You use this program to create and maintain post dated check information for individual customers.
The set of checks captured for each customer is retained in date sequence and allocated using the Payments and Adjustments program.
| Field | Description |
|---|---|
| Customer | Indicate the customer code against which the post dated check must be processed. |
| Post Dated Checks | |
| Select | Select this to use the entry currently highlighted in the listview in the corresponding field of another program. |
| Add | Select this to add a new entry. |
| Change | Select this to maintain the entry currently highlighted
in the listview. When changing details for an existing post dated check, you can only change the Amount and Narration fields. |
| Delete | Select this to delete the entry currently highlighted in the listview. |
| Save | Select this to save the information you entered. |
| Date | You use this field to enter the date as printed or written on the check. It is the date on which the check becomes due and can be presented to the bank for payment. |
| Check | This indicates the check number as printed on the check. |
| Amount | This indicates the check amount as printed or written on the check. |
| Narration | You use this to enter any remarks or comments related to the post dated check. |
You allocate invoices to post dated checks in this listview.
Ensure you enabled the Allocate invoices to PD checks setup option (Accounts Receivable Setup) to access this pane.
| Field | Description |
|---|---|
| Toolbar | |
| New | Add an invoice to the listview. |
| Delete | Delete the invoice currently highlighted in the listview. |
| Apply | Apply the check amount to the invoice. The Invoice summary amounts will be changed once you have applied the invoice amount. |
| Discard | Removes all the invoices and amounts entered in the listview. |
| Invoice Maintenance Details | |
| Customer invoice | Enter the customer invoice you want to allocate to the highlighted post dated check. |
| Document type | The type of document selected in the customer invoice field (invoice, credit or debit note) is displayed in this field. |
| Amount | Enter the amount to be allocated to the invoice. This defaults to the invoice balance amount but can be changed. |
| Allocation |
Select if the invoice will be paid in full (Full), or only a portion of it (Partial). The Full option will ensure that no other checks can be allocated to the invoice. |
| Invoice Summary | |
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The Undistributed amount is zero when the total value of the post dated checks (PD collected amount) has been fully distributed. The PD collected amount is the total value of the Post Dated Checks collected for the collector run. The Collector run number will be displayed when the program is called from the collector run maintenance program (Collector Run Maintenance). The Allocated to current customer is the total value of the Post Dated Checks allocated to the selected customer for the current collector run. The Allocated to other customers is the total value of the Post Dated Checks allocated to all other customers for the current collector run. |
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Although post dated checks are assigned to a customer, they are not included in the customer's account balance.
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Post dated checks cannot be posted to a sub account when the invoices are held against the master account (Browse on Master Sub-accounts).
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The total in the Amount column is used to calculate the Allocated to current customer and Undistributed amount values. We recommend you do not change the properties of the column to Row Count as this will affect these calculations.
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Access to this program can be restricted per operator group (see Security Access).
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Additional security can also be implemented in the following areas:
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Functions/Activities can be restricted:
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per operator (see Security Activities).
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per operator role (see Role Activities and Fields Maintenance).
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using Electronic Signatures (see Electronic Signatures).
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Fields can be restricted:
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per operator (see Security Fields and Access).
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per operator role (see Role Activities and Fields Maintenance and Role Access Control Maintenance).
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Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.
You can embed an Application Help Pane:
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in the main SYSPRO menu
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in any program with panes, if not using roles
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when adding a role layout in Design Mode.
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
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Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
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Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
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Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
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Select the Close icon in the right-hand corner of the application help pane.
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Confirm that you want to delete the pane.