You use this program to print purchase order documents in batch mode. Ensure that you have configured the necessary document formats using the Purchase Order Document Format program.
| Field | Description |
|---|---|
| Print/Send |
This generates the purchase order documents according to your selections. If you have not enabled Windows printing and you selected to preview documents before printing them (see SYSPRO Printing) then you can select the E-mail function from the Preview screen. The E-mail address defined against the supplier (Supplier Maintenance) is automatically used as the default address, but this can be changed using the Send Email program. |
| Alignment | This prints the relevant document using test characters to verify that your stationery is correctly aligned in your printer. This typically applies to pre-printed continuous stationery. |
| Save Form Values | This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode. |
| Field | Description | ||||
|---|---|---|---|---|---|
| Documents | |||||
| Document type |
Ensure that the correct purchase orders are selected for processing. For example: If you want to use a foreign currency document for foreign currency purchase orders, then select Foreign here and Import purchase order at the Purchase order type selection field.
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| Format | This indicates the format code of the purchase order
format you want to print. Select Define Format to use the Purchase Order Document Format program to configure the layout of your purchase order document format. |
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| Format description | This indicates the description for the format code selected | ||||
| Print translated text | If you enabled the Multi-language for document printing option (System Setup) then you can indicate whether to print the stock description, long description and notes in the required language (see Multi-language capability). | ||||
| Print and fax | |||||
| Include purchase orders to be faxed | This enables you to fax purchase order documents to
suppliers whose purchase order transmission method is defined
as Fax (Supplier Maintenance) and a
valid fax number has been assigned to them. Uncheck this option to only print purchase order documents for suppliers whose purchase order transmission method is set to Print.
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| Print document |
This prints purchase order documents matching your selection criteria. |
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| Fax document |
If you select to include orders to be faxed, then this faxes purchase order documents to suppliers whose purchase order transmission method is defined as Fax. |
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| Options | |||||
| Reprint | This reprints order documents. See Coding considerations. | ||||
| Exclude complete lines |
If you selected to reprint purchase orders, then this only prints purchase order lines that have a quantity outstanding (i.e. incomplete lines) on purchase order documents that are reprinted. If you deselect this option then, when you reprint purchase order documents, all purchase order lines (i.e. complete and incomplete lines) are printed on the document. Completed purchase order lines are only printed when the purchase order is in a status of 4. This defaults to your selection at the Reprint completed lines option against the print option preferences of the document format (Purchase Order Document Format). |
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| Print tracking notes |
This prints the tracking notes you entered against the purchase order (using the Purchase Order Entry program) on the purchase order documents. If you selected the Print tracking notes preference (Purchase Order Document Format) then this option is selected by default, but can be deselected here before printing the purchase order documents. |
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| Purchase order type options | |||||
| Local purchase order | This prints local purchase orders. | ||||
| Import purchase order |
This prints foreign currency purchase orders. Select this option if you selected Foreign at the Document type option. |
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| Other purchase order | |||||
| Foreign price options | |||||
| Convert at current exchange rate |
This converts foreign prices for merchandise lines according to the rate that is currently defined in your company currency exchange rate table (Browse on Currencies). If you do not select this option, then foreign prices are converted at the exchange rate used at the time the order was captured (this does not apply to freight and miscellaneous charges).
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| Order due dates | |||||
| Order due date selection | Indicate a selective range of order due dates for which order documents must be produced. | ||||
| Warehouses | |||||
| Warehouse selection |
Indicate a selective range of warehouses for which order documents must be produced.
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| Buyers | |||||
| Buyer selection | Indicate a selective range of buyers for whom order documents must be produced. | ||||
| Suppliers | |||||
| Supplier selection | Indicate a selective range of suppliers for whom order documents must be produced. | ||||
| Purchase orders | |||||
| Purchase order selection | Indicate a selective range of purchase orders you want to print. | ||||
| After processing completed | These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design). | ||||
![[Note]](images/note.png)
The results of the processing function you selected are displayed in this pane once processing is complete (unless you enabled the option to close the application from the After processing completed section). You use this section to print or email this information.
| Column | Description |
|---|---|
| Documents printed | The total number of documents printed. |
| Hash total quantity | The total quantity of stocked and non-stocked items on the order(s). |
| Merchandise value | The total value of stocked and non-stocked lines, excluding tax. |
| Line discount value | The total of all line discount values for the documents printed. |
| Order discount value | The total of all order discount values for the documents printed. |
| Freight value | The total of all freight charges for the documents printed. |
| Miscellaneous value | The total of all miscellaneous charges for the documents printed. |
| Tax value | The total of all tax values for the documents printed. |
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Completed (receipted) purchase order lines are only included when reprinting a purchase order when the option Reprint completed lines is enabled against the document format (Purchase Order Document Format).
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the Electronic Signatures program.
| eSignature Transaction | Description |
|---|---|
| PO Batch print purchase order |
Controls access to the printing and reprinting of purchase orders in the Purchase Order Print program, and is executed at the beginning of the program as a once off. When Denied, access to the Purchase Order Print program is disabled. Online printing of purchase orders is not affected. |
| PO Batch print purchase order details |
Controls access to the printing and reprinting of purchase orders in the Purchase Order Print program, and is executed for each purchase order printed. This has the potential to slow down the batch printing process when multiple purchase orders are printed. Online printing of purchase orders is not affected. |
Operator access to the following activities within this program can be restricted. You configure this using the Operator Maintenance program.
| Activity | Description |
|---|---|
| PO Print purchase order | Controls whether an operator can print a purchase order using the Purchase Order Entry or Purchase Order Print programs. |