Assets > Transaction Processing > Asset Labor Time Sheet Posting

Asset Labor Time Sheet Posting

You use the Asset Labor Time Sheet Posting program to post labor hours against your assets. These entries are posted to a labor transaction file from which various analysis reports can be generated.

You would typically use the Asset Labor Time Sheet Posting program to comply with the provisions of Paragraphs 12 through 14 of IAS 16, which deal with subsequent costs incurred for assets. Paragraph 12 requires that the costs of servicing assets should be recorded in the profit and loss as they are incurred and not against the assets themselves. For this purpose, SYSPRO enables you to record labor postings.

[Note]
  • Entries made within this program are not posted to the General Ledger.
  • Entries made within this program do not update the cost of assets
  • The asset transactions file/table is updated only when you select the Labor weekly update function from the Assets Period End program or perform a Month end or year end function (Assets Period End).

Asset Labor Time Sheet Posting

Field Value Description
Post   Select this to post the details of your current entries to the labor transaction file.

You can produce various analysis reports based on the information held in the labor transaction file. This is achieved using the Asset Labor Analysis Reports program.

[Note]

The entries are not posted to the general Ledger and they do not update the cost of the assets.
Batch details    
Batch

This indicates the batch number for which you want to post entries.

When you have completed posting entries, any variance between the batch total entered and the actual postings made is displayed. The batch number is reset to 1 by the system when you run the Month end function of the Assets Period End program.
Total hours This indicates the total hours you want to post for the batch.
Total posted

This indicates a running total of hours entered in the Time charged field of the Asset Labor Time Sheet posting Details listview.
Variance This indicates the difference between the Total hours and the Total posted in hours
Posting period    
Week This indicates the current labor analysis week number. The week number is incremented by 1 each time you run the Labor weekly update function in the Assets Period End program. It is reset to 1 after the Month end function is run.
Month This indicates the current labor analysis month number. This month number is incremented by 1 each time you run the Month end function of the Assets Period End program. It is reset to 1 by the Year end function when month 13 is reached.

Asset Labor Time Sheet Posting Details

You use this listview to enter the specific time sheet posting details. Each entry that you make is posted against a mechanic number, an expense code, and a branch code.

Field Value Description
Add   Select this to add a new posting line to the listview.
Delete   Select this to delete the posting line currently highlighted in the listview
Mechanic  

This indicates the mechanic related to the posting (see Asset Mechanics).
Expense code  

This indicates the expense code related to the posting (see Browse on Asset Expense Codes).
Date  

This indicates the posting date for entries and defaults to the current system date.

[Note]

You cannot post an entry if this date is earlier than the last Assets Period end date.
Asset   This indicates the asset against which the time sheet posting must be recorded.
Asset branch   This field defaults to the branch defined against the asset, but can be changed.
Time charged   This indicates the number of hours you want to charge for the current posting entry.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.