Build Purchase Orders

Purchase Orders > Blanket Purchase Orders > Build Purchase Orders

Build Purchase Orders

You use this program to create purchase order details for the selected contract.

Toolbar and menu

Field	Description
Start Review	Select this to validate the contract and display the contract lines in the Blanket Purchase Order Release listview. Lines on which errors are detected are marked as Excluded.
Change Criteria	Select this to indicate a different set of criteria according to which you want to build purchase orders.

Field

Description

Start Review

Select this to validate the contract and display the contract lines in the Blanket Purchase Order Release listview.

Lines on which errors are detected are marked as Excluded.

Change Criteria

Select this to indicate a different set of criteria according to which you want to build purchase orders.

Create Purchase Orders Review Criteria

Field	Description
Contract details
Contract	Indicate the contract from which you want to create a purchase order. When you tab off the contract number, the contract details defined using the Contract Maintenance program are displayed.
Contract type	This indicates the type of contract. For a Call off - single Blanket Purchase Order contract, lines for each release date are added to an existing purchase order if one exists. Otherwise a new purchase order is created with lines for each release date. For a Call off - multiple Blanket Purchase Ordercontract, new purchase orders are created for each release date. For a Monitoring Blanket Purchase Ordercontract, a single order is created for the release date as long as it falls within the contract. For a Standing Blanket Purchase Ordercontract, if there is no delivery schedule then a single order is created for the release date as long as it falls within the contract. If there is a delivery schedule then new purchase orders are created for each release date.
Supplier	This is the supplier defined against the contract.
Supplier name	This is the name of the supplier defined against the contract.
Start date	This is the start date defined for the contact.
End date	This is the end date defined against the contact.
Warehouse	This is the warehouse for the stock items defined in the contract.
Required date	This defaults to the current date, but can be changed to the required release date.
Schedule	If the contract has a schedule, then you can use this to select a date from the schedule. The date selected is checked to ensure that there is at least one valid schedule date between today and the date selected.

Blanket Purchase Order Release

The Start Review function validates the contract and displays this listview showing the selected contract lines according to the options entered. Complete blanket purchase order lines are not displayed in the list view.

Field	Description
Include All	Select this to include all the lines from the proposed purchase order.
Exclude All	Select this to exclude all the lines from the proposed purchase order. This removes all ticks in the Select column enabling you to re-select only the lines you want to include.
Start Create	Select this to build the purchase orders required. Once the purchase orders are created, the Creation of Purchase Orders screen displays the contract and newly created or updated purchase order numbers. If you did not select the setup option: Retain order when created without lines (Purchase Orders Setup - General tab), then purchase orders containing only header information but no detail lines are not created.
Select	You use this check box to indicate the lines to include or exclude on the proposed purchase order. No purchase order is created for Excluded lines.
Quantity	Indicate the quantity to order. This is the only field in the listview that you can change.

Notes and warnings

Prerequisites

Typically, before using this program you would have used the Blanket Purchase Order Release program to validate and select the contracts for which the blanket purchase orders must be created.

Create purchase orders from a single contract

From the Build Purchase Orders program, enter the contract number for which you want to create purchase orders.
Enter the required date or, if the contract has a schedule, you can use the Schedule function to select a date.
Optionally select the Review Proposed Order function to include or exclude lines from the order or to change the quantities to be ordered.

Select the Start Create function to create the purchase orders according to your selections.
If you did not select the Review Proposed Order function, then you select the Start Processing function to create the purchase orders.