You use the AR Cash Journals program to view details of transaction journals created for postings made using the Payments and Adjustments and Counter Sales programs.
Transaction journals are created automatically whenever you successfully process a transaction in these programs. The corresponding ledger journal is created and posted according to your selections for Accounts Payable on the General Ledger tab of the General Ledger Integration program. Refer to Effect of automation level selected.
This program can be accessed by selecting the Browse icon from the Journal field of the AR Payments GL Integration program.
| Field | Description |
|---|---|
| Select | Select this to use the entry currently highlighted in the listview in the corresponding field of another program. |
| Year | You use this field to indicate the financial year for which you want to display journals. |
| Period | You use this field to indicate the period(s) within the
financial year indicated for which you want to display
journals. You can select to display all journals for the selected year, a range of periods or a single period. |
| From period | You use this field to indicate the first period in a
range of periods for which you want to display journals.
If you selected Single at the Period field, then you use this field to indicate the single period which you want to display journals. This field is not enabled when you select All at the Period field. |
| To period | You use this field to indicate the last period in a
range of periods for which you want to display
journals. This field is only enabled when you select Range at the Period field. |
| Include posted | Select this to display transaction journals for which ledger journals currently exist (i.e. for which ledger journals were created in the General Ledger module). |
| Go (arrow icon) | Select this arrow to display the journals according to your selections. |
When you select the AR Cash Journals program, the transaction journals are displayed in a listview. By default, only the transaction journals for which no corresponding GL journals have been created are displayed. You use the Include posted option to display all transaction journals.
The following information is included in this listview:
Year
This indicates the year in which the payment journal was created.
Month
This indicates the month in which the payment journal was created.
Journal
This indicates the journal number for the transaction.
Journal date
This indicates the date on which the journal was processed.
Ledger posting year
This indicates the General Ledger year for which the transaction was processed.
Ledger period no
This indicates the General Ledger period for which the transaction was processed.
Posted
This indicates whether a ledger journal exists (i.e. was created) for the transaction journal.
It is possible that the word "Yes" is indicated in this column, but that the GL year, GL period and GL journal columns contain only zeroes. This means that the system attempted to create a GL journal for the transaction, but that no GL journal was required (for example, the transaction journal was zero and the system does not create zero GL journals).
GL year
This indicates the General Ledger year for the ledger journal.
Zeroes indicate that the General Ledger journal has not yet been created.
GL period
This indicates the General Ledger period for the ledger journal.
Zeroes indicate that the General Ledger journal has not yet been created.
GL journal
This indicates the General Ledger journal number created for the transaction journal.
Zeroes indicate that the General Ledger journal has not yet been created. You need to use the AR Payments GL Integration program to create the General Ledger journal.
A GL journal number does not indicate that the journal was posted into the General Ledger. It only indicates the ledger journal number that was created from the transaction journal and passed to the General Ledger module for processing. Ledger journals are posted according to your selections on the General Ledger tab of the General Ledger Integration program. Refer to Effect of automation level selected.