Assets > Setup > Asset Initial Capture

Asset Initial Capture

You use this program to capture details of your assets.

As an alternative to this program, you can use the Asset Import and Asset Acquisition Import programs to take-on your assets.

After the take-on of your assets is complete, you use the Assets and Asset Acquisition programs together with the Assets Register Transaction Processing programs to add, maintain and dispose of assets.

Amendment journals are created if required (Asset Register Setup - General tab).

Asset Initial Capture

The Asset Initial Capture program is a combination of the Assets and Asset Acquisition programs, enabling you to initially add the static/descriptive details and the financial details of your assets using a single program.

[Note]

The Asset Acquisition program enables you to enter initial and partial acquisitions, but the Asset Initial Capture program only enables you to enter the initial acquisition of the asset.
Field Description
Save Select this to save the information you entered.
[Note]

Once you have saved the information, you will be unable to use the program to change them. You will need to use the Assets and Asset Acquisition programs together with the Assets Register Transaction Processing programs to make changes.

The Asset Master file/table is updated. The depreciation history is created in the relevant history files/tables and the asset entries are created for the current year. These can be viewed in the Asset Query program.

Values are calculated according to all of the following:

  • your entries in this program.
Asset You use this field to enter the code of the asset you want to take on.
[Note]

You cannot enter the code of an asset which already exists.
Calculate History You use this function to calculate the depreciation history for the asset.

This calculation can be performed for all depreciation books simultaneously or individual by depreciation book.

The results are displayed in the relevant History pane for the each depreciation book.

[Note]

This function is only available once you enter an Original quantity in the Asset Details pane.

You can use the editable History listviews to change the 'catch up' depreciation values. Note that once you have posted the values, they cannot be changed using this program.

This function merely performs the calculation, but does not update the asset. It enables you to view the effect of your entries and to amend them if required, before using the Save function to actually update the asset.

[Note]

You do not have to select this function before you save the asset details.

If you selected Calculate History, changed the history details and then select Calculate History again, your changes will be lost. If you then select the Save function, the program will post the values it calculated and not your changed values.

Asset Details

Refer to Assets for information on the fields in this pane.

Depreciation Book Details

This editable listview enables you to enter the details for all the depreciation books you selected to take-on.

Refer to Assets for information on the fields in this pane.

Purchasing Details

Refer to Purchasing Details for information on the fields in this pane.

History

When you select the Calculate History function, this pane displays the depreciation history for the selected depreciation book(s).

Refer to History for information on the fields in this pane.

Notes and warnings

Prerequisites

Before using this program, you should have defined your Assets setup options using the Asset Register Setup program.

Security

You should deny all operators access to this program once the asset take on is complete. You use the Groups program to deny operator groups access to programs.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the Electronic Signatures program.

eSignature Transaction Description
Asset Added

Controls access to the New Asset Code function in the Assets, Asset Initial Capture and Browse on Assets programs.
Asset Acquired

Controls access to the Asset Acquisition and Asset Initial Capture programs.

Data integrity

When you access this program, the following message is displayed:

This program is intended for use as part of a new SYSPRO implementation only. Subsequent use of this program may result in an imbalance between Assets and the General Ledger.

Irrespective of whether the Assets Register module is integrated to the General Ledger, no ledger entries are created by the addition of assets made using this program.

Application Help Pane

Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.

You can embed an Application Help Pane:

  • in the main SYSPRO menu

  • in any program with panes, if not using roles

  • when adding a role layout in Design Mode.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.