Assets > GL Integration > Asset GL Integration > Asset Distribution Journals

Asset Distribution Journals

You use the Asset Distribution Journals program to view details of transaction journals created for transactions processed in the Assets module.

Transaction journals are created automatically whenever you successfully process a transaction. The corresponding ledger journal is created and posted according to your selections on the General Ledger tab of the General Ledger Integration program. Refer to Effect of automation level selected.

This program can be accessed by selecting the Browse icon from the Register field of the Asset GL Integration program.

Asset Distribution Journals

Field Value Description
Select   Select this to use the entry currently highlighted in the listview in the corresponding field of another program.
Year   You use this field to indicate the financial year for which you want to display journals.
Period   You use this field to indicate the period(s) within the financial year indicated for which you want to display journals.

You can select to display all journals for the selected year, a range of periods or a single period.
From period   You use this field to indicate the first period in a range of periods for which you want to display journals.

If you selected Single at the Period field, then you use this field to indicate the single period which you want to display journals.

This field is not enabled when you select All at the Period field.
To period   You use this field to indicate the last period in a range of periods for which you want to display journals.

This field is only enabled when you select Range at the Period field.
Include posted   Select this to display transaction journals for which ledger journals currently exist (i.e. for which ledger journals were created in the General Ledger module).
Go (arrow icon)   Select this arrow to display the journals according to your selections.

Listview

When you select the Asset Distribution Journals program, the transaction journals are displayed in a listview. By default, only the transaction journals for which no corresponding GL journals have been created are displayed. You use the Include posted option to display all transaction journals.

The following information is included in this listview:

  • Year

    This indicates the year in which the Asset journal was created.

  • Month

    This indicates the month in which the Asset journal was created.

  • Register

    This indicates the Assets transaction journal number.

  • Ledger code

    This indicates the General Ledger code for the transaction.

  • Entry number

  • Asset

    This indicates the code of the asset against which the transaction was processed.

  • Entry type

    This indicates the type of transaction that was processed.

  • Month end date

  • Distribution value

    This indicates the distribution amount of the transaction.

  • Posted

    This indicates whether a ledger journal exists (i.e. was created) for the transaction journal.

    It is possible that the word "Yes" is indicated in this column, but that the GL year, GL period and GL journal columns contain only zeroes. This means that the system attempted to create a GL journal for the transaction, but that no GL journal was required (for example, the transaction journal was zero and the system does not create zero GL journals).

  • GL year

    This indicates the General Ledger year for the ledger journal.

    Zeroes indicate that the General Ledger journal has not yet been created.

  • GL period

    This indicates the General Ledger period for the ledger journal.

    Zeroes indicate that the General Ledger journal has not yet been created.

  • GL journal

    This indicates the General Ledger journal number created for the Assets transaction journal.

    Zeroes indicate that the General Ledger journal has not yet been created. You need to use the Asset GL Integration program to create the General Ledger journal.

    A GL journal number does not indicate that the journal was posted into the General Ledger. It only indicates the ledger journal number that was created from the transaction journal and passed to the General Ledger module for processing. Ledger journals are posted according to your selections on the General Ledger tab of the General Ledger Integration program. Refer to Effect of automation level selected.