Purchase Orders > Requisition System > Setup > Group Approval Limits

Group Approval Limits

You use this program to maintain the approval limits for requisition user groups.

This enables you to define global approval limits for all requisition users attached to a group. In addition, you can indicate routing information as well as the requisition user to which approved requisitions/requisition lines originating from users in a group must be routed for purchase order creation.

Toolbar and menu

Field Description
New Select this to add a new approval limit for a requisition group or product class.
Delete Select this to delete the approval limit for the requisition group or product class currently displayed.
Save Select this to save the details you entered or changed.
Requisition group Indicate the requisition group for which you want to maintain the approval limit information.
Product class Indicate the requisition group for which you want to maintain the approval limit information.

This field is only enabled if you set your Approval level checking to: Product class within group (Purchase Orders Setup - Requisition tab).

You do not have to enter a product class. If you leave this field blank, then the limits apply to all product classes in the requisition user group. This is equivalent to defining limits at Group level.

Requisition Group Limits Maintenance

Field Description
Requisition group This indicates the requisition group for which you are maintaining the approval limit information.
Product class This indicates the product class for which you are maintaining the approval limit information.

This only applies if you set your Approval level checking to: Product class within group (Purchase Orders Setup - Requisition tab).

Next user for routing

Enter the code of the requisition user to whom requisitions are routed for users belonging to this group.

This user should therefore belong to a group that can approve an amount higher than this group.

If you leave this blank, then requisitions are routed to the user defined against the Requisition information > Route on to user field for each individual user in the group (User Maintenance).

[Note]

If you do not define the next user for routing here or against the individual users (User Maintenance), then no automatic requisition routing takes place.

The user code entered here is displayed as the default user code for the Route to option when creating a requisition using the Requisition Entry program.

Max approval value Indicate the maximum value that can be approved for all requisition users attached to this group.

Approval limits can also be defined against individual users in the group using the User Maintenance program.

The maximum approval value used is either the value defined at this field or at user level against the Requisition maximum values fields, depending on which one is higher.

[Note]

You can set this field to zero to indicate that no group approval limit is defined for the group.

In this case, the Requisition maximum values defined against the individual users of the group is used as the limit.

If you set Check maximum value at Line level (Purchase Orders Setup - Requisition tab), then the value defined here represents the maximum requisition line value that the system will automatically approve.

If you set Check maximum value at Requisition level, then the value defined here represents the maximum total requisition value that the system will automatically approve.

If you are performing Approval level checking at Group level, then the maximum value is checked at line or requisition level, depending on your setup options (Purchase Orders Setup - Requisition tab). If you are performing Approval level checking at Product class within group level, then the maximum value is checked at line level. In both cases the maximum value is checked at time of approval.

Purchase order user

Enter the requisition user to which approved requisitions/requisition lines originating from users in this group must be automatically routed for purchase order creation.

The requisition user you enter here should have the authority to create purchase orders.

If you leave this blank, then requisitions are routed to the user defined against the Route to user to create p/order field for each individual user in the group (User Maintenance).

[Note]

If you do not define the purchase order user here or against the individual users (User Maintenance), then no automatic routing for purchase order creation takes place.

Notes and warnings

Error messages

  • The product class entered is not on file or the branches have not been updated

    This is displayed when the Product class is not linked to an Accounts Receivable Branch. See Notes and warnings in Product Class Maintenance.

Application Help Pane

Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.

You can embed an Application Help Pane:

  • in the main SYSPRO menu

  • in any program with panes, if not using roles

  • when adding a role layout in Design Mode.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.