You use this program to post payments directly into the Cash Book, or generate source documents to manually post payments into the Cash Book.
| Field | Description |
|---|---|
| Start Processing | Generates the bank deposit slips according to your selections. |
| Generates a report of the contents of the Deposit Slip and Deposit Slip Details panes. | |
| Save Form Values | This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode. |
| Field | Description | ||||||
|---|---|---|---|---|---|---|---|
| Bank options | |||||||
| Bank selection |
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| Bank | Indicate the single bank for which you want to generate deposit slips. | ||||||
| Account number | Indicate the account number for which you want to generate the deposit details. You only need to indicate this account number if you hold more than one account with the Bank indicated. |
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| Currency options | |||||||
| Currency selection | Indicate the currencies for which you want to generate deposit slips. | ||||||
| Operator options | |||||||
| Operator selection | Indicate the operators for whom you want to generate bank deposit slips. | ||||||
| Journal options | |||||||
| Reprint | Reprint deposit slips previously printed. | ||||||
| Journal selection | Indicate the journal numbers for which you want to reprint the bank deposit slip. These journal numbers are the Cash journals created by the AR Payments GL Integration program. |
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| Period selection | |||||||
| Period | Indicate the period for which you want to reprint a bank deposit slip. | ||||||
| Year | Select the year for which you want to reprint a bank deposit slip. |
The bank deposit slip is displayed.
| Field | Description |
|---|---|
| Reference | The reference entered in the Reference field in the Payments and Adjustments program. |
| Drawers name | The name of the drawer of the payment. |
| Bank | The bank into which the payment was received. |
| Branch | The bank branch from which the payment was made. |
| Amount | The payment amount. |
Payment transactions made for Payment type: Other (see Browse on Payment Codes) are not printed on the Deposit Slip, as it is assumed that these payment types are non-monetary and are therefore not deposited into the bank. The transactions are, however, printed in the Deposit Slip - Details section to enable you to balance back to the AR Cash Journal Report.
This displays the details of the bank deposit slip, including details for Payment type: Other (see Browse on Payment Codes).
If the Accounts Receivable module is linked to the Cash Book (Accounts Receivable Setup) then the method of integration determines how payments are accumulated for generating the bank deposit slip:
Payment entries are posted to Cash Book according to how you have configured the Accounts Receivable link to Cash Book (Accounts Receivable Setup) together with the payment type processed. AR Payments are created as deposits in the Cash Book, but AR Bank charges are created as withdrawals. This table indicates how the transactions are created.
| Integration method | Local currency payment to local bank | Foreign currency payment to foreign or local bank |
|---|---|---|
| Posted in detail | Check transactions - a separate deposit transaction is created for each check payment | Same as for local. |
| Cash transactions - a single deposit transaction is created for the total of the cash payments | Same as for local. | |
| Other transactions - a single deposit transaction is created for the total of the other payments | Other transactions - a separate deposit transaction is created for each other payment | |
| Bank charges - a separate withdrawal is created for each bank charge | Same as for local. | |
| Posted by bank | Check transactions and Cash transactions - a single deposit transaction is created for the total of check + cash payments | Same as for local. |
| Other transactions - a separate deposit transaction is created for each other payment | Same as for local. | |
| Bank charges - a separate withdrawal is created for each bank charge | Same as for local. | |
| Posted by cash jnl (operator Allow overwrite branch not selected in Payments and Adjustments) | Check transactions and Cash transactions - a single deposit transaction is created for the total of check + cash payments | Same as for local. |
| Other transactions - a single deposit transaction is created for other payments | Same as for local. | |
| Bank charges - a separate withdrawal is created for each bank charge | Same as for local. | |
| Posted by cash jnl (operator Allow overwrite branch selected in Payments and Adjustments) | Check transactions - a separate deposit transaction is created for each check payment | Same as for local. |
| Cash transactions - a single deposit transaction is created for the total of the cash payments | Same as for local. | |
| Other transactions - a single deposit transaction is created for the total of the other payments | Other transactions - a separate deposit transaction is created for each other payment | |
| Bank charges - a separate withdrawal is created for each bank charge | Same as for local. |
To use this program, ensure that you have enabled the Bank deposit slip required setup option (Accounts Receivable Setup).
In order to use a foreign currency bank, ensure that you have enabled the Foreign currency cash book required setup option (Cash Book Setup).
If you require payments to be posted to Cash Book automatically, then you must indicate that Accounts Receivable payments are linked to Cash Book (Accounts Receivable Setup).
If you require payments to be posted to Cash Book manually, then you must indicate that Accounts Receivable payments are not linked to Cash Book (Accounts Receivable Setup).
If you are denied access to one or more banks (Operator Maintenance), then only the deposit slips for those banks to which you have access are included.
Transactions on the deposit slips that are not printed are not sent through to the Cash Book if the Accounts Receivable module is linked to the Cash Book (Accounts Receivable Setup).