You use this program to define the interface ledger accounts by branch and optionally by currency/bank for the revaluation of outstanding foreign currency supplier invoices using the AP Exchange Rate Revaluation program.
| Field | Description |
|---|---|
| File | |
| Start at | Select this to navigate to a specific interface entry in the listview. |
| List | Select this to use the AP Currency Variance Interface Listing program to generate a report of the interface entries currently defined. |
| Exit | Select this to exit the program. |
| Options | |
| Confirm Deletions | Select this if you want the system to prompt you to confirm the deletion of an entry before deleting it. If you do not select this option, then the entry is deleted immediately. |
| Functions | |
| Maintain | Select this to maintain the interface entries. |
| Integration Level | Select this to set the integration level you
require. Interface entries can be defined by:
|
| Validate | Select this to validate the interface entries. This option also enables you to delete missing entries. |
| View | Indicate the type of entries you want to display in the listview. |
| Existing Entries |
This option is selected by default. The entries displayed in the listview are the existing entries defined against the Branch and bank/currency. |
| Missing Entries | Select this to view the missing integration entries. This option is only enabled after you select to Validate the interface entries and the system has detected missing entries. |
The following information is included in the listview:
| Column | Description |
|---|---|
| Supplier branch | This displays the Accounts Payable branch for the interface entry. |
| Currency | This displays the currency within the branch for the interface entry. This is only displayed if you selected to define interface entries by currency within branch level. |
| Bank | This displays the bank within the currency for the interface entry. This is only displayed if you selected to define interface entries by bank within currency level. |
| Currency variance | This displays the General Ledger interface account for the branch and currency/bank combination. |
AP currency variance integration can be defined by:
| Field | Description |
|---|---|
| Currency | Select this to define interface entries by currency within A/P branch code. |
| Bank | Select this to define interface entries by bank within
A/P branch code. This enables you define a different currency variance account from the currency variance account defined against the bank to which to post variances when using the AP Exchange Rate Revaluation program. |
| OK | Select this to accept your selections. |
| Cancel | Select this to ignore any changes and to proceed to the A/P Currency Variance G/L Interface Maintenance listview. |
| Field | Description |
|---|---|
| Branch selection | Indicate the AP branches for which you want to maintain interface entries. |
| Currency selection | Indicate the currency(ies) for which you want to
maintain interface entries. This option is only enabled if you selected to define integration by currency within branch. |
| Bank selection |
Indicate the banks for which you want to maintain interface entries. This option is only enabled if you selected to define integration by bank within branch or by bank within branch and currency. |
| General ledger account | |
| Currency variance | Enter ledger code to use as the currency variance
account for the Branch(es), Currency(ies) and Bank(s) you
selected above. This account is used for currency variances arising from revaluations (AP Exchange Rate Revaluation). If defined, it is also used by the Payment Cycle Maintenance program when you change the exchange rate for a foreign currency payment run - see Change Exchange Rate. This should be an expense/revenue type account. |
| Apply Changes | Select this to create the ledger interface entries according to your selections and the information you entered. |
| Delete Entries | Select this to delete the ledger interface entries for the branch/currency combination you selected. |
| Close | Select this to return to the previous screen. |
You use the Validate option from the Functions menu to ensure the integrity of your interface records based on the level of integration defined.
This function notifies you of missing entries encountered, and also enables you to deletes any invalid entries encountered.
| Field | Description |
|---|---|
| Delete entries no longer valid | Select this if you want the system to delete entries that are no longer valid. |
| Check for missing entries | Select this if you want the system to indicate all missing entries. |
| OK | Select this to accept your selections and proceed with the validation. |
| Cancel | Select this to return to the previous screen. |
You can only generate a report of AP Currency Variance interfaces if you have access to the AP Currency Variance Interface Listing program.