> Change Posting Period

Change Posting Period

You use this program to change the period to which you want to post transactions within a particular module. The International Accounting Standards rule that governs posting entries into prior periods/years is IAS8.

Select Posting Month

Field Description
Post to

You can post transactions to the current, previous one or previous two months, providing the access status for the period is set to Open in all the applicable modules. You cannot post transactions to a period that is closed.

The ledger period to which you want to post the transaction must be defined as Open within the relevant module and within all the integrated modules (i.e. you cannot post transactions to a period that is closed).

Current month Select this to post transactions to the current month of the applicable module for the current run of the program.
Previous month 1 Select this to post transactions to the previous month of the applicable module for the current run of the program.
Previous month 2 Select this to post transactions to the month before last of the applicable module for the current run of the program.
View Months

Select this to view the open/closed status of posting months within the Current or Previous financial year.

You cannot change the status of the period. This can only be done from within the individual modules' setup programs.

Notes and warnings

Open/Close status

  • You cannot post transactions to a ledger period that is closed.
  • For sub-modules integrated to General Ledger or another module, the period in the General Ledger and the other module must also be open.
  • The status of a period can only be changed from within the setup options of each module.
  • Future period postings are possible only through subsidiary modules.
  • When posting inter-company transactions, both companies must be in the same General Ledger period and the period's access status for the selected module and integrated modules must be set to open.
  • You can only post adjustments, bin transfers and expense issue transactions to a previous posting month (Inventory Movements) if you enabled the Retain last 12 months’ opening stock balances setup option (Inventory Setup).

Hints and tips

Prevent postings to prior periods

  • You can prevent operators from posting transactions to prior months by closing off prior periods or by assigning passwords to prevent the unauthorized postings to prior periods.

  • To close the previous month automatically when you complete the month end for each relevant module, enable the Close previous month automatically setup option(Company Maintenance). This is useful if you typically only post to the current month. If you need to post transactions to a prior month then you will have to reopen the month manually.

  • To set the status of a period manually, access the Period tab against the setup program of each module.

  • You use the Password Definition program to allocate a password to each of the relevant SYSPRO modules which is requested when an operator attempts to change the posting period from the current month to a previous month.