AR Payments Ledger Interface

General Ledger Integration > Receivables > AR Payments Ledger Interface

AR Payments Ledger Interface

You use this program to define the interface ledger accounts required for payments, adjustments, discount and deposit entries.

These records determine the General Ledger accounts that are debited when you process entries for a specific branch using the Payments and Adjustments program.

Toolbar and menu

Field	Description
File
List	Select this to use the Counter Sales Payments Interface program to generate a report of payment interfaces currently defined.
Functions
Maintain	Select this to assign ledger entries to your payment interface records for a selected range of branches and geographic areas.
Integration level	Select this to indicate the level of integration you require for your Payment Ledger interface entries.
Validate	Select this to ensure the integrity of your interface records based on the level of integration defined. This function notifies you of missing entries encountered, and enables you to delete any invalid entries encountered.
Counter Sales Interface	Select this to use the Counter Sales Payments Interface program to define the interface ledger accounts required to be associated to each counter sale payment code.
View	Indicate the type of entries you want to display in the listview.
Existing Entries	This is selected by default. The entries displayed in the listview are the existing interface entries defined.
Missing Entries	Select this to view the missing integration entries. This option is only enabled after you select to Validate the interface entries and the system has detected missing entries.

Listview

Column	Description
Customer branch	Indicates the Accounts Receivable branch for the interface entry
Geographic area	Indicates the geographic area for the interface entry.
Payments	Indicates the interface account to which payments made by customers are posted.
Discounts	Indicates the interface account to which the terms discounts taken by customers are posted.
Adjustments	Indicates the interface account to which the miscellaneous adjustments to customer balances are posted.
Deposits liability	Indicates the interface account to which the refundable portion of a customer's deposit on a counter sale are posted.

Payment Ledger Interface Maintenance

This screen is displayed when you select the Maintain option from the Functions menu.

Field

Description

Branch selection

Indicate the Accounts Receivable branch(es) for which you want to maintain payment interface entries.

Geographic area selection

Indicate the geographic area(s) for which you want to maintain payment interface entries.


	You can only access this field if you enabled it within the Define Integration Level function.

General ledger accounts

Payments

This is the interface account to which payments made by customers are posted. This is usually an asset type account.


	This account is used only if Accounts Receivable is not linked to Cash Book. Otherwise the ledger account assigned to the bank in Cash Book is used.

Discounts

This is the interface account to which the terms discounts taken by customers are posted. This is usually an expense type account.

Adjustments

This is the interface account to which the miscellaneous adjustments to customer balances are posted. This is usually an expense type account.

Deposits liability

This is the interface account to which the refundable portion of a customer's deposit on a counter sale are posted. This is usually a liability type account.

Apply changes

Select this to apply the changes according to your selection criteria.

Delete Entries

Select this to delete the entries matching your selection criteria.

Select this to return to the previous screen.

Integration Level

This screen is displayed when you select the Integration Level option from the Functions menu.

Field

Description

Integration Level

Geographic area

Select this to include the geographic area in the payment interface entries.

Counter sales payments

Select this if, for each payment code you define for Counter Sales, you want to be able to define a specific ledger code to record the payments accepted for that payment code.


	This option has no effect if you integrated Accounts Receivable payments with Cash Book and against the payment code you selected the Deposit in bank option, as all payments are then debited to the bank.

Select this to accept your selections.

Cancel

Select this to ignore any changes you made and to return to the previous screen.

Validate Interface Entries

This screen is displayed when you select the Validate option from the Functions menu.

Field	Description
Delete entries no longer valid	Select this if you want the system to delete entries that are no longer valid.
Check for missing entries	Select this if you want the system to indicate all missing entries.
OK	Select this to proceed with the validation.
Cancel	Select this to return to the previous screen.

Notes and warnings

Program access

The AR Payments Ledger Interface program can be accessed by selecting the Maintain Payment Interfaces function from the Receivables tab of the General Ledger Integration program.

Restrictions and limits

You can only generate a report of payment interfaces if you have access to the Counter Sales Payments Interface program.