End P/order

Toolbar and menu

Field	Description
Print	This prints the purchase order document on-line. If Windows printing is not enabled and you selected to preview documents before printing them (see SYSPRO Printing) then you can select the email function from the Preview screen. The email address defined against the supplier is automatically used as the default address, but can be changed using the Send Email program. See Activity considerations in Notes and warnings.
Reprint	This reprints the purchase order document on-line. When you first raise a purchase order, you typically use this option when the print has failed (e.g. the paper jammed in the printer). All lines are reprinted and the purchase order is set to a status of 4 - printed. When maintaining a purchase order, you typically reprint the order after receipting some of the lines (possibly to send an updated purchase order to the supplier). You can indicate whether you want to reprint all lines including the completed (receipted) lines or only the outstanding lines by enabling the Reprint completed lines document format option (Purchase Order Document Format).
Preview	Previews the document before you print it.
Alignment	This prints the relevant document using test characters to verify that your stationery is correctly aligned in your printer. This typically applies to pre-printed continuous stationery.
Continue Order	This returns to the main order entry screen to continue processing the order.
End Order	This closes the order.
XML Export	This generates a purchase order in XML format. The document is output to the destination folder specified using the XML Document Control program. If you enter a different folder, it must already exist on file. You can optionally select to email the order file to the supplier. Alternatively, you can use the Purchase Order Export program to create the XML file.
Email	This emails the document (MS Word format only - Purchase Order Document Format) to the supplier using the Send Email program. Standard document formats cannot be emailed and SRS document formats can only be emailed from the Preview screen.
Fax	This faxes the purchase order document to the supplier. You can only select this function if the Office Automation & Messaging module is installed and against the operator you have enabled the Fax/mail integration is required option (Operator Maintenance). The fax number assigned to the supplier is used by default (Supplier Maintenance).

End P/order

Field

Description

Printing details

Document type

Option	Description
Local	Select this to print an on-line order document based on the page layout assigned to your local document format.
Foreign	Select this to print an on-line order document based on page layout assigned to your foreign document format.

Document format

This indicates the document format you want to use to print the purchase order document.

Select Define Format to amend the local or foreign document format using the Purchase Order Document Format program, before actually printing the order document.

Options

Fax number

This indicates the fax number that is configured against the supplier (Supplier Maintenance).

Print document if faxing

Select this to print the document after faxing.

If you are using SRS and enabled the Print Preview option from the SYSPRO Desktop (SYSPRO Ribbon bar->Setup) then you can email the document.

Set P/order status to ready to print

Enable this to set the status of the order to 'ready to print' after maintenance.

This only applies when the Set order status to 'ready to print' after maintenance option is enabled (Purchase Orders Setup) and the order has been maintained.

Print translated text

If you enabled the Multi-language for document printing option (System Setup) then you can indicate whether to print the stock description, long description and notes in the required language (see Multi-language capability).

Order discount

Discount percentage

Enter up to three chained discounts, or surcharges to assign to the order, dependant on your user access.

Option	Description
Less	Select this to apply a discount to the order.
Plus	Select this to apply a surcharge to the order.

Notes and warnings

Activity considerations

Operator access to the following activities within this program can be restricted. You configure this using the Operator Maintenance program.

Activity	Description
PO Print purchase order	Controls whether an operator can print a purchase order using the Purchase Order Entry or Purchase Order Print programs.

Reprinting

If you enabled the Set order status to 'ready to print' after maintenance option (Purchase Orders Setup) then the entire purchase order is reprinted and the Reprint completed lines option is ignored.