an EFT transaction.

Select this to create a payment run to pay supplier invoices via Electronic Fund Transfers (EFTs).

This only applies if the option: EFT payments required is enabled against the bank specified for the payment run (Browse on Banks). If the bank you entered does not require EFT payments, then an error message is displayed when you end the payment run or you select the Release Invoices option.

In addition, the option: EFT payments required (Supplier Maintenance - General Details) must be selected against the supplier you include in the payment run.

This indicates the code of the SYSPRO bank for which you are processing the payment run.

The following queries can be accessed from this field by typically using your left mouse button:

This indicates the currency of the bank.

The following queries can be accessed from this field by typically using your left mouse button:

This indicates the gross total value of invoices released for payment for all supplier(s).

This excludes invoices placed on hold.

This indicates the withholding tax value applicable for the released supplier invoice(s) in the payment run. This only applies if the option: Withholding tax required (Tax Options - Withholding tab) is selected.

Withholding tax is automatically calculated if all of the following apply:

Withholding tax is not calculated if the option: Automatic calculation of withholding tax is not selected, even if the option Withholding tax required is selected.

Select this to indicate the supplier invoices you want to include in the payment run.

By default, foreign currency invoices are released at either the invoice exchange rate or the current currency exchange rate on the Currency table, depending on your selection at the Payment release and voiding option (Accounts Payable Setup - General tab).

You use the drop-down menu to select the option you require. If you select the Release Invoices option itself, then the program automatically selects the System Checks/EFT - Review Invoices menu option.

Select this to indicate the supplier invoices you want to pay using either system checks or Electronic Fund Transfers (EFTs).

This option is only enabled if the Payment type is set to System checks or EFT Payments and the payment run is in a status of Open.

Select this to select the supplier invoices you want to pay using either system checks or Electronic Fund Transfers (EFTs).

Only includes invoices for which the supplier's bank matches the bank defined against the payment run are included for release.

This option is only enabled if the Payment type is set to System checks or EFT Payments and the payment run is in a status of Open.

This option is only enabled when you are maintaining a payment run with Payment type: Manual checks. In addition, the payment run must be in a status of Open or New.

	You can only maintain a released invoice while the payment run is in a status of Open.

You will be unable to use this option if the activity: AP Change/remove/hold invoices from payment run is not selected against your operator code (Operator Maintenance - Security).

This option is only enabled if the payment run is for a foreign currency and the exchange rate against this currency is not defined as Fixed (Currencies).

The exchange rate can only be changed for invoices that are in a status of Open.

This option is disabled if the activity: AP Change exchange rate of invoices in payment run is not selected against your operator code (Operator Maintenance - Security).

Select this to remove selected invoice(s) from being released for payment.

If you highlight a supplier invoice in the Invoices Released for Payment listview and select the Remove Invoice option, then that invoice is removed from the payment run. The invoice is removed from the listview and theNet payment value for the supplier and for the payment run is adjusted accordingly. In addition, the Released status is removed from the invoice.

An invoice can only be removed from the Invoices Released for Payment listview if its status is Open.

If you want to remove a supplier from the payment run, then all the supplier's invoices must be in a status of Open.

You cannot use this option if the activity: AP Change/remove/hold invoices from payment run is not selected against your operator code (Operator Maintenance - Security).

You can use your mouse pointer together with the Ctrl and Shift keys to highlight the invoices you want to remove from the payment. You can then select the Remove Invoice option to remove the selected invoices.

Select this to remove the supplier from the payment run.

You remove all invoices for a supplier by highlighting one of the supplier's invoices in the listview and selecting the Remove Supplier option.

When you select this option, the highlighted supplier and all the supplier's released invoices are removed from the payment run.

The status of the supplier's invoices is reset to Normal and the Payment Cycle information for the payment run is updated accordingly.

If the payment run is for Manual checks, then the manual check information for all checks for the selected supplier is removed.

You cannot use this option if the activity: AP Change/remove/hold invoices from payment run is not selected against your operator code (Operator Maintenance - Security).

The invoice on hold is removed from the listview and the Net payment value for the supplier and for the payment run is adjusted accordingly.

The status of the invoice is changed from Released to Hold. You use the AP Release Invoices to Pay by Review program to remove the hold status.

You can only place an invoice on hold if it is in a status of Open.

You cannot use this option if the activity: AP Change/remove/hold invoices from payment run is not selected against your operator code (Operator Maintenance - Security).

The invoice is removed from the listview and from the payment run.

You can only remove an invoice if its status is Open.

You cannot use this option if the activity: AP Clear manual/void check payment information from payment run is not selected against your operator code (Operator Maintenance - Security).

The invoice is removed from the listview and the payment run and its status is changed from voided to normal. In addition, the payment details for the payment run are updated accordingly.

You can only remove an invoice if its status is Open void.

You cannot use this option if the activity: AP Clear manual/void check payment information from payment run is not selected against your operator code (Operator Maintenance - Security).

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