You use this program to define your page layout for printing supplier labels. A label format must be defined before you can use the AP Label Print program.
| Field | Description |
|---|---|
| Save | Saves the information you entered. |
| Change | Indicate the preferences and print positions for your labels. |
| Alignment | Prints labels using test characters to verify that the fields you defined are correctly aligned on your stationery. |
| Prints the label stationery format information you
defined and saved. It is advisable to keep this report for disaster recovery purposes. |
|
| Copy Format | Select this to copy a label format from another company to your current company. |
| Cancel | Exits the program without saving any information you entered. |
| Field | Description |
|---|---|
| Number of pages to print | Indicate the number of test labels to print. Up to 5
sets of test labels can be printed, one after the other.
This enables you to check whether the information on each label is aligned correctly on the first label and subsequent labels. |
| Print test label alignment? | |
| OK | Prints the test format alignment. |
| Cancel | Returns to the previous screen. Nothing is printed. |
The Copy Format function enables you to copy a label format from another company to your current company.
| Field | Description |
|---|---|
| Current company | This indicates the company in which you are currently working and is the company to which the label format will be copied. |
| Copy from company | Indicate a valid company from which you want to copy the label format. |
| OK | Copies the label format to the current company. |
| Cancel | Returns to the previous screen. Nothing is copied. |
The following preferences can be selected when you use highlight the Label preferences line and select the Change function:
| Field | Description |
|---|---|
| Total number of lines on label |
Enter the number of lines you want on each label (i.e. The height of a label, including the vertical gap before the next label). A maximum of 60 lines can be assigned to each label. |
| Gap from start of one label to next |
Indicate the number of columns between the start of one label and the start of the next (i.e. The width of one label, including the gap before the next label). This gap cannot exceed 66 columns. |
| Number of labels to view |
Indicate the number of labels to be printed across the page. This must be in the range 1 to 99. |
| Number of labels per supplier |
Indicate how many labels you want to print for a supplier. You can override the entry made here at the time of printing labels using the AP Label Print program. Up to 9999 labels can be printed for each supplier. |
| Print date format |
Indicate the format in which you want to print dates on your A/P labels. The system defaults to using the date format configured for the company (Company Maintenance), but you can select to use the Short date format or the Long date format. |
| Close | Select this to return to the previous screen. |
The following options are available when you use highlight the Label detail section line and select the Change function:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to delete the row and column print positions for the highlighted field. The print positions for the highlighted field are set to zero, which means the field is not printed. |
| Text Fields | The Text Fields function enables you to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each supplier label. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made to the format at the time of exiting the program. |
This screen is displayed when you select the Text Fields function.
| Field | Description |
|---|---|
| Clear text | Select this to clear the text and print positions for the highlighted text field. |
| Change | Select this to maintain the highlighted text line. |
| Detail Section Text Entry | |
| Text | This indicates the actual text that must be printed on the A/P label. |
| Row |
This indicates the vertical position (i.e. top to bottom) at which you want to print the text entered in the Text field. The row specification for any field cannot exceed 65. |
| Column |
This indicates the horizontal position (i.e. left to right) at which you want to print the text entered in the Text field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within the Detail Section to maintain the row and column print positions for the highlighted field in this section.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to define. To assist you in positioning the fields correctly, select the Print Mask for Document Alignment to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents. |
| Row |
Indicate the vertical position (i.e. Top to bottom) at which you want to print the highlighted field. The row specification for any field cannot exceed 65. |
| Column |
Indicate the horizontal position (i.e. Left to right) at which you want to print the highlighted field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
The following table lists the fields which can be printed on Accounts Payable labels:
The majority of these fields are defined against each supplier - see Supplier Maintenance.
| Field | Origin/Remark |
|---|---|
| Supplier | |
| Supplier type | Supplier status |
| Supplier class | |
| Bank | |
| Bank name | Banks |
| Branch | |
| Branch name | AP Branch Maintenance |
| Currency | |
| Currency description | Currencies |
| Supplier name | |
| Supplier address line 1 - 5 | |
| Supplier postal/zip code | |
| Short name | |
| Telephone | |
| Contact | |
| Geographic area | |
| User defined 1 | |
| Label print date | The date on which the labels are printed |
| Year to date merchandise amt | The year to date amount posted to all merchandise expense accounts (using the AP Invoice Posting program). |
| Company name | Company Maintenance - Address tab |
| Company address line 1 - 3 | Company Maintenance - Address tab |
| Company registration number | Company Maintenance - General tab |
| Remittance name | |
| Remittance address line 1 - 5 | |
| Remittance postal/zip code | |
| Accumulated net payment amt | Accumulated net payment amount made to the supplier.
Supplier Maintenance Accumulated net pay
field. This field is only displayed if your nationality code is defined as USA (Company Maintenance). |
| PAYE reference number |
This field is only displayed if your nationality code is defined as USA (Company Maintenance). |