This enables you to monitor information that has changed for customers held on file. This information is listed using the Customer Amendment Journal program.

In addition, you can monitor currency information that was changed using the Currencies program. This information is listed using the Currency Amendment Journal program.

	You will be unable to integrate Accounts Receivable payments to the Cash Book (Integration tab) if this option is not selected.

If you select this option and Accounts Receivable payments are not linked to the Cash Book (Integration tab), then the bank deposit slip can be used as a source document to manually post the payments into the Cash Book.

If the Accounts Receivable module is integrated to the Cash Book (Integration tab), then the bank deposit slip is the mechanism used to post Accounts Receivable payments directly into the Cash Book. The method of integration determines how payments are accumulated for generating the bank deposit slip:

Refer to Month End for detailed information on the consolidation process.

Reports that print detailed information on invoices and the transactions processed against them (e.g. AR Trial Balance, Statement Print and Credit Management) will only report on the consolidated invoices once the month end has been processed. Invoices for foreign currency customers are not consolidated, because each invoice can have its own fixed exchange rate. Future invoices (i.e. - that have an invoice date in the future) are not consolidated. This option cannot be selected if you set the Invoice ageing method to be By invoice due date.

When this option is not enabled, payments and adjustment are automatically posted to the same AR branch for which the invoice was created and cannot be changed.

	The ageing method selected here can be changed at the time of producing AR statements or Accounts Receivable reports.

Refer to Invoice Ageing for details on how the aged balances for a customer are determined.

Select this to save the selections you made on all the tab pages and to exit the program.

Select this to print a report of your Accounts Receivable module setup options.

It is advisable to keep this report for disaster recovery purposes.

If you do not select to include tax, freight or other charges, then the terms discount is calculated only on the merchandise portion of the transaction.

Refer to Pricing and Discounts for additional information.

This enables you to indicate whether debit and credit notes must be generated when settlement discount is processed as part of a customer's payment.

Tax regulations in your country may require a credit note to be generated when settlement discount is processed against a customer payment and a debit note to be generated when a payment that includes settlement discount is reversed. Discount credit and debit notes indicate the settlement discount value and the tax portion applicable to the settlement discount value.

To print credit/debit notes for settlement discount you need to:

	When you select this option, ensure that the Next discount credit note and Next discount debit note numbers specified on the Numbering tab have not previously been used. Otherwise this will result in duplicate transactions being printed on the discount notes.

If you do not select this option, then one discount note is printed for each invoice paid.

For example:

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

If no tax code is entered, then tax code A is used even if it has not been defined (Tax Codes Setup).

This option is available regardless of settlement tax or tax method selected.

Although the tax value is calculated from the tax code entered at the Default tax code field below, you can override this value.

	You cannot select this option if the Withholding Tax system is being used (Tax Options).

If your Sales tax integration to general ledger is set to Tax code level (Tax Options - General tab), then:

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

Select {none} if you do not want the system to calculate the tax on settlement discount automatically. You can enter the tax manually when processing the payment.

This applies only when the Request tax portion for invoice adjustments/discounts option is enabled.

	You can only define a sales tax ledger code against a tax code if you have configured sales tax integration to general ledger at tax code level (Tax Options).

If you do not select this option (or the Sales tax ledger code assigned to the tax code is blank) then the taxable portion is disbursed to the Adjustment value (tax) G/L control account (General Ledger Integration).

This determines the number of months for which you can reprint the AR Cash Journal Report and AR Payments Distribution reports.

This determines the number of months for which you can reprint the AR Sales Distribution and AR Invoice Register reports.

This determines the number of months for which you can reprint the AR Sales Distribution and AR Invoice Register reports.

The minimum number of months you can retain this information is one month.

This includes cancelled and closed collector runs associated with the payment run.

These options no longer apply in SYSPRO 6.1.

In SYSPRO 6.1 the journal and distribution entries tables/files were combined and the distribution entries tables/files were removed. Therefore, the number of months you select to retain the cash journals and sales transaction records also determines the number of months for which the distribution entries prior to SYSPRO 6.1 are retained.

If your Accounts Receivable Invoice number key type is set to Alphanumeric (Set Key Information), then you can assign a single character as a prefix to the document numbers generated by each branch. This enables you to easily identify the branch that generated the document.

If you select this option, then the branch associated with the transaction has no bearing on the document number generated.

	You cannot add Retentions to a contract in the Projects and Contracts module (specifically in the Contract Maintenance program), if you select this option and you set the AR Invoice number key type to Alpha (Accounts Receivable Setup).

If you do not select this option, then all Accounts Receivable invoices created using the AR Invoice Posting program as well as all Sales invoices created must have an unique number within this SYSPRO company. An error message is displayed when you attempt to use an existing invoice number.

This option applies irrespective of what your Invoice numbering method is set to.

If your Invoice numbering method is set to By branch, then you use the AR Branch Maintenance to define the equivalent numbering options by branch.

Refer also to Document numbering.

Indicate the next invoice number to use for the company.

	Increasing this value after invoices have been generated will result in missing invoice numbers being displayed on the AR Invoice Register and Sales Turnover.

Indicate the next credit note number to use for the company.

Indicate the next debit note number to use for the company.

You can use the VBScript Editor, accessed from the AR Customer Maintenance program, to build an unique customer code for each new customer added

The scripted customer code can be built up using values from other entered fields. For example, using characters from the customer name together with the customer branch code and the customer class.

This number is incremented automatically by the system as you add new customers.

This only applies to Customer numbering method - Automatic.

Your selection at this option determines how Accounts Receivable payments processed using the Payments and Adjustments program are posted to the Cash Book.

When payments are integrated to the Cash Book, the payment type defined against the Deposit Slip Details together with your selection at this option determines how the transactions are created in the Cash Book.

	Accounts Receivable payments cannot be integrated to the Cash Book unless deposit slips are required (General tab).

Refer to Payments and Adjustments - Post function for information on the posting of transactions to the Cash Book depending on your selection at this option.

If you select this option, then payments processed using the Payments and Adjustments program must be manually posted into the Cash Book. This manual posting method is prone to possible duplicate postings or to operator error. In addition, when payments are not linked, you will be unable to drill down to view the Accounts Receivable payment details from the Cash Book.

If you select this option, then payments for a single bank, currency, posting period and year are accumulated and printed on a single Bank Deposit Slip.

When you select this option, the following transactions are created in the Cash Book:

If you select this option, then payments for a single bank, currency, posting period and year are accumulated and printed on a single Bank Deposit Slip.

When you select this option, the following transactions are created in the Cash Book:

If you select this option, then a new Bank Deposit Slip is created for each Cash Journal generated when processing payments.

When you select this option, the following transactions are created in the Cash Book:

This option is enabled only if the integration method is set to Posted by cash journal.

If you select this option, then at the time of posting the payment in the Payments and Adjustments program, you can select to override the Posted by cash journal option and select the option: Post payments in detail. This means that even if you selected to post by cash journal, the operator can still select to post in detail (refer to Posted in detail option above). In this case, the following transactions are created in the Cash Book:

Consolidate the payment types (cash, check, other, pd checks) into one amount before integrating to the cash book.

The wording defined here is also used in the Contact Management System

The wording defined here is also used in the Contact Management System

Select this to maintain the period end dates for the current year, and control how information is posted to the Accounts Receivable module.

	Postings cannot be made to a future period, regardless of whether the period is open or closed.

This column displays the period end dates defined for each period in the current year.

These dates should be entered when you first set up the Accounts Receivable module. Thereafter, the dates are entered automatically when you run the Month end function of the AR Period End program.

If a password for posting to previous periods in Accounts Receivable is defined, operators are requested to enter a password when selecting to post into a month other than the current month.

This column indicates whether or not posting can currently be made to the period.

A status of open allows postings to be made to the period, while a status of closed prevents further postings from being made to the period.

This indicates the period your Accounts Receivable module is currently in.

This indicates the calendar year in which your current financial year ends.

You can change this only if no active data is held within either the invoice file or the sales transaction file.

Enable this to generate documents for purposes of debt collection and to record the outstanding invoice amounts collected from customers.

Collector documents are typically used when the salesperson is required to collect payment from the customer before being paid the commission on the sale. The collector could, however, also be a debt collector or a credit controller.

You use the AR Collector Maintenance program to define collectors and the Salesperson is collector option in the Salesperson Maintenance program to set a salesperson as a collector.

The Collector Run Maintenance program is used to generate a collector list of invoices for which payment must be collected and to capture payments collected from customers against those invoices. The AR Payment Run program is then used to post the payments received to the customers' accounts.

A salesperson cannot be added to multiple AR branches when this option is enabled.

This is enabled (and cannot be disabled) when the Collector required option is enabled.

Payment run numbers are allocated according to the number defined in the Next payment run field.

This number is automatically incremented by one for each payment run created.

Collector run numbers are allocated according to the number defined in the Next collector run field.