General Ledger Integration > Receivables > Counter Sales Payments Interface

Counter Sales Payments Interface

You use this program to define the interface ledger accounts required to be associated to each counter sale payment code.

Both Counter Sales and Point of Sales use the existing ledger interface entries defined for Accounts Receivable payments and sales. There are some additional interface entries you need to define for unique transactions that are created from within the Counter Sales module.

You must also define the following ledger codes for the transactions unique to Counter Sales or Point of Sales:

This function uses the existing ledger interface integration level defined for payments and sales.

Toolbar and menu

Field Description
File  
List Select this to generate a report of the Counter Sales payment interfaces currently defined.
Edit  
Add Select this to add a new interface entry.
Change Select this to maintain the entry currently highlighted in the listview.
Delete Select this to delete the entry currently highlighted in the listview.

Listview columns

Column Description
Payment code Indicates the payment code to which the General Ledger account is assigned.
Description Indicates the description for the payment code.
GL Control account Indicates the General Ledger account to which postings must be made for the payment code specified.

Counter Sales Payments Interface Maintenance

Field Description
Payment code Indicate the payment code to which you want to assign a general ledger account.
Payments G/L account Indicate the ledger account to which postings must be made for the payment code specified.
Last Item Select this to view the previous payment code that was maintained for the current run of the program.
Save Select this to save the information you entered for the current run of the program.
Close Select this to return to the counter sales payments interface listview.

Notes and warnings

Program access

Restrictions and limits

  • If Accounts Receivable payments are linked to Cash Book (Accounts Receivable Setup) and against the payment code you select the Deposit in bank option (Browse on Payment Codes), then the entries defined here are not used, as all payments are debited to the bank.

Configure integration

  1. Both Counter Sales and Point of Sales use the existing ledger interface entries defined for Accounts Receivable payments and sales. There are some additional interface entries you need to define for unique transactions that are created from within the Counter Sales module.

    You must also define a number of ledger codes for the transactions unique to Counter Sales or Point of Sales. These are as follows:

  2. Define the payment codes you require using the Browse on Payment Codes program.

    [Note]

    Do NOT select the option: Deposit in bank.

  3. Navigate to the Receivables tab from the General Ledger Integration program and select the function: Maintain Payment Interfaces.

    Select the Integration Level option from the Function menu of the AR Payments Ledger Interface program.

    Select the Counter sales payment option and select OK.

  4. From the AR Payments Ledger Interface program, select the Counter Sales Interface option from the Function menu.

    For each branch that uses counter sales and each payment code you defined using the Browse on Payment Codes program, define the required Payments G/L account.

Transfer entries to G/L

  1. Create Counter Sales transactions using the Sales Order Entry or Quick Entry programs, or create Point of Sales transactions using the Point of Sale Entry program. In addition to updating the customer records, the system stores this information in the cash journal file.

  2. If the option: Create GL journal is not selected for Accounts Receivable (General Ledger Integration), then run the AR Invoice GL Integration and AR Payments GL Integration programs to create the General Ledger journal for transaction.

  3. If the option: Post GL journal is not selected for Accounts Receivable (General Ledger Integration), then use the GL Journal Entry program to post the journal into the General Ledger.