AP Branch Maintenance

Accounts Payable > Setup > AP Branch Maintenance

AP Branch Maintenance

You use this program to maintain supplier branch codes.

Toolbar and menu

Field	Description
New	Add a new Accounts Payable branch.
Delete	Delete the Accounts Payable branch indicated in the Branch field. See Deletion considerations in Notes and warnings
Save	Save your changes.
Branch	Indicate the code of the Accounts Payable branch you want to maintain.

AP Branch Details

Field	Description
Branch	Indicates the code of the branch you are currently maintaining.
Description	Enter a description for the branch code. This assists you in verifying that the correct branch has been entered.
A/P control ledger code	All invoices captured against suppliers are credited to this account. All payments made to suppliers and all trade and volume discounts taken are debited to this account. This ledger code is validated if Accounts Payable is linked to General Ledger in summary or detail (General Ledger Integration).
A/P discount taken ledger code	All settlement terms discounts taken are credited to this account. This ledger code is validated if Accounts Payable is linked to General Ledger in summary or detail (General Ledger Integration).
Purchase order prefix	Indicate the characters that you want to appear in front of the next purchase order number generated for this branch. This only applies when purchase order numbering is set to Prefixed branch (Set Key Information).
Next purchase order number	Indicate the next order number to use when capturing a purchase orders for the branch. This only applies when purchase order numbering is set to Branch (Set Key Information).
GRN prefix	Indicate the characters that you want to appear in front of the next GRN number generated for this branch. This only applies when GRN numbering is set to Prefixed branch (Set Key Information).
Next GRN number	Indicate the next number to use for the next GRN created for the branch. This only applies when GRN numbering is set to Branch (Set Key Information).

Notes and warnings

Coding considerations

The Accounts Payable branch is a 10-character alphanumeric field.

Deletion considerations

SYSPRO does not validate whether any suppliers are attached to the branch when you delete a branch.

Program access

Access to this program can be restricted per operator group (see Security Access).
Additional security can also be implemented in the following areas:
- Functions/Activities can be restricted:
  - per operator (see Security Activities).
  - per operator role (see Role Activities and Fields Maintenance).
  - using Electronic Signatures (see Electronic Signatures).
- Fields can be restricted:
  - per operator (see Security Fields and Access).
  - per operator role (see Role Activities and Fields Maintenance and Role Access Control Maintenance).

Hints and tips

View additional functions

Press Ctrl+F1 within a listview or form to view a full list of functions available.
Right-click on a tile or a category header within either the Navigation Pane or Favorites to view a full list of functions available.

Application Help Pane

Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.

You can embed an Application Help Pane:

in the main SYSPRO menu
in any program with panes, if not using roles
when adding a role layout in Design Mode.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

Open the program for which you want to insert application help into a customized pane.

This functionality is only available for a program that has panes.
Right-click any form field.

You can also click the triangle menu icon that appears in the title area of a pane.
Select Insert Application Help from the context-sensitive menu.

The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

Select the Close icon in the right-hand corner of the application help pane.
Confirm that you want to delete the pane.