You use this program to view details of transaction journals created for postings made using the GRN Adjustment program.
| Field | Description |
|---|---|
| Select | Use the entry currently highlighted in the listview in the corresponding field of another program. |
| Year | Indicate the financial year for which you want to display journals. |
| Period | Indicate the period(s) within the financial year
indicated for which you want to display journals. You can select to display all journals for the selected year, a range of periods or a single period. |
| From period | Indicate the first period in a range of periods for
which you want to display journals. If you selected Single at the Period field, then you use this field to indicate the single period which you want to display journals. This field is not enabled when you select All at the Period field. |
| To period | Indicate the last period in a range of periods for
which you want to display journals. This field is only enabled when you select Range at the Period field. |
| Include posted | Select this to display transaction journals for which ledger journals currently exist (i.e. for which ledger journals were created in the General Ledger module). |
| Go (arrow icon) | Select this arrow to display the journals according to your selections. |
When you select the GRN Suspense Journals program, the transaction journals are displayed in a listview. By default, only the transaction journals for which no corresponding GL journals have been created are displayed. You use the Include posted option to display all transaction journals.
| Column | Description |
|---|---|
| Year | This indicates the Inventory year into which the transaction was processed. |
| Month | This indicates the Inventory month into which the transaction was processed. |
| Journal | This indicates the GRN transaction journal number. |
| Entry number | This indicates the entry number within the journal. |
| Supplier | This indicates the supplier against whom the transaction was processed. |
| GRN number | This indicates the GRN number against which the transaction was processed. |
| Purchase order number | This indicates the purchase order number for the GRN. |
| P/order line number | This indicates the line within the purchase order number for the GRN. |
| Posted |
This indicates whether a ledger journal exists (i.e. was created) for the transaction journal. It is possible that the word "Yes" is indicated in this column, but that the GL year, GL period and GL journal columns contain only zeroes. This means that the system attempted to create a GL journal for the transaction, but that no GL journal was required (for example, the transaction journal was zero and the system does not create zero GL journals). |
| GL year |
This indicates the General Ledger year for the ledger journal. Zeroes indicate that the General Ledger journal has not yet been created. |
| GL period |
This indicates the General Ledger period for the ledger journal. Zeroes indicate that the General Ledger journal has not yet been created. |
| GL journal |
This indicates the General Ledger journal number created for the transaction journal. Zeroes indicate that the General Ledger journal has not yet been created. You need to use the GRN GL Integration program to create the General Ledger journal. A GL journal number does not indicate that the journal was posted into the General Ledger. It only indicates the ledger journal number that was created from the transaction journal and passed to the General Ledger module for processing. Ledger journals are posted according to your selections on the General Ledger tab of the General Ledger Integration program. Refer to Effect of automation level selected. |
This program can be accessed by selecting the Browse icon from the Journal field of the GRN GL Integration program.
Transaction journals are created automatically whenever you successfully process a GRN transaction. The corresponding ledger journal is created and posted according to your selections for Inventory on the General Ledger tab of the General Ledger Integration program. Refer to Effect of automation level selected.