Assets > Transaction Processing > Asset Transfer

Asset Transfer

You use the Asset Transfer program to transfer assets between Branches, Cost Centers and/or Asset Groups.

Asset Transfer

Field Description
Post

Select this to save the details you entered and to transfer the asset according to your selections.

The information you entered is saved against the asset and can be viewed using the Asset Query program.

If your Assets Register module is integrated to the General Ledger (General Ledger Integration), then the following entries are created in the General Ledger distribution file:

Cr Asset Control for the OLD Branch/Cost Center/Group combination Asset cost/value
Dr Asset Control for the NEW Branch/Cost Center/Group combination Asset cost/value
Dr Accumulated depreciation for the OLD Branch/Cost Center/Group combination Accumulated depreciation to date
Cr Asset Control for the NEW Branch/Cost Center/Group combination Accumulated depreciation to date

These entries are produced irrespective of whether the above ledger account numbers differ or not.
Asset You use this field to indicate the code of the asset you want to transfer.

Asset Transfer Details

Field Description
Asset information  
Asset code This indicates the code of the asset you selected to transfer.
Description This indicates the description defined against the asset code.
Cost/cash price This indicates the current cost value of the asset. This is changed by acquisitions processed (see Asset Acquisition).
Depreciation this year This indicates the amount of book value depreciation processed against the asset for the current year to date.
Depreciation last year This indicates the total book value depreciation processed against the asset for the previous financial year.
Accumulated depreciation

This indicates the total book value depreciation processed against the asset in previous years.

It includes the Depreciation last year amount.
Current Book value This indicates the current book value of the asset.
Transfer date This defaults to the current period end date of the Assets module. It can be changed, but must fall within the current period.
Transfer from These fields are displayed for information purposes only and cannot be changed using this program.
Branch This indicates the branch to which the asset currently belongs.
Cost center This indicates the cost center to which the asset currently belongs.
Group This indicates the group to which the asset currently belongs.
Transfer to

These fields enable you to indicate where you want to transfer the asset.

[Note]

You must enter a new value for at least one of the following fields.
Branch You use this to enter the branch to which the asset must be transferred.
Cost center You use this to enter the cost center to which the asset must be transferred.
Group You use this to enter the group to which the asset must be transferred.
Comment This field enables you to enter free format comments relating to the transfer of the asset.
Additional Fields This function enables you to change additional information for the asset.
Location You use this to enter a new location for the asset.
Resp user You use this to define a new responsible user for the asset.
Asset owner You use this to define a new owner for the asset.

Notes and warnings

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the Electronic Signatures program.

eSignature Transaction Description
Asset Transferred

Controls access to the Asset Transfer program.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.