Once you have posted the information you will be unable to change it using this program. If you have made an error, you will need to use the appropriate Asset transaction program to fix it. You do not have to select the Calculate History function before posting. The program will merely post the values it calculated without first displaying them. An additional acquisition (i.e. an acquisition posted after the first acquisition) adds quantity and/or value to an existing asset in the current period only.

This function updates the relevant depreciation books with the information entered and calculated.

When you do an initial asset acquisition for an asset with a depreciation start date in a prior year, then the accumulated depreciation (catch-up) is posted to the last period of the previous year.

For an initial acquisition with a depreciation start date in the current year, the depreciation history is created in the relevant history files/tables and the asset entries are created for the current year.

These can be viewed in the Asset Query program.

Entries and history for depreciation basis Period is created as "Depreciation on addition" and for depreciation basis Year as "Depreciation".

For depreciation basis Life of asset, the accumulated depreciation prior to the current year is created as "Depreciation on addition" and for the current year as "Depreciation." The reason for this is that the current year depreciation for basis Life of Asset is deleted and re-calculated each time the depreciation calculation is run. No asset entries are created for basis Life of Asset books.

	Values are calculated according to all of the following: your entries in this program. the depreciation Options on addition selected (Asset Register Setup - General tab). the Exclude residual from depreciation for options selected (Asset Register Setup - General tab). the options indicated on the Basis & Date Conventions tab of the Asset Register Setup program.

For a first acquisition, the program checks that the asset has not been sold, has no depreciation and that the Asset quantity is zero.

For additional acquisitions, the program checks that the asset has not been sold and that the Asset quantity is non-zero.

This calculation can be performed for all depreciation books simultaneously or individual by depreciation book.

The results are displayed in the relevant History pane for the each depreciation book.

This function is only available for a first acquisition.

You can use the editable History listviews to change the 'catch up' depreciation values. Note that once you have posted the values, they cannot be changed using this program.

This function merely performs the calculation, but does not update the asset. It enables you to view the effect of your entries and to amend them if required, before using the Post function to actually update the asset.

	You do not have to select this function before you post the acquisition details. If you selected Calculate History, changed the history details and then select Calculate History again, your changes will be lost. If you then select the Post function, the program will post the values it calculated and not your changed values.

When you add a new asset using the Assets program, then this value is zero until you process an acquisition against the asset.

For example, if you purchased 10 chairs and want to treat these as a single asset, you enter 10 in this field.

This quantity need not be a whole number. You could, for example, enter 0.5 or 0.1, etc.

This quantity can be negative providing it does not reduce the Asset quantity to zero or less than zero.

	Each Acquisition quantity you enter and post adds to the quantity of the asset. The quantity cannot be zero or negative for the first acquisition. The quantity can be zero for additional acquisitions. For example if you add a new Alternate valuation book to the asset, you can enter the values for the new book without adding a quantity in this field.

This is zero if no acquisitions have been processed for the asset.

	This must be the total price (not unit price) for the total quantity acquired. For example, if you are adding 10 chairs and each chair has a unit cost of 500 then you enter 5000 in this field (not 500).

Each Acquisition cost/cash price entered and posted adds to the cost/price of the asset.

These conventions are defined for the various depreciation books in the Assets setup program - see Basis and Date Conventions.

This is zero if no acquisitions have been processed for the asset.

This indicates the current net tax value of the asset.

It is calculated as the original cost of the asset less the accumulated tax depreciation amount as at the end of the previous financial year.

You use this field to enter the tax allowance percentage to be used after the first year of depreciation.

This field is for documentation purposes only.

You can only access this field when you are adding an asset.

You use this field to enter the initial tax allowance percentage to be used only for the first year of depreciation.

This value refers to the percentage deducted from the full cost of the asset before tax allowance depreciation is calculated, and affects tax allowance (wear and tear) values, but not the book value.

If a residual value is also defined and the option: Exclude residual from depreciation for - Tax value (Asset Register Setup - General tab) is selected, then the residual value tax value is deducted after the initial tax allowance percentage has been deducted, before calculating the tax value depreciation.

You can only access this field when you are adding an asset.

This indicates the value of the asset for Capital Gains Tax purposes.

This is a notational field only.

These conventions are defined for the various depreciation books in the Assets setup program - see Basis and Date Conventions.