You use this program to post recurring entries that were created using the Browse on AP Permanent Entries program.
Each permanent entry that is processed creates an invoice against the supplier.
| Field | Description |
|---|---|
| Start Processing |
Extracts and process all permanent entries created for all suppliers for the period you selected. |
| Prints the information currently displayed in the Summary Report output pane. | |
| Save Form Values | This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode. |
| Change Period | If Accounts Payable is linked to General Ledger in
detail or summary, then you can change the posting period and
year to which you want to post entries. You can post transactions to the current, previous one or previous two months, providing the access status for the period is set to Open in all the applicable modules. |
| Field | Description |
|---|---|
| Posting information | |
| Last extracted date | The system date on which the permanent entries were last posted. |
| Current month | The current month of your Accounts Payable module. |
| Current year | The current year of your Accounts Payable module. |
| After processing completed | These options are displayed within programs that can be automated. They enable you to indicate the action you want to perform once processing is complete (see Automation Design). |
The results of the processing function you selected are displayed in this pane once processing is complete (unless you enabled the option to close the application from the After processing completed section). You use this section to print or email this information.
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You can only process permanent entries if you have enabled the Permanent entries required setup option (Accounts Payable Setup).
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Entries are not posted for suppliers who are on hold (Supplier Maintenance).
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Permanent entries cannot be posted into period 13, even if your number of accounting periods per year is set to 13 (Company Maintenance).
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Permanent entry invoices are created as a nine-character invoice number. The first seven characters refer to the invoice number and the last two characters refer to a number starting with 00 and incremented each time the invoice is posted.
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The entry is not posted if an identical invoice number already exists on the suppliers account, regardless of whether that invoice was processed using the AP Permanent Entries Posting or AP Invoice Posting program.
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If a ledger account used in this program requires GL analysis (General Ledger Codes or GL Structure Definition) then the GL Analysis program is displayed when you post the transaction, enabling you to enter the analysis details (see General Ledger Integration). GL analysis entries are always distributed in the local currency, regardless of the currency in which the original transaction was processed.
Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.
You can embed an Application Help Pane:
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in the main SYSPRO menu
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in any program with panes, if not using roles
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when adding a role layout in Design Mode.
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
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Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
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Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
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Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
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Select the Close icon in the right-hand corner of the application help pane.
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Confirm that you want to delete the pane.