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At a Glance - Accounts Payable

You use this program to view the month-to-date totals of your Accounts Payable module for the current and previous two months, as well as posting information for the Accounts Payable module.

The Branch Information menu function enables you to view month-to-date totals of Accounts Payable information by branch.

Posting Information

Field Description
Posting period  
Current AP period The current financial period and year of your Accounts Payable module.
Current GL period The current financial period and year of your General Ledger module.
Next payment registers  
Registers previous year The next payment register number that will be allocated to payment transactions if you process them into the previous year.
Registers current year The next payment register number to be allocated to payment transactions processed for the current year.
Next expense journals  
Journal previous year The next journal number that will be allocated to expense transactions if you process them into the previous year.
Journal current year The next journal number to be allocated to expense transactions processed for the current year.

Month at a Glance

Field Description
Opening balance The opening balance for the Accounts Payable module as of the beginning of the month you selected to view. It is equal to the closing balance of the previous month.
MTD invoices The total value to date of invoices processed using the AP Invoice Posting and AP Permanent Entries Posting programs for the month you selected to view.
MTD debit notes The total value to date of debit memos processed using the AP Invoice Posting program for the month you selected to view.
MTD credit notes The total value to date of credit memos processed using the AP Invoice Posting program for the month you selected to view.
MTD adjustments The total value to date of adjustments processed using the AP Invoice Posting program for the month you selected to view. These include currency variances which occur when you change the exchange rate against a foreign currency invoice before applying the payment.
MTD disbursements The value to date of payments made to suppliers for the month you selected to view.
MTD revaluation The total difference in the value of foreign currency invoices which were revalued using the AP Exchange Rate Revaluation program for the month you selected to view.
MTD balance correction The total value of any balance corrections made by the system when you select the Balance function of the AP Period End program.
MTD tax relief The total value to date of postings made using the AP Tax Relief program and payments processed in the Execute AP Payment Run program for invoices against which tax relief was previously posted.
Closing balance The current Accounts Payable balance to date for the month you selected to view.

You can view the details of this total by printing the AP Trial Balance or the AP Aged Analysis for all suppliers for the relevant month. If the Current AP balance does not equal the total of either of these reports (for all suppliers), then you need to run the Balance function of the AP Period End program to enable the system to correct the discrepancy.

Additionally, if Accounts Payable is integrated to the General Ledger either in summary or detail (General Ledger Integration), and all entries are posted to the General Ledger (see AP Invoice GL Integration, AP Payments GL Integration and GL Journal Entry) then this total must equal the total of the Accounts Payable control account(s) in the General Ledger.

Notes and warnings

Access control

  • You can only access this program if the Access allowed option has been enabled for the APSP00 program within the Operator Group Maintenance program.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.