> GIT Conversion Program

GIT Conversion Program

You use this conversion program to automatically convert existing warehouse transfers into Goods in Transit transfers.

This enables you to activate the full goods in transit transfers facility without having to first manually complete the transfer of all stock items that are in transit.

GIT Conversion

Field Description
Build transfers in transit file Select this to locate details of all stock quantities that are in transit
[Note]

If you select to build this file but the system detects you have already run this function, then you can rebuild, or update the file. The Update function appends new entries to the file and preserves any maintenance that you have already performed. The Rebuild function re-creates the file and you will lose any maintenance you have performed.
Maintain transfers

Select this to distribute quantities of stock in transit against the relevant source warehouses.

This function is enabled only when the Build transfers in transit file function is complete. It enables you to distribute the total quantity in transit for a stock item by specifying the originating warehouse and quantity for each transfer line being maintained.

The quantity can be distributed to up to four source warehouses, and you can optionally clear a quantity on the target warehouse.

[Note]
  • Each source warehouse must exist.
  • The stock item must be stocked in the warehouse.
  • The source warehouse cannot be the target warehouse.
  • The quantity to distribute cannot be more than the total quantity in transit and any remaining quantity not distributed across the source warehouses can be cleared. For serialized or traceable items, you can only select to clear the quantity.
  • The total of all quantities distributed and cleared must equal the total quantity in transit in the target warehouse. If the entire quantity is cleared then no Goods in Transit record is generated.
Validate transfers

Select this function to verify the entries generated during the Maintain transfers function.

This function verifies that no other warehouse transfers have been processed since the Build transfers in transit file function was initiated. It also ensures that no transfers exist for traceable or serialized items.

Any discrepancies encountered must be remedied using the Maintain transfers function.
Post  
Consolidate all transfers from same warehouse Select this to create a single GIT master record for each source/target warehouse combination, with all relevant transfers included as separate GIT Detail records under the same GIT reference.
Create a reference number for every transfer record Select this to generate a GIT reference number for each transfer record.
Cancel Select this to exit the program.

Processing Information

The Goods in transit master record reflects {auto} in the operator column to indicate that the transfer was created during take-on.

Although no Inventory journals are generated by the conversion, an audit trail is produced if you select to clear any quantities.

Cleared quantities generate a movement record against the target warehouse (but do not contain any quantities or values). The movement is reflected as a transfer with a reference {autoclr}. You can print details of cleared quantities using the Warehouse Exception report (i.e. select the In transit cleared during conversion option). If a quantity is cleared, then the In Transit figure for each relevant target warehouse is cleared.

If FIFO is installed (Inventory Setup), then GIT FIFO/LIFO Transfer records are created.

The unit cost on the Goods in transit detail record is calculated as the in transit value divided by the in transit quantity.

Notes and warnings

Prerequisites

Program access

  • This program is loaded when you enable the Use Full goods in Transit transfers facility option in the Inventory Setup program.

    The system notifies you if there are currently warehouse transfers in progress.

    You can choose whether to print a Warehouse Exception or run the GIT Conversion Program program. Running the Warehouse Exception will highlight where there are unfinished transfers that need to be addressed.

    Running the GIT Conversion Program program will convert existing warehouse transfers to Goods in Transit transfers.

Restrictions and limits

  • You must complete the transfer of any serialized or traceable item, as this is not catered for by this program.