If you enabled Windows printing and you selected to Preview documents before printing them (see SYSPRO Printing), then you can select the E-mail function from the Print preview screen. The E-mail address defined against the supplier (Supplier Maintenance) is automatically used as the default address, but this can be changed using the Send Email program.

Indicate the document format to use to print the purchase order document.

Purchase order document formats are maintained using the Purchase Order Document Format program.

This defaults to the Delivery warehouse defined against the Contract Header.

The warehouse code is used to increase the quantity on order for the stock code entered after a purchase order is generated from the contract.

Enter the stock code of a stock item.

See also Stock Code Interchange.

You cannot add a stocked line for a stock code/warehouse combination that already exists in another contract, even when the line has been cancelled. When you save the contract details, an error icon is placed against the line and the error message is displayed: Cannot place an order for this stock code and warehouse as a contract already exists for it.

If the contract Supplier differs to the supplier held against the Stock code (Stock Code Maintenance), then the following warning is displayed: Contract supplier and the supplier held against the stock code differ. You can, however continue entering the stock code line.

Items with a part category of Planning bill or Notional part (Stock Code Maintenance) cannot be entered.

Enter the total quantity to be supplied against the contract.

This field is entered when the contract is created and is only applicable to the Stocked and Non-stocked item lines on the contract.

Purchase Orders are scheduled according to the terms of the contract, which when totaled per item line, equal the total quantity.

	The quantity allocated field in the Warehouse file for stocked items is only updated when the purchase order is released.

This defaults to the unit of measure in which the stock item is held on file (Stock Code Maintenance).

The Alternate unit of measure is available, provided an alternate unit of measure is defined against the stock item (Stock Code Maintenance).

This field is only applicable to Stocked and Non-stocked item lines.

Indicate the minimum quantity to supply against each purchase order for this line item. By default, purchase orders created from the contract use this quantity as the delivery quantity.

Purchase Orders are scheduled according to the terms of the contract; the calculated order quantity can be equal to or greater than the Minimum order quantity.

The Minimum order quantity is entered when the contract is created and is only applicable to the Stocked and Non-stocked item lines on the contract.

This indicates the supplier catalogue number (as defined within the Browse on Supplier Stock Code Cross Ref program).

When a valid supplier/stock code combination is entered, this field defaults to the applicable catalogue number, which can be overridden if required.

This applies if you selected the setup option: Supplier/stock code interchange system required (Inventory Setup - Options tab).

Indicate the contract item line price to use when raising purchase orders.

When the contract is created, the price must be entered for each Stocked and Non-stocked item line.

It is possible to create zero priced Freight and Miscellaneous lines, but a warning is displayed before the line is saved. This is to remind you to add in the costs before releasing purchase orders.

The Unit price displayed when viewing the contract reflects the unit price entered when creating the contract line item.

This indicates the unit purchase price unit of measure.

The pricing unit of measure is used when purchase orders are raised and manual pricing is used as per the setup option. (Purchase Orders Setup - General tab).

This field is only applicable to Stocked and Non-stocked items.

You use the Purchasing Price Unit of Measure Maintenance program to maintain the units of measure for the contract, order and purchase price.

When adding a contract line item, if the price unit of measure does not match either the stocking, alternate, or other unit of measures (as defined against the stock code) then this table is scanned for a match. If a match is not found in this table, you must manually enter a conversion factor.

The price Uom displayed when viewing the contract, reflects the price uom entered when adding the contract line item.

The discount value can only be altered, by changing the discount percentage or discount value per item.

This is calculated by the system for Stocked and Non-stocked item lines.

This changes when the quantity, price, discount or unit of measure factors change.

Calculation:

Total contract quantity * Price - Less Discount (* or /) Unit of Measure Factor

This is available for both Stocked and Non-stocked item lines, when maintaining contracts.

Select this to indicate whether MRP can reschedule the due date of the purchase order. When a Requirements Calculation is performed and this option is enabled, you can change the due date of the order to fall in line with the production schedule.

	The Requirements Calculation program ignores Call-off single type blanket purchase orders that are configured as a Fixed contract. This is because the program assumes that the contract cannot be changed and, therefore, the purchase order receipt cannot be re-scheduled. Refer to Purchase Order file for additional information.

This indicates whether the contract item line is taxable or not. This applies when the Tax status on the Contract Header is Taxable.

If the header was defined as ‘Taxable’, the Taxable check box for all the line items will default as selected.

Deselect the check box for any item lines that are exempt from tax.

Enter a tax code to assign to the contract item line, to be used when the purchase order is raised.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

This applies if the Taxable check box is enabled.

The tax code displayed defaults to the applicable code assigned to the stock code (Stock Code Maintenance), and can be overridden if required.

You use this to select a supplier contract price for Stocked item lines on a contract.

You use the Supplier Contract Pricing Maintenance program to create and change contract prices for selected suppliers.

Select this to manually convert a unit of measure, which is not held on file to one which is held on file.

This applies to Stocked and Non-stocked item lines and is only enabled when an invalid price unit of measure is entered. The warning message 'You have entered an invalid price unit of measure. Do you wish to enter a specific price conversion factor? is displayed and you can then enter and maintain a conversion factor.

This indicates the remaining quantity on the contract and is calculated as:

Total contract quantity less total ordered quantity, where the total ordered quantity is the quantity for which purchase orders have been created.

This indicates the outstanding quantity against the blanket purchase order.

This is calculated as: Total contract quantity less Quantity received.

Select this to set the currently highlighted contract line to complete.

A BPO contract line is automatically set to complete by the Blanket Purchase Order Purge program when the total contract quantity has been both ordered and received.

Indicate the ledger code that must be debited when processing a purchase order receipt, for the non-stocked item. This ledger code can be printed on any purchase order document, if required.

Posting to General Ledger occurs as follows:

	Your entry at the Ledger code field is validated only if you indicated that Inventory is integrated to General Ledger in detail or summary (General Ledger Integration - General Ledger tab).

Enter the product class to use for the non-stocked item. This field is mandatory.

Product classes are an integral part of the SYSPRO system as they are linked to Stocked and Non-stocked item lines. This code indicates matching between different merchandise items, by grouping the same types into one class.

Before selecting or maintaining product classes, you must indicate the branch against which the product classes are required.

The product class is assigned to each Stocked item when a stock code is created (Stock Code Maintenance). The product class is therefore not requested when creating contract lines for stocked items. Product classes are also not applicable to any Freight, Miscellaneous or Comment line types.

This option is available for Non-stocked item lines, when maintaining contracts.

Select this if you want to receive the non-stocked order line into inspection and perform two-tier receipting of the item using the Purchase Order Receipts and Purchase Order Inspection programs.

Once in inspection, you can count the non-stocked quantity, scrap quantities, reject quantities, return quantities, and receive the non-stocked item into stock. Any linked sales orders or jobs are updated and the ledger codes entered against the purchase order line are used for distribution.

Indicate whether the freight line is taxable or not.

This this field is selected by default.

Deselect the check box if the freight amount is exempt from tax.

Enter a tax code that you want to assign to the freight amount when the purchase order is raised.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

This only applies when the Taxable field is selected.

Enter the description of the miscellaneous charge.

If you created standard comments using the Browse on Standard Comments program, then you can enter the comment code and the appropriate description is displayed.

Indicate whether the miscellaneous charge line is taxable or not.

This this field is selected by default.

Deselect the check box if the miscellaneous charge amount is exempt from tax.

Enter a tax code that you want to assign to the miscellaneous charge amount when the purchase order is raised.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

This only applies when the Taxable field is selected.