You use this program to define the interface ledger accounts by branch/currency for the revaluation of outstanding foreign currency customer invoices using the AR Exchange Rate Revaluation program.
| Field | Description |
|---|---|
| File | |
| List | Select this to use the AR Currency Variance Interface Listing program to generate a report of the interface entries currently defined. |
| Options | |
| Functions | |
| Maintain | Select this to maintain the interface entries. |
| Integration Level | Select this to set the integration level you require. |
| Validate | Select this to validate the interface entries. This option also enables you to delete missing entries. |
| View | Indicate the type of entries you want to display in the listview. |
| Existing Entries |
This option is selected by default. The entries displayed in the listview are the existing entries defined against the Branch and/or currency. |
| Missing Entries | Select this to view the missing integration entries. This option is only enabled after you select to Validate the interface entries and the system has detected missing entries. |
| Column | Description |
|---|---|
| Customer branch | Indicates the Accounts Receivable branch for the interface entry. |
| Currency | Indicates the currency within the branch for the interface entry. This is only displayed if you selected to define interface entries by currency within branch level. |
| Currency variance | Indicates the General Ledger interface account for the branch/currency combination. |
AR currency variance integration can be defined by:
| Field | Description |
|---|---|
| Currency | Select this to define interface entries by currency within A/R branch code. |
| OK | Select this to accept your selections. |
| Cancel | Select this to ignore any changes and to proceed to the A/R Currency Variance G/L Interface Maintenance listview. |
| Field | Description |
|---|---|
| Branch selection | Indicate the AP branches for which you want to maintain interface entries. |
| Currency selection | Indicate the currencies for which you want to maintain
interface entries. This option is only enabled if you selected to define integration by currency within branch. |
| Apply default G/L codes | Select this if you want the system to automatically
enter the Exchange rate variance account defined on the
Receivables tab of the General Ledger Integration program into
the General ledger account field below. You would typically use this option if you only wanted to define a few ledger accounts differently at branch level to the ledger account codes defined at default level on the Receivables tab of the General Ledger Integration program. |
| General ledger account | |
| Currency variance | Indicate ledger code to use as the currency variance
account for the Branch(es) and Currency(ies) you selected
above. This should be an expense/revenue type account. |
| Apply Changes | Select this to create the ledger interface entries according to your selections and the information you entered. |
| Delete Entries | Select this to delete the ledger interface entries for the branch/currency combination you selected. |
| Close | Select this to return to the previous screen. |
You use the Validate option from the Functions menu to ensure the integrity of your interface records based on the level of integration defined.
This function notifies you of missing entries encountered, and also enables you to deletes any invalid entries encountered.
| Field | Description |
|---|---|
| Delete entries no longer valid | Select this if you want the system to delete entries that are no longer valid. |
| Check for missing entries | Select this if you want the system to indicate all missing entries. |
| OK | Select this to accept your selections and proceed with the validation. |
| Cancel | Select this to return to the previous screen. |
The AR Currency Variance GL Interface program can be accessed by selecting the Maintain Variance Interfaces function from the Payables tab of the General Ledger Integration program.
If you do not define the interface ledger accounts using this program, then currency exchange variances are posted to the Exchange rate variance account defined on the Receivables tab of the General Ledger Integration program.
You can only generate a report of currency variances interfaces if you have access to the AR Currency Variance Interface Listing program.