Maintain Intrastat Dispatches

Toolbar and menu

Field

Description

File

Start At

These options are displayed when you select the Start At option from the File menu:

Field	Description
Nationality	Enter the nationality code to which you want to navigate in the listview.
Customer vat registration number	Enter the customers tax registration number to which you want to navigate in the listview.
Trn year	Enter the transaction year to which you want to navigate in the listview.
OK	Select this to navigate to the entry corresponding to the fields you indicated.
Cancel	Select this to return to the listview without navigating to a different entry.

Edit

Change

Select this to maintain the entry currently highlighted in the listview.

Listview columns

The information displayed in the listview includes the EC information entered against the Sales Order Header (Sales Order Header Maintenance) when processing a sale to an EC customer (excluding local transactions).

Column	Description
Nationality	Indicates the nationality code entered when the EC information was captured for the sales order.
Customer VAT registration number	Indicates the customer's VAT registration number as defined against the order (Sales Order Header Maintenance) for the transaction.
Trn year	Indicates the year in which the transaction took place.
Inv register	indicates the number of the invoice register created when the sale was invoiced.
Summ line	indicates the line number of the transaction from the transaction summary file.
Inv reg line	Indicates the entry number of the transaction within the Invoice register.
Customer	Indicates the code of the customer who was invoiced.
Customer invoice	Indicates the invoice number for the transaction.
Tariff code	indicates the tariff code used to determine the tax rate used for the item(s) sold.
Process	indicates the numeric code denoting the process used. This field is for documentary purposes and is printed on the Sales Tax for EU report.
Sales value	Indicates the sales value of the transaction.
Net mass	Indicates the total mass for the transaction, calculated by multiplying the quantity invoiced by the unit mass.
Supp unit	Indicates whether supplementary units are required for the tariff code. A number of tariff codes require the declaration of a supplementary unit, for example the number of pieces, litres or cubic metres. Generally, a supplementary unit is required when it is a more appropriate measure of particular goods than the net mass and allows a greater degree of comparison and analysis.
Mode of transport	Indicates the numeric code denoting the mode of transport used to deliver the goods when the EC information was captured for the sales order.
Delivery terms	Indicates the delivery terms entered when the EC information was captured for the sales order.
Nature of transaction	Indicates the Intrastat nature of transaction code entered when the EC information was captured for the sales order.
Trn date	Indicates the date on which the transaction was processed.
Trn month	Indicates the month in which the transaction was processed
Sales order	Indicates the sales order for which the invoice was generated.
Currency	Indicates the currency in which the transaction was processed.
Country of origin	Indicates the nationality code of the country from which the goods originated.
Shipping location	Indicates the shipping location entered when the EC information was captured for the sales order.

SA Intrastat Transaction Maintenance

You use this screen to make corrections to the Intrastat information captured when processing a sales order (see Sales Order Entry).

Field	Description
Group box	The values for the following fields are displayed for information purposes:
Nationality	This indicates the nationality code entered when the EC information was captured for the sales order.
Customer VAT registration number	This indicates the customer's VAT registration number as defined against the order (Sales Order Header Maintenance).
Transaction year	This indicates the year in which the transaction took place.
Invoice register	This indicates the number of the invoice register created when the sale was invoiced.
Summary line	This indicates the line number of the transaction from the transaction summary file.
Invoice register line	This indicates the entry number of the transaction within the Invoice register. You use the << and >> arrows to navigate to the line you want to maintain.
Process code	This indicates the process code entered when the EC information was captured.
Sales value	This indicates the transaction value for the quantity of goods sold. This value is calculated using the declaration exchange rate defined against the currency (Browse on Currencies - EC Rates) and differs from the normal exchange rate used for transactions.
Mass	This indicates the total mass for the transaction, calculated by multiplying the quantity invoiced by the unit mass.
Mode of transport	This indicates the mode of transport entered when the EC information was captured for the sales order.
Delivery terms	This indicates the delivery terms entered when the EC information was captured for the sales order.
Shipping location	This indicates the shipping location entered when the EC information was captured for the sales order.
Nature of transaction	This indicates the Intrastat nature of transaction code entered when the EC information was captured for the sales order.
Country of origin	This indicates the nationality code of the country from which the goods originated. This defaults to the Nationality code defined against the warehouse from which the goods were dispatched (see Browse on Warehouses). If this is not defined, then this field defaults to the Country of origin defined against the stock item (Stock Code Maintenance - Sales tab). Nationality codes are maintained using the Nationalities program.
Tariff code	Indicate the tariff code to use for the transaction.
Supplementary unit code	Indicate the supplementary unit code to use for the transaction.
Supplementary unit factor	Indicate the supplementary unit factor for the transaction. This factor is used to calculate the supplementary unit quantity.
Save	Select this to save the information you changed.

Notes and warnings

Restrictions and limits

You can only access the Maintain Intrastat Dispatches program if you enabled the EC VAT system required option (Tax Options).
Only invoiced sales are displayed in the listview.

Intrastat considerations

Delivery Terms and Shipping Location's can only be captured if:
- a valid Nationality code has been entered, and EC Vat is in force, or
- the option to Capture delivery terms for non EC members is enabled in the Admin Tax Options program.
The Delivery Terms and Shipping Location defaults defined in AP Supplier Maintenance and AR Customer Maintenance take precedence over those defined in the Admin Tax Options program.
To reflect the Delivery Terms and Shipping Location on sales order and purchase order documents, ensure that these fields are enabled in the document format setup programs (only available with Word and SRS document printing).
Delivery terms are maintained using the Browse on Intrastat Delivery Terms program.
Shipping locations are maintained using the Intrastat Shipping Location Maintenance program.
Nature of transaction codes are maintained using the Browse on Intrastat Transaction Nature program.