Select this to cancel the entire order and discard any entries made to the order you are currently processing or maintaining.

If the order was created from a requisition and no receipts were processed and requisition budgets are required, then the requisition is set to a status of Approved and the link to the purchase order is cleared.

You cannot cancel a purchase order attached to a capex requisition line. You need to use the Asset Capex Items program to detach the capex line before you can cancel the purchase order.

You cannot cancel a partially receipted order if the activity: PO Cancel order with partially received lines is denied against your operator code (Operator Maintenance - Security).

When you select this option, you enter the supplier for whom you want to process the order in the Supplier field.

When you select this option, you enter the order number you want to maintain in the Order field.

You cannot add or insert lines to a purchase order for a supplier who is on hold (Supplier Maintenance).

If you selected the option: Allow maintenance of completed purchase orders (Purchase Orders Setup), then an order in a status of 4 is set to a status of 1 when you select this option.

Refer to Purchase order Status codes for additional information.

Select this to add a new purchase order.

You cannot add a purchase order for a supplier who is on hold (Supplier Maintenance).

This option is only enabled if you selected the setup option: Retain order when created without lines (Purchase Orders Setup - General tab), which enables you to create a purchase order without any detail lines.

Select this to close off the order you are processing.

You can print the document on-line, continue with order entry or end the order.

If a custom form with mandatory fields is defined for purchase order number (see Custom Form Entry), then you have to enter the required custom form details before you can end the order.

If the setup option: Retain order when created without lines (Purchase Orders Setup - General tab) is not selected and no detail lines were added to the order, then the order is automatically cancelled by the system. If you want to create a purchase order to obtain the purchase order number and later add the required lines to the order, then you must select the option: Retain order when created without lines (Purchase Orders Setup - General). The purchase order header will be created and retained in a status of 1 until the order is maintained. If you selected the option: Set order status to 'ready to print' after maintenance (Purchase Orders Setup - Options tab), then the order is set to a status of 1 if you maintained the order but did not print it.

This indicates the purchase order number assigned to the purchase order.

This number is automatically assigned by the system, unless you selected your Purchase order numbering method as Manual (Purchase Orders Setup - Numbering tab).

This indicates the date of the order.

It defaults to the current system date, but can be changed.

The due date defaults to the current system date, but can be changed.

When you change this date, you are prompted to apply the changed due date to all existing purchase order lines. If you select Yes, then the header is updated and all Purchase Order lines not marked as complete are updated according to the Due date you entered.

The due date on incomplete LCT lines is also updated when the preference: Do not apply to lines adviced to a shipment is NOT enabled (Preferences).

The Due date can be printed on the purchase order and used for selection purposes within the Purchase Orders by Order Number report.

The order due date is also used in the Requirements calculation program (Requirements Calculation).

Supplier calendars are not retained. Because some transporters (e.g. ships) do not stop because it is the weekend, non-working days are not taken into account for items that are purchased. The only time non-working days are taken into account is after receipt - at which point the company calendar can be applied to the dock to stock).

be printed on the purchase order and used for selection purposes within the Purchase Orders by Order Number report.

The memo date defaults from the Preferences option Default days until memo date.

The memo date can be set to a few days before the order due date, and when running the Purchase Orders by Order Number report, you can check all the orders which are due on a specific date.

Select this to enter a fixed exchange rate for order lines added and optionally for all outstanding lines.

This field is disabled and the exchange rate currently held against the currency (Currencies) is used to determine the local currency value of the order when the currency defined against the supplier is fixed (Currencies) or the option: Allow entry/maintenance of exchange rate is not enabled (Purchase Orders Setup).

Enter the exchange rate to use for lines added to the order and optionally for existing outstanding lines. The foreign prices entered are converted to local currency values at this rate.

Once you accept the rate, the message Apply fixed rate to all outstanding lines? is displayed. If you select Yes, then the header is updated and all outstanding Purchase Order lines (lines not marked as complete) are updated according to the Exchange rate you entered. If you select No, then the header is updated, but the rate against outstanding Purchase Order lines remain unchanged.

If the currency defined against the supplier is not fixed, but the program preference Fixed rate for foreign suppliers is selected (Preferences) then the Fixed rate defaults to the rate against the supplier's currency (Currencies).

Enter the buyer responsible for purchasing the goods on the purchase order.

This is validated according to the selection against the option: Validate buyer when purchase order created (Purchase Orders Setup - Options tab) as follows:

If the setup option: Validate buyer when purchase order created (Purchase Orders Setup - Options tab) is set to Mandatory or If entered, and you are creating a purchase order from one or more requisition lines (see Requisition Create Purchase Orders), then the buyer defined against the requisition line(s) is automatically entered in this field. If you enter a different buyer code, then the requisition lines are updated with the buyer code you entered.

Buyers are maintained using the Browse on Buyers program.

This defaults from the Purchase Orders Setup - Options tab, but can be changed.

The default entry at this prompt is determined by the currency code of the supplier and the local currency code defined within the Company options.

The order type can be used for selection purposes within the Purchase Order Print program and the Purchase Orders by Order Number report.

This is enabled when you add a line to a blanket purchase order created using the Build Purchase Orders program.

It enables you to view the contract detail lines using the Contract Details for Contract program.

This is only available when the option: Restrict order to single warehouse and use for delivery address (Purchase Orders Setup - Options tab) is selected.

This defaults to the default Warehouse defined against your operator code (Operator Maintenance). If this is not defined it uses the Default warehouse defined against the company (Company Maintenance). If no default warehouse is defined, then you must manually enter the required delivery warehouse. This ensures that the next purchase order number can be assigned when order numbering is defined By warehouse or By warehouse with prefix (Purchase Orders Setup).

If the option: Restrict order to single warehouse and use for delivery address (Purchase Orders Setup) is not selected and no default warehouse is defined against your operator code, then the warehouse defined against the first merchandise line on the order is used as the warehouse for the purchase order header.

Enter the delivery name and address to which the goods you are ordering must be delivered.

An additional hyperlink is available (Resolve GeoLocation from address) to resolve addresses using the long or short name.

Select this to use the Purchase Order Header program to indicate the delivery address for the order. You can enter/change the default delivery address defined for the Company (Company Maintenance - Address tab).

This option is not available when the option: Restrict order to single warehouse and use for delivery address is enabled, but the option: Allow maintenance of delivery address is not enabled (Purchase Orders Setup - Options tab).

	The Incoterms code indicates the portion of costs and risks agreed to by the parties in a contract of purchase or sale. For example, the Delivery term CIP (Carriage and Insurance Paid), indicates that the seller pays the cost of carriage and insurance necessary to bring the goods to a named destination (i.e. Shipping location).

This code is also used when processing a purchase order for a supplier in an EC Member State and ultimately for use on the Supplementary Declaration.

This field defaults to the delivery terms defined against the supplier. If the terms are not defined against the supplier, then the delivery terms defined against the company for Arrivals is used.

This displays the auto vouchering selection as defined against the supplier in the Supplier Maintenance program, and indicates if the supplier is using auto vouchering or not.

It can be:

This is only available for selection if auto vouchering is allowed to be over-ridden during purchase order processing (i.e. if a supplier has selected Yes for auto vouchering).

The minimum purchase order mass value only applies to stocked lines and relates to the value held against the Mass per stocking unit field for the item (Stock Code Maintenance).

The minimum purchase order volume value only applies to stocked lines and relates to the value held against the Volume per stocking unit field for the item (Stock Code Maintenance).

You cannot change completed lines irrespective of your selection at the Allow maintenance of completed purchase orders option (Purchase Orders Setup). You can, however, cancel the line.

Select this to cancel the currently highlighted line or to set the currently highlighted order line to complete.

You cannot set a partially receipted line to Complete, if the activity: P/O Complete partially received lines is denied against you operator code (Operator Maintenance - Security tab).

You cannot cancel a partially receipted purchase order line if the activity: PO Cancel partially received lines (Operator Maintenance - Security) is denied against your operator code.

If you set the Preference: Order maintenance default cancel mode to Ask, then a message is displayed enabling you to either cancel the line or to mark it as complete (see Preferences).

When maintaining a purchase order, you cannot cancel an order line linked to an asset capex requisition line. You need to unlink the line using the Asset Capex Items program before the order line can be cancelled.

If the order was created from a requisition and no receipts were processed and requisition budgets are required, then the requisition line is set to a status of Approved and the link to the purchase order is cleared for the line.

Select this to save the details for the line entered.

If you entered a job number against the line and the item on the purchase order line is not a component on the job, then you are prompted to add the item to the job as a component.

If you select Yes, then the Material Allocations program is loaded enabling you to add the item as a component to the job.

If you select No, then you will have to add the item to the job as a component when you receipt the purchase order.

The line for a Kit type parent item cannot be saved if:

The message: There is a reserved quantity against the allocation which will need to be adjusted manually is displayed when Reserve stock for allocations (WIP Setup) is enabled and you linked the purchase order line to a job which already has a quantity reserved for the stock item. See WIP Reservations Review.

If the purchase order was created from the Back Order Review program, then comments attached to the sales order line are automatically copied to the purchase order line if you selected the option: Copy attached comment lines to purchase order (Back Order Review - Options).

Enter a valid warehouse code which will be used to increase the quantity on order for the stock code entered.

This defaults to the default warehouse defined against your operator code (Operator Maintenance - Defaults tab).

You cannot access the Warehouse field if you selected the setup option: Restrict order to single warehouse and use for delivery address (Purchase Orders Setup - Options tab). If this option is selected and no default warehouse is defined against your operator code, then you use the Delivery warehouse field in the Purchase Order Header pane to define the single warehouse to use for the order.

Enter the stock code of the item being ordered. The quantity allocated field in the warehouse file is updated as each order line is entered.

By default, you enter the SYSPRO stock code in this field. You can, however, use the Field Selector to enter a stock code linked to a SYSPRO stock code in this field (see Stock Code Interchange).

Items with a part category of Planning bill or Notional part (Stock Code Maintenance) cannot be selected.

Enter the quantity of the stock item to be ordered.

This indicates the unit of measure applicable to the quantity ordered.

You can only access this field if you selected the option: Use alternate unit of measure for order quantity (Purchase Orders Setup - General tab).

Once the order line is saved, you cannot change the order unit of measure for a stocked item.

This field is disabled when Unit quantity processing is selected against the stock code (Stock Code Maintenance).

Indicate the job number that you want to associate with this purchase order line.

	You cannot link a purchase order line to a job if the purchase order line stock code and the job's parent stock code are the same item. For example, if you have a job for parent stock code B100 and you have a purchase order line for stock code B100, then you cannot link that purchase order line to that job.

The job is validated when the Work in Progress module is installed. This number becomes the default job number when performing a purchase order receipt using the Purchase Order Receipts program.

This field is disabled when maintaining a purchase order created from an asset capex.

This indicates the latest due date of the line.

This usually defaults to the date on the Purchase Order Header. You can use the current system date plus the lead time for the stock code entered for stocked lines by enabling the preference: Calculate due date based on lead time.

You typically maintain this date when maintaining an order.

A warning is displayed if you enter a date which is defined as a non-working day on the company calendar.

When you create a purchase order from the Purchase Order Review program, the due date is calculated by adding the Dock to stock days defined against each stock item (Stock Code Maintenance), and the days entered against the option: Number of days after stock arrives that it can be used (Requirements Planning Setup - General 1 tab). The result of this calculation is used to age the due date according to the date on which the item is required (i.e. the demand date). If the calculated due date is prior to the date on which the MRP calculation was run, then the due date is taken as the day before the MRP calculation run date. The due date for subcontract items is calculated in the same way, but dock to stock days are excluded.

Indicate whether MRP can reschedule the due date of the order.

When a Requirements Calculation is performed (Requirements Calculation), and this option is enabled, you can change the due date of the order to fall in line with the production schedule.

Indicate the tax code that you want to assign to the order line.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

The GST code field is displayed only if your nationality code is set to CAN and you indicated that Canadian GST is required (Tax Options - General tab). You use this field to indicate the GST code that you want to assign to the line.

The tax code defaults to the Default tax code defined against your preferences (see Preferences).

Indicate the pricing method to be applied to the order line.

This field defaults to the method you selected against the setup option: Default pricing method for purchase order entry (Purchase Orders Setup - General tab).

As the Costing method is not saved against the Purchase order, the costing method defaults to Manual when you maintain a purchase order after saving it.

If you selected the pricing method setup option: Current inventory cost price (Purchase Orders Setup - General tab), then this defaults to Manual if any of the following is applicable: Activity Based Costing is required (Bill of Materials Setup - AB Costing tab) and the option: Activity based costing required is selected against the stock item (Stock Code Maintenance). The order is for a foreign currency supplier. FIFO or LIFO costing is implemented (Inventory Setup - General tab or Browse on Warehouses if costing is per warehouse). When the purchase order is created from a Blanket Purchase Order, then the Costing method can only Manual.

The following pricing methods can be selected:

Select this to use the Browse on Contract Prices program to select the price to use tor this order line.

If you want the Browse on Contract Prices program to automatically be displayed when a purchase order contract exists for the supplier, you need to define the following:

Enter a price for the order line if you selected the pricing method Manual (Purchase Orders Setup - General tab).

For manual pricing, the price of stock items must be entered for each line.

This field is disabled for a Purchase order created from a Blanket Purchase order. The price from the contract is used.

Note that this field is not set to zero when the Costing method is changed to Manual from another costing method. The price from the previous costing method is retained and you need to enter the required price.

If you want the Browse on Contract Prices program to automatically be displayed when a purchase order contract exists for the supplier, you need to define the following:

The pricing factor is only enabled when you enter a Price uom that does not exist on the pricing table. You can then enter your own factor.

Enter code of the non-stocked item you are ordering.

The non-stocked code must conform to the key type defined for Stock codes in the Set Key Information program. For example, if the Stock code key type is set to Numeric then the non-stocked code must be numeric.

Indicate the job number that you want to associate with this purchase order line.

If the Work in Progress module is installed, then the job is validated. This number will become the default job number when performing a purchase order receipt using the Purchase Order Receipts program.

Indicate the subcontract operation attached to the job.

You can only access this field if a valid job number is specified at the Job field. The price held against the subcontract operation is used as the price for the line, unless you have entered a price manually. A warning message is displayed if the supplier assigned to the subcontract operation differs from the supplier for whom the purchase order is being raised. A warning message is displayed if the non-stocked code entered for the order line is different from the non-stocked code defined for the subcontract operation. You can optionally update the purchase order line with details from the subcontract operation (i.e. Stock code, price, quantity, unit of measure). If you do not specify a non-stocked code for the order line, but instead enter a job number, the details from the subcontract operation are used automatically.

Select this to allow MRP to reschedule the due date of the order.

This enables you to change the due date of the order to fall in line with the production schedule when a Requirements Calculation is performed ( see Requirements Calculation).

Select this to receive the non-stocked order line into inspection and perform two-tier receipting of the item using the Purchase Order Receipts program.

Once the items are in inspection, you can use the Purchase Order Inspection program to count the non-stocked quantity, scrap quantities, reject quantities, return quantities, and receive the non-stocked item into stock.

Any linked sales orders or jobs are updated and the ledger codes entered against the purchase order line are used for distribution.

Indicate the ledger code that must be debited when processing a purchase order receipt. This ledger code can be printed on purchase orders documents, if required.

If you selected the Preference: Allow blank ledger code for non-stocked (see Preferences), then you do not have to enter a ledger code for a non-stocked item. If you did not select this preference, then you will need to enter a valid General Ledger code before you can save the order line.

If you are purchasing an inventory item, then you should enter the Non-stocked G/L control account (General Ledger Integration - Inventory tab). If you are purchasing some other kind of asset (or incurring an expense) you can enter the applicable account on the order.

Your entry at this field is validated only if you indicated that Inventory is integrated to General Ledger in detail or summary (General Ledger Integration - General Ledger tab). In addition, you cannot access this field if an entry is made at the Job field. Posting to General Ledger occurs as follows: If no job number is specified then the debit entry is posted to this account. If a job number is entered then the debit entry is posted to the Work in progress control account or the account held against the job. The credit entry is posted to the Non-stocked G/L control account or the GRN suspense G/L control account (General Ledger Integration - inventory tab) if the GRN suspense system is installed.

Select this to use the GL Commitment Status Query program to view the current available budget for the selected ledger code.

This function is only enabled if the setup option: Commitment Accounting Required is selected (General Ledger Setup - Commitments tab).

This defaults to the code you entered at the Default product class for non-stocked lines field (see Preferences), but can be changed. In addition, a valid product class must be entered if you selected the preference: Validate product class for non-stocked lines.

Indicate the tax code that you want to assign to the order line.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

The GST code field is displayed only if your nationality code is set to CAN and you indicated that Canadian GST is required (Tax Options - General tab). You use this field to indicate the GST code that you want to assign to the line.

The tax code defaults to the Default tax code defined against your preferences (see Preferences).

This field is disabled for a Purchase order created from a Blanket Purchase order. The price from the contract is used.

Indicate the tax code you want to assign to the freight line. This field is only enabled if you selected Yes at the Taxable field above.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

The GST code field is displayed only if your nationality code is set to CAN and you indicated that Canadian GST is required (Tax Options - General tab). You use this field to indicate the GST code that you want to assign to the freight line.

The tax code defaults to the Default tax code defined against your preferences (see Preferences).

Enter a description for the miscellaneous charge.

If standard comments have been created using the Browse on Standard Comments program, then you can enter the comment code.

Indicate the tax code you want to assign to the miscellaneous charge line. This is only enabled if you enabled the Taxable field.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

The GST code field is displayed only if your nationality code is set to CAN and you indicated that Canadian GST is required (Tax Options - General tab). You use this field to indicate the GST code that you want to assign to the miscellaneous charge.

The tax code defaults to the Default tax code defined against your preferences (see Preferences).

Select this to enter a standard comment(s).

Standard comments are maintained using the Browse on Standard Comments program.

Purchase order Supplier comments are maintained using the Browse on Supplier Comments program.

Purchase order Stock code comments are maintained using the Browse on Stock Code Comments program.

Select this to attach purchase order text which is defined against a stock code to the order line.

This text is added and maintained using the Notes option of the Inventory Query program.

	If you selected the setup option:Insert purchase order additional text automatically (Purchase Orders Setup - Options tab) then any Stock P/order text held against the stock code is inserted automatically as comments against the order.

Select this to attach dangerous goods text which is defined against a stock code to the order line.

This text is added and maintained using the Notes function of the Inventory Query program.

	If you selected the setup option: Insert dangerous goods text automatically (Purchase Orders Setup - Options tab) then any Dangerous goods notations held against the stock code are inserted automatically as comments against the order.

Select this to use the Text Editor program to enter free format tracking notes. These notes can be attached to a specific order line or to the entire order.

Unlike other comments, tracking notes can be included or excluded when querying purchase orders using the Purchase Order Query program or when printing purchase order documentation using the Purchase Order Print program.

If the order is an EDI order, or if Commitment Accounting is required (General Ledger Setup - Commitments tab), then you cannot change the tracking notes to cause extra lines to be inserted. In this case, you need to add the additional text as a new comment.

Indicate the new order number that must be created.

You cannot enter an order number when the purchase order numbering method is defined at company or warehouse level (Purchase Orders Setup - Numbering tab).

Indicate the new supplier for the order.

The new supplier cannot be on hold and cannot be the same as the existing supplier.

In addition, the currency code of the new supplier must be valid and the same as that held against the original supplier.

Leave this field blank if you want to create a copy of the order for the same supplier.

You cannot access this field if you are denied access to the activity P/O Copy - change codes activity (Operator Maintenance - Security).

This indicates the order entry date for the new purchase order. It defaults to the current system date, but can be changed.

This can be printed on the purchase order and used for selection purposes within the Purchase Orders by Order Number report.

Indicate the purchase order header due date for the new purchase order you are creating.

The due date defaults to the current system date, but can be changed.

Indicate the new warehouse for the order.

This new warehouse must exist and the items on the original purchase order must be stocked in the warehouse.

The new warehouse cannot be the same as the existing warehouse for the order when the option: Restrict order to single warehouse and use for delivery address (Purchase Orders Setup - Options tab) is enabled. The warehouse against the order and the order lines is updated with the new warehouse. Only the order lines are updated when the Restrict order to single warehouse and use for delivery address option is not enabled.

You cannot enter a new warehouse if the activity P/O Copy - change codes is denied against your operator code (Operator Maintenance - Security).

Indicate the line due date for the new order.

This only applies to stocked items. In addition, the lead time must defined against the stock item(s) (Stock Code Maintenance).

If you select this option, then the number of lead time days is added to today's date to determine the order line due date for the item on the new purchase order.

Select this to copy tracking note attached to the original order to the new order.

Select this to create the new (copied) purchase order at the exchange rate currently defined in the currency table (Currencies).

if you do not select this option, then the exchange rate on the original order is used to create the new (copied) purchase order.

The exchange rates used are displayed in the Exchange rate detail section of the Purchase Order Header pane.

This applies when you copy a purchase order to a different warehouse.

Select this to copy the order and create the new purchase order according to your selections.

This happens when you get a record locked message. To reset the status you need to maintain the order.

You can only reset the status if the activity: S/O and P/O Reset order status from 0 is allowed against your operator code (Operator Maintenance - Security tab).

When you maintain an order and do not print it, its status is set to "1" if the option: Set order status to 'ready to print' after maintenance is selected (Purchase Orders Setup - Options tab). However, if you maintain an order to cancel it, the order status is set to 'Cancelled', irrespective of your selection at this setup option.

The Purchase Order Purge moves completed orders from status 4 to status 9. The order complete date is set on a purchase order by the Purchase Order Purge program when all purchase order lines have been receipted.

If the option: Allow maintenance of completed purchase orders (Purchase Orders Setup - General tab) is selected, then the completed order remains in a status of 4, otherwise it is moved to a status of 9.

If you selected the setup option: Allow maintenance of completed purchase orders (Purchase Orders Setup - General tab), then orders which were completed and are in a status of 4, remain in a status of 4 until the number of days to retain completed purchase orders (Purchase Orders Setup - History tab) is exceeded. At that point, the orders are purged when the Purge function of the Purchase Order Purge program is run, without being moved to a status of 9. The reason that these orders remain in a status of 4 is that they can be maintained and are therefore regarded as active.

An order that contains only freight lines is set to complete once it is printed, providing the option Print detail freight line (Purchase Order Document Format - Preferences), is selected.

Select this to view completed purchase order line items in the listview when maintaining a purchase order.

It is possible to partially receive a line and to select Yes at the prompt: "Is this line complete now."

	To display completed lines where the quantity outstanding is zero, you need to select the preference: Include lines if zero qty outstanding and the preference: Include completed lines.

Select this to display purchase order line items with a zero quantity outstanding in the listview when maintaining a purchase order.

It is possible to have a purchase order line where the received quantity is equal to the ordered quantity, but the line is not actually marked as complete.

Select this to indicate that the exchange rate currently defined against the currency is used (Currencies) as the fixed rate when entering orders for foreign currency suppliers.

Indicate the default delivery address to be used for all purchase orders.

Alternate delivery addresses are defined using the Browse on Alternate Delivery Addresses program.

Indicate the default for the number of days between the system date on which the order was entered and the memo date.

The memo date can be set to a few days before the order due date and, when running the Purchase Orders by Order Number report, you will be able to check all the orders which are coming in on a specific date.

Enter a single character memo code that is used as the default when creating a purchase order. It can be printed on the purchase order and used for selection purposes within the Purchase Orders by Order Number report.

In addition, if you enter a value at the Default days until memo due field, then when you create a purchase order using the default memo code, SYSPRO automatically calculates the memo date.

For example: For Default memo code A you enter 10 at the Default days until memo due field. When you create a new purchase order using the default memo code, SYSPRO calculates the memo date by adding 10 days to the system date.

If you do not select this preference, then you have to enter a valid General Ledger code for non-stocked items before you can save the order line.

Select this to display pricing contracts for this supplier/stock code combination once an order quantity has been entered.

This is displayed automatically if you indicated that the Default pricing method for purchase order entry is Purchase price (Purchase Orders Setup - Purchase Order Setup). If the purchase price is not defined as the default pricing method for purchase order entry, then pricing contracts can be displayed by selecting the Supplier price option at the Method field.

Select this to automatically calculate the Current due date (i.e. line due date) of a stocked line by adding the lead time defined against the stock item (Stock Code Maintenance) and adding it to the current company date.

Account is taken of non-working days as defined against the company calendar when the lead time is calculated. If the calculated date is a non-working day, then the current due date is set to the first working day following the calculated date.

Select this to default to using the last stock item entered while capturing an order for a specific line type.

This default applies until you change the line type or enter a different stock item.

This applies only to stocked items.

This preference does not apply when creating purchase orders from requisitions (Requisition Create Purchase Orders).

Select this to save these settings against your operator code.

If you do not save the preferences, then your selections remain in effect only for the current run of the program.

Select this without first selecting the Save function to keep your selections in effect only for the current run of the program.