You use this program to define your page layout for printing labels for your assets, asset branches and asset locations.
| Field | Description |
|---|---|
| Format |
This indicates the format code of the label format you are adding or changing. |
| Save | Select this to save the information you entered |
| Change | This function enables you to define and maintain the preferences and print positions for your asset labels. |
| Alignment | Select this to print labels using test characters to verify that the fields you have defined are correctly aligned on your stationery. |
|
Select this to print the stationery format information you defined and saved for the asset labels. It is advisable to retain the report for disaster recovery purposes. |
|
| Copy Format | Select this to copy an asset label format from one format to another, either within the same company or from another company to your current company. |
| Delete | Select this to delete the currently selected label
format. When you select this function, you are prompted to confirm the deletion of the format. |
| Cancel | Select this to exit the program without saving any information you entered. |
| Field | Description |
|---|---|
| Print test label alignment? | |
| OK | Prints the test format alignment. |
| Cancel | Returns to the previous screen. Nothing is printed. |
The Copy Format function enables you to copy a label format from one format to another, either within the same company or from another company to your current company.
| Field | Description |
|---|---|
| Current company | This indicates the company in which you are currently working and is the company to which the label format will be copied. |
| Copy from company | Indicate a valid company from which you want to copy the label format. |
| Label format to copy | Indicate the label format you want to copy to the current format. |
| OK | Copies the label format to the current company. |
| Cancel | Returns to the previous screen. Nothing is copied. |
The following preferences can be selected when you use highlight the Label preferences line and select the Change function:
| Field | Description |
|---|---|
| Total number of lines on label |
Enter the number of lines you want on each label (i.e. The height of a label, including the vertical gap before the next label). A maximum of 60 lines can be assigned to each label. |
| Gap from start of one label to next |
Indicate the number of columns between the start of one label and the start of the next (i.e. The width of one label, including the gap before the next label). This gap cannot exceed 66 lines. |
| Number of labels to view |
Indicate the number of labels to be printed across the page. This must be in the range 1 to 99. |
| Label format for |
Select the entities for which you want to define labels. Format 0 is reserved for use with labels for assets only. i.e. You cannot use this format to define labels for asset branches or locations. |
| Assets | Select this to define the layout for printing labels for your assets. |
| Branches |
Select this to define the layout for printing labels for your asset branches. i.e. Branch labels. This option is not available for format 0 labels as this format is reserved for use with asset labels only. |
| Locations |
Select this to define the layout for printing labels for your asset locations. i.e. Location labels. This option is not available for format 0 labels as this format is reserved for use with asset labels only. |
| Close | Select this to return to the previous screen. |
The following options are available when you use highlight the Label detail section line and select the Change function:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to delete the row and column print positions for the highlighted field. When you select this function, the print positions for the highlighted field are set to zero, which means the field is not printed. |
| Text Fields | The Text Fields function enables you to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each supplier label. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made to the format at the time of exiting the program. |
This screen is displayed when you select the Text Fields function.
| Field | Description |
|---|---|
| Clear text | Select this to clear the text and print positions for the highlighted text field. |
| Change | Select this to maintain the highlighted text line. |
| Detail Section Text Entry | |
| Text | Indicate the actual text that must be printed on the A/P label. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the text entered in the Text field. The row specification for any field cannot exceed 65. |
| Column |
Indicate the horizontal position (i.e. Left to right) at which you want to print the text entered in the Text field. The column specification for any field cannot exceed 120. |
| Print attribute |
The entry made here relates to the attribute that you have assigned to your printer using the Attribute maintenance function (Print Setup). This option is only available for those fields defined as "with attribute". |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within the Detail Section to maintain the row and column print positions for the highlighted field in this section.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to define. To assist you in positioning the fields correctly, select the Print Mask for Document Alignment to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents. |
| Row |
This indicates the vertical position (i.e. Top to bottom) at which you want to print the highlighted field. The row specification for any field cannot exceed 65. |
| Column |
This indicates the horizontal position (i.e. Left to right) at which you want to print the highlighted field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
The following table lists the fields you can print in the Label Detail Section:
![[Note]](images/note.png)
|
|
|
Fields that can be printed as barcodes are denoted with the words (with attribute). Refer to Barcode Printing. |
|
| Field | Origin/Comment |
|---|---|
| Asset code | |
| Asset code (with attribute) | |
| Asset description | Assets - Asset Details |
| ID code | Assets - Purchasing Details |
| ID code (with attribute) | |
| Location code | Assets - Asset Details |
| Location code (with attribute) | |
| Location description | Browse on Asset Locations - Description for location code |
| Branch code | Assets - Asset Details |
| Branch code (with attribute) | |
| Branch description | Browse on Asset Branches - Description for branch |
| Cost center code | Assets - Asset Details |
| Cost center code (with attribute) | |
| Cost center description | Browse on Asset Cost Centers - Description for cost center |
| Capex code | Assets - Asset Details |
| Capex code (with attribute) | |
| Capex description | |
| Chassis number | Assets - Purchasing Details |
| Engine number | Assets - Purchasing Details |
| Cycle count code | Assets - Asset Details |
| Agreement number | Assets - Purchasing Details |
| Agreement code | Assets - Purchasing Details |
| Owner | Assets - Asset Details |
| Responsible user | Assets - Asset Details |
| Asset group | Assets - Asset Details |
| Asset group description | Browse on Asset Groups - Description for asset group |
| Asset type | Assets - Asset Details |
| Asset type description | Browse on Asset Types - Description for asset type |
| Supplier name | Supplier Maintenance Supplier name |