This enables you to prevent the operator from deselecting the field: GRN matching required (AP Invoice Posting) to bypass the GRN matching phase when posting an invoice.

This applies only if GRN matching is required for a supplier (Supplier Maintenance - Purchasing tab).

This prevents the operator from posting an invoice until at least one GRN line is selected.

This enables you to prevent the operator from deleting a payment run using the Payment Cycle Maintenance program. If this activity is deselected, then the Delete Pay Run function of the Payment Cycle Maintenance program is disabled.

This applies to e.net only.

This applies to e.net only.

This applies when the customer is defined as a Trade promotions customer (AR Customer Maintenance).

In the Payments and Adjustments program, this applies when the value of the payment amount is less than the invoices selected for payment.

In the Deduction Review program, the deduction customer can be changed to the master account or to any sub-account in the grouping. See Reclassify.

Controls the adding of an asset using the Assets program.

	This does not prevent an operator from adding an asset using the Asset Initial Capture program.

This enables you to prevent an operator from maintaining an asset using the Assets program.

	This does not prevent an operator from maintaining an asset using the Asset Initial Capture program.

This enables you to prevent an operator from deleting an asset using the Browse on Assets or Assets programs.

	This does not prevent an operator from deleting an asset using the Asset Initial Capture program.

Controls whether an operator can use the Asset Depreciation Calculation program to update the depreciation values for assets.

When denied, the operator can only calculate the depreciation and print the report.

This enables you to prevent an operator from:

	Setting this activity to Denied takes precedence over the setting you define for the Structures and Routings program using the Operator Group Maintenance program.

This enables you to prevent an operator from using the Deposits and Withdrawals program to process a deposit or an interbank transfer.

This enables you to prevent an operator from reconciling and/or unreconciling Cash Book transactions from Within the Deposits and Withdrawals program.

	This does not prevent access to the Cash Book Automatic Bank Reconciliation program.

Controls whether an operator can capture data for a custom form.

	An operator won't be able to complete a transaction if access to custom form entry is denied, but a custom form with mandatory fields is linked to the transaction.

This applies to closing docking panes using the 'x' on the pane.

If this option is not selected, then the operator is prompted to confirm the closing of the pane.

In addition, the operator can select not to be reminded again until logging in again. If the operator selects not to be reminded, the panes are automatically closed without warning. However, the next time the operator logs in, the prompt is displayed.

When this option is selected, the operator is never prompted to confirm the closing of the pane.

When using roles, changes to your personal view of the role are saved when you exit an application (e.g. pinning and unpinning panes and making changes to the splitter positions).

If access to this activity is enabled, then changes to the personal view of the role made by the operator are retained and displayed the next time the operator accesses that application. The system always attempts to load the operator's own docking layout first followed by any specifically designed role layout.

If access to this activity is denied, then any changes the operator makes to docking pane layouts are ignored once the operator exits the application. The standard role designed layout is restored when next the application is loaded.

This option does not apply to an Application Help Pane that has been added to a role.

If access to this activity is enabled, then the operator can rearrange, size and remove columns, and apply grouping and sorting to list views. These settings are preserved when exiting the application when the user is linked to a role. In addition, the operator can reset the list view layout, even if roles are in use.

However, if the administrator changes the design of the list view layout for the given role, then the newly-designed layout is automatically applied when the operator re-launches the application. In other words, the operator can adjust the list view column settings for personal use until such time as the administrator specifically designs that list view layout, when the new layout is applied.

If a list view layout has been designed for the application at role level, then pressing Ctrl+F5 will reset the view to the default role-based layout.

This controls whether an operator can customize field properties at group and company level.

If you are not allowed access to the Forms - Customization by operator activity, then you will be unable to customize field properties at group and company level, even if you have been granted access to the Forms - Caption adjustments for group/company activity. If you allow this activity for an operator, then the changes made to captions can only be viewed by that operator while maintaining the captions. Only operators who cannot maintain captions are able to view the results of the changes made (i.e. it is assumed that the operator making the changes - the administrator - needs to be able to view all captions at all times). Therefore, if you customize a form at group, company or role level, you need to deny access to this activity for those operators who must use the customized form. Otherwise the form you design (customize) is not displayed for the operators. If this activity was previously enabled for an operator and is now denied, then any caption adjustments previously made for the operator are replaced by the default captions for the company or operator group (i.e. all forms will ignore any settings applied at operator level for the operator and will apply the settings at either group or company level).

This enables you to prevent an operator from using the browse function (i.e. the magnifying glass icon or pressing F at an entry field with a browse capability) to use the Browse on Files and Folders program to locate files on the server within a Client/Server environment.

	This does not prevent the operator from navigating to a file or folder on the server by typing in the full path name in the entry field.

This avoids the situation where, for example, the same dispatch note is maintained simultaneously (Dispatch Note Maintenance) by different operators leading to duplicate dispatch invoices.

This enables you to prevent an operator from launching a SYSPRO program using the Ctrl+R command (selected from the File menu).

	This option only takes effect the first time the operator logs into SYSPRO after the activity was set to either allowed or denied.

This enables you to prevent an operator from selecting the option: New SYSPRO instance from the File menu of the SYSPRO main menu.

	A change to this activity is only recognized when the operator logs out of SYSPRO and then back into SYSPRO.

If this activity is disabled, but the Flow Graph – Allowed to design flow graphs activity is allowed, operators will be able to change their own flow graph but not any flow graphs for a role.

This enables you to prevent an operator from using the File Open option to manually enter an URL address when using the SYSPRO browser or to enter a URL address by selecting the Browse icon.

If you set this activity to Denied, then the operator is unable to access the Internet by using the File Open option from the SYSPRO Main Menu (SYSPRO Online option), the SYSPRO Help (SYSPRO on the Web option), the RW XML Report Viewer and GL XML Report Viewer programs.

If this activity is selected, then whenever the operator is printing to a Windows printer and has enabled the Request Print Dialog option from the SYSPRO Desktop (SYSPRO Ribbon bar->Setup) then the print dialog displayed just before the report is produced defaults to displaying the previously saved/configured printer from SYSPRO.

If this activity is not selected, then the print dialog that is displayed just before a report is produced always defaults to displaying your Windows default printer (regardless of any printer setup from Within SYSPRO). Any previously selected printer is ignored and the current Windows default printer is always selected.

	This only affects Windows printing from within SYSPRO itself and only takes effect if you enabled the Request Print Dialog option (SYSPRO Ribbon bar->Setup).

If this activity is disabled, the operator will be unable to change their own flow graph or flow graphs by role, regardless of the setting against the Main Menu – Allow to design flow graphs by role activity, as the Design Flow Graphs option on the Administration tab of the Ribbon Bar will be disabled.

Controls the adding, copying and changing of journals using the GL Journal Entry program.

This activity is ignored when capturing journals using a business object (i.e. using e.net).

Controls the authorizing and de-authorizing of journals in the GL Journal Entry and GL Recurring Journals programs.

The Authorize Journal and Cancel Authorization functions of the GL Journal Entry and GL Recurring Journals programs are disabled.

	For the setting of this activity to take effect, you must select the setup option: Authorization of journals before posting required (General Ledger Setup - Journals tab).

Controls the posting of journals using the GL Journal Entry and GL Post Multiple Normal Journals programs.

The Post function of the GL Journal Entry program is disabled and the GL Post Multiple Normal Journals program cannot be loaded.

This activity is ignored when posting journals using a business object (i.e. using e.net).

Controls the printing of journals using the GL Journal Entry and GL Journal Report programs.

	For the setting of this activity to take effect, you must select the setup option: Limit view of journals to capturer (General Ledger Setup - Journals tab). If you allow the activity: GL journal authorize, then disallowing this activity has no effect.

This enables you to prevent an operator from automatically creating a ledger code from the structure when using the Structured General Ledger definition system (see GL Structure Definition).

If this activity is selected and the operator enters a ledger code which does not exist, but is valid according to the defined structure, it is automatically created in the General Ledger.

When the activity is not selected and the operator enters a ledger code which does not exist a 'Ledger code not found' error is displayed and the account is not created.

If you have not enabled the General Ledger Structure definition system, then this activity does not apply.

This message is only displayed in the modules for which you selected the Post GL journal option (General Ledger Integration).

This activity is deselected by default if the operator is not a systems administrator. The message will therefore not be displayed by default.

If this activity is selected, then the message is displayed.

This enables you to allow an operator to allocate a lot which is on hold when processing a Supply Chain Transfer (SCT) using the Sales Order Entry program or when processing a GIT Transfer Out transaction using the Inventory Movements program.

If you set this activity to Allowed, then the following preferences are enabled:

This option applies to the Goods in Transit facility of the Inventory Movements program.

Select this to prevent the operator from flagging a transfer as complete if the receipt quantity entered is greater than the outstanding quantity for the transfer.

This option applies to the Goods in Transit facility of the Inventory Movements program.

Select this to prevent the operator from flagging a transfer as complete if the receipt quantity entered is less than the outstanding quantity for the transfer.

If you are using the Goods in Transit facility, then this option allows you to prevent the operator from performing certain tasks when using the In transfer function of the Inventory Movements program.

You can deny the operator access to the following:

This enables you to prevent operators from processing a bin transfer transaction using the Inventory Movements program, when the same lot number is stored in different bins but the expiry date against the lot number is different in each bin.

If this activity is set to Denied, then the preference: Warn if transferring lots with different dates is disabled in the Inventory Movements program.

This enables you to prevent an operator from selecting the Adjustments function of the Inventory Movements program to process stock adjustments.

In addition, if you deny an operator access to this activity, together with the activity: Inventory expense issues, then the operator will be unable to access the Transfer complete field when processing Goods in Transit transfers In.

If you are using the Goods in Transit facility, then this option allows you to prevent the operator from selecting the Immediate transfer function of the Inventory Movements program.

If you are not using the Goods in Transit facility, then this allows you to prevent the operator from selecting the Out, In and Immediate transfer functions of the Inventory Movements program.

This enables you to prevent an operator from selecting the Expense Issues function of the Inventory Movements program to issue items from inventory for miscellaneous purposes.

In addition, if you deny an operator access to this activity, together with the activity: Inventory stock adjustments, then the operator will be unable to access the Transfer complete field when processing Goods in Transit transfers In.

This enables you to prevent an operator from using the Inventory Movements, Job Receipts, Purchase Order Receipts and Purchase Order Inspection programs to receipt items into a lot that has expired.

If you do not set this activity to Denied, then a warning is displayed if the operator receipts an item into an expired lot, but the operator can still process the receipt.

Controls whether an operator can:

When this activity is not allowed, a message is displayed indicating that the serial has already been used.

This enables you to prevent an operator from selecting the User-defined hierarchies option in the Quotation Entry and Job Entry programs when adding a hierarchical quotation or job. The option to select a user-defined hierarchy is disabled if access to this activity is Denied.

You would Typically set this activity to Denied if you use only standard hierarchies.

This enables you to prevent an operator from adding allocations to a head/section of a hierarchical job if the allocation would cause the threshold for that head/section to be exceeded.

Thresholds are defined against each head/section using the Hierarchies for Job program.

This enables you to prevent an operator from issuing allocations to a head/section of a hierarchical job if the allocation would cause the threshold for that head/section to be exceeded.

Thresholds are defined against each head/section using the Hierarchies for Job program.

Denying access to this activity enables you to prevent an operator from accessing the Inspection function from Within the Purchase Order Receipts program.

Alternatively, you can prevent operators from accessing selective options Within the Inspection function. These include:

This enables you to prevent an operator from deleting LCT routes and associated elements defined against a stock item.

Within the Bill of Landed Costs program the Delete Route option is disabled.

	This does not prevent an operator from deleting elements held against routes, only from deleting entire routes together with their elements.

Controls whether an operator can globally change the exchange rate for a shipment when the shipment is attached to a sales order.

If this activity is not enabled, then the Global Exchange Rate option is disabled in the Shipment Maintenance program when the shipment is associated with a sales order.

When this activity is denied, the preference Creating Purchase orders, Issues and Transfers > Only select requisitions for current holder is disabled (see Preferences). When this activity is allowed, the preference can be selected as required by the operator.

The User field in these programs defaults to the Requisition user defined against the operator's code (Operator Maintenance -Defaults). Therefore, the operator cannot use these programs if this activity is denied and the default Requisition user is not defined.

If this activity is allowed, then the operator can approve the requisition or requisition line if no budget is defined against the product class or stock code.

When this is not selected against an operator and the requisition/line is over budget, the requisition/line is routed to the next user in the chain, even if the amount is within the current user's maximum limit for approving requisitions/lines.

When this activity is denied, the preference Creating Purchase orders, Issues and Transfers > Only select requisitions for current holder is disabled (see Preferences). When this activity is allowed, the preference can be selected as required by the operator.

The preference: Warn if price is zero when approving (Preferences) must be selected together with this activity for a warning message to be displayed when a requisition contains zero priced lines. The operator can then approve or ignore the lines.

This enables you to prevent an operator from canceling a partially receipted purchase order line using the Purchase Order Entry program.

	This does not prevent the operator from marking the purchase order line as complete when processing a receipt using the Purchase Order Receipts program.

This enables you to prevent an operator from creating reports that update data files.

If this activity is Denied to an operator, then it disables the Report Writer option: Allow updates against the report (Report Writer - Report Definition - Add/Change Report Options).

	The operator is not prevented from running an existing report that updates data (i.e. a report that already has the option: Allow updates set to Y). In addition, the operator is not prevented from copying an existing report that updates data; changing the variables to be updated; and running the report.

If the SRS View all archived items activity is disabled, then the operator can only view archived reports generated by members of the operator group to which the operator belongs.

If neither option is enabled, then the operator can only view archived reports that they have created themselves.

In addition, if this activity is NOT selected, then when processing an RMA against an invoice, only the outstanding quantity on the invoice is displayed as opposed to the total invoice line quantity.

This applies to e.net only.

This applies to e.net only.

This applies to e.net only.

This applies to e.net only.

This is set to denied by default.

Selecting this enables the customer's credit Status to be reset when a credit note is processed for a customer (Document Print) and the option: Reset credit Status after invoicing is selected (Sales Order Setup - Terms/Margins tab).

Controls whether an operator can print sales order documents using the Document Print program.

	This does not prevent the operator from printing sales order documents online using the Sales Order Entry program.

If you set this activity to Denied, then the Reprint options of the Document Print program are selected by default and cannot be deselected by the operator. This means that the operator can only reprint sales order documents using the Document Print program.

This enables you to prevent an operator from canceling a dispatch after it has been printed.

The operator is prevented from using the Dispatch Note Maintenance program to cancel the entire dispatch note or to cancel individual dispatch note lines if the dispatch note is in a Status of 5.

You would typically deny access to this activity for operators printing invoices in batch mode where no operator intervention is required before each invoice is printed. The invoices are then printed without first displaying the Print Preview screen.

	This does not prevent the operator from emailing the invoice from the Sales Order Entry and Document Print programs.

Controls whether an operator can preview a counter sales invoice document on-line from the Sales Order Entry or Counter Sales programs before it is printed.

In addition, the operator will be unable to change the printer when processing a counter sales payment from the Counter Sales program.

This enables you to prevent an operator from maintaining order lines once the delivery note has been printed, or when it is ready to be invoiced.

	This does not prevent the operator from maintaining the sales order header information. This activity is applicable only if you selected the Maintenance allowed option at the Maintenance of Sales Orders after delivery note printed field (Sales Order Setup).

This enables you to prevent an operator from changing the price, the discount, or using one of the last prices paid when adding or maintaining a quote using the Quick Entry and Quick Entry programs.

	This activity is not applicable if your Pricing method is set to Manual (Sales Order Setup - Pricing tab).

This enables you to allow an operator to view the price and value of a sales order line and the order value, merchandise value and invoice total when creating, maintaining or querying sales orders.

In addition, the transfer cost is displayed when creating supply chain transfers or when browsing on sales order lines.

	If the operator is allowed to print supply chain documents on-line (S/O Print SCT transfer) then the value of the order is printed and Costs are revealed.

This enables you to prevent an operator from displaying and dispatching lines with a negative quantity when reviewing dispatch notes from within the Sales Order Entry program.

By default the Dispatch Note Review program only displays sales order lines that have an outstanding quantity. However, if you select the Dispatch Note function from the Sales Order Entry and this activity us allowed, then you can view order lines that have no outstanding quantity and that have a negative quantity.

	This does not apply when you access the Dispatch Note Review program directly from the main menu but only when you access the Dispatch Note Review program from Sales Order Entry. Kit items are unaffected by this option as negative quantities for kit items are automatically disallowed.

This enables you to prevent an operator from adding additional lines to an existing dispatch note when reviewing dispatch notes from Within the Sales Order Entry program.

The operator will be forced to create a new patch note each time items are dispatched, even if multiple dispatches are being made from one sales order.

	If you allow operators to add lines to existing dispatch notes, then you must enable the Manual release to invoice printing option from Within the Dispatch Notes Setup program.

Alternatively, you can password-protect the maintenance of orders that are in process. This is achieved using the Password Definition program and configuring a password against the following functions:

	When two or more operators maintain the same dispatch note (Dispatch Note Maintenance) a warning message is displayed. Ignoring the warning could result in duplicate dispatch notes. Denying operators access to this activity alters the warning message to an error message, which operators cannot ignore.

This enables you to prevent an operator from saving a sales order line if a decimal overflow is encountered.

This option applies only if:

If you enable this option for an operator, then a warning message is displayed when a decimal overflow occurs, but the operator is not prevented from saving the order.

	This could cause inventory and bin quantities to differ owing to rounding errors when the alternate unit of measure quantity is converted to the stocking unit of measure quantity.

Refer to Maximum no. of decimals allowed in quantities (Inventory Setup) for an example on how this activity is affected by that option and the Maximum number of decimals defined against the stock code (Stock Code Maintenance).

This prevents an operator from changing or cancelling service charge lines attached to a stock item in the Sales Order Entry and Quotation Entry programs. The operator is prevented from maintaining or cancelling a service charge line.

	This does not apply to miscellaneous service charges (see Service Charge Maintenance).

This enables you to prevent an operator from selecting the function: Add from Sales Order from the Dispatch Note Maintenance program.

This function enables an operator to use the Dispatch Note Review program to review the original sales order, dispatch available quantities and add these dispatch lines to the current dispatch note.

If this activity is selected for an operator, then the operator is prompted to set the options for reserving stock when accessing the Sales Order Entry program (see SO Reserve or Ship Stock). In addition, the operator can indicate options for reserving stock when releasing items from backorder (Back Order Release).

the Add Serials function of the Lot, Bin, Serial Allocations program is disabled.

the minimum order value check is performed in the following programs: Sales Order Entry, Quick Entry, Quotation Entry and Quotation Confirmation.

In addition, you use this activity to prevent an operator from changing the value of the service charge applied to an order (by the Service Charge Lines program) which does not meet the Minimum order value criteria.

Refer to AR Customer Maintenance - General Details - Minimum order rules for details.

	This activity is set to Disallowed by default.

This prevents the operator from producing a delivery note or an invoice (online or in batch mode) for a partially shipped order when the Invoice whole order only option is selected against the customer (AR Customer Maintenance).

In addition, the order Status cannot be changed to <8> - to invoice while there are order lines containing a backorder quantity.

This applies in the Sales Order Entry, Quick Entry and Counter Sales programs.

This does not apply to Supply Chain Transfer orders.

When this activity is not enabled, the operator cannot use the SO Order Lines for Credit Note or SO Dispatch Order Lines from Reprint programs to select/deselect kit components for the credit note; only the entire kit can be credited.

This activity applies to credit notes for invoices, consolidated invoices, dispatch notes and consolidated dispatch notes as well as for returns using the Return Merchandise Line Details program.

For master and sub accounts, the Deduction customer field in the Deduction Review program can be changed to the master account or any sub account in the grouping, even if this activity is denied.

Prevents an operator from changing the Tax code and Tax amount fields when posting an AP Invoice in the Promotion Review program.

Controls whether an operator can view archived reports for other operators in the Document Archive Viewer programs when operator roles are defined (Role Management).

Enabling this activity enables all operators in the same role to view documents in the Document Archive Viewer programs, irrespective of which operator in the role generated the document. When not enabled, only the archived reports generated by an operator are displayed when that operator accesses the Document Archive Viewer programs.

Controls whether an operator can view archived reports for all operators in the Document Archive Viewer programs, irrespective of which operator generated the document.

When not enabled, only the archived reports generated by an operator are displayed when that operator accesses the Document Archive Viewer programs.

This enables you to prevent an operator from changing the revision and/or release information against a parent stock code after material and labor issues have been processed to the job.

If this activity is set to Allowed, then a warning message is displayed when the revision and/or release information is changed.

This enables you to prevent an operator from receipting made-in items into stock using different lots/serials than those reserved for the parent item when using the Job Receipts program. Lots and serials can be reserved for jobs using the Parent/Lot Serial Reservation program.

You can deselect the option: Allow substitution of lots/serials for parent (WIP Setup - Lots and Serials tab) to achieve the same result company wide (i.e. for all operators).

This enables you to prevent an operator from issuing components to a job using different lots/serials than those reserved for the components when the job was confirmed. Lots and serials can be reserved for jobs using the Parent/Lot Serial Reservation program.

You can deselect the option: Allow substitution of lots/serials for components (WIP Setup - Lots and Serials tab) to achieve the same result company wide (i.e. for all operators).

Controls whether an operator can view the operation Run rate, Set-up rate, Start-up rate and Teardown rate in the WIP Query program.

The operator can still view the Fixed and Variable overheads.