Select this to create a purchase order from the highlighted requisition using the Requisition Create Purchase Orders program.

You also use this function to add a requisition line to an existing purchase order (see Requisition Create Purchase Orders).

This function is only enabled if you have been granted the appropriate user authority to create a purchase order (User Maintenance).

Select this to configure default options to apply when entering requisitions (see Preferences).

You can save these preferences against the operator or apply them only for the current run of the program.

Indicate the code of the requisition user for whom you want to view and maintain requisitions.

This defaults to the Requisition user defined against your operator code (Operator Maintenance -Defaults).

To access requisitions created using the Purchase Order Review or Requisition Review programs (Requirements Planning), you enter the user code MRP.

If a password is defined against the User code (User Maintenance) then it must be entered before you can continue, even when this is the Requisition user defined against your operator code.

Select this to approve multiple requisition lines for multiple requisitions.

If individual requisition lines were routed to different users for approval and the preference Only approve requisition lines for current holder is not selected, then when you approve a requisition line routed to you, all other requisition lines for other users are also automatically set to approved. If the preference is selected, then only the lines routed to you are set to approved (Preferences).

When you select this option, each requisition line is checked to ensure that it contains the required details. Only requisition lines that do not contain errors are displayed in a separate window and can be approved.

Lines that are Confirmed to a PO, Transferred or Issued are ignored.

When approving an entire requisition, you can only approve lines with a zero price unless the activity: PO Req approve reqn line when price is zero when approving entire req is allowed. See Activity considerations.

Refer to the description for the Approve function in the Requisitions section for additional information on approving requisition lines.

Select this to clear multiple requisition lines for multiple requisitions.

When you select this option, all requisition lines previously approved are displayed in a separate window and can be selected for clearance (i.e. the approval status is reversed and the status of the requisition lines is set to normal).

Only the requisition user who approved the requisition can clear it.

These options enable you to indicate that you want to view only requisitions originated by you or requisitions routed to you in the listview.

The person who creates a new requisition using this option is regarded as the Originator of the requisition. Although the initial requisition information does not have to be correct (the Originator might not be aware of stock codes, order quantity contracts, etc) it must, however, be corrected by subsequent users before the requisition can be confirmed.

By default, all requisitions routed to you and originated by you are displayed in the listview.

If you only want to display details for a single requisition, then you need to select the Preference: Default view > Single requisition. This enables you to use this field to enter the requisition number you want to view.

You can then use the Prev and Next options to navigate to the previous or next requisition number. Alternatively, you can select the Browse icon to display requisitions (see Requisitions).

Only requisitions routed to you can be selected. In addition, only those requisitions you selected to view in the Preferences (View requisitions in status options) can be selected.

You can maintain a requisition/line when it has been routed to another user providing you are the originator of the requisiton/line and the option Allow maintenance if not current holder is enabled against your requisition user code (User Maintenance).

Once a requisition is approved, the user who approved the requisition can change it. Once the requisition is routed, it cannot be changed. It must first be routed back to the approver to un-approve it so that the changes can be made.

Once a requisition line has been issued or transferred, it cannot be changed.

Select this to approve requisitions that have been routed to your user code for further processing.

	If individual requisition lines were routed to different users for approval and the preference Only approve requisition lines for current holder is not selected, then when you approve a requisition line routed to you, all other requisition lines for other users are also approved. If the preference is selected, then only the lines routed to you are set to approved (Preferences).

If a requisition/line cannot be approved due to missing or incorrect information, then a message is displayed indicating the conditions which have to be met before the requisition can be approved. You will then need to use the Change option to correct or add information held against the requisition, before again attempting to approve it.

If the price is zero, a warning message is displayed, providing you selected the preference: Warn if price is zero when approving (see Preferences). If you do not have access to the activities: PO Req approve reqn line when price is zero when approving entire req and PO Req approve requisition line when price is zero, then an error message is displayed when you attempt to approve a requisition/line with a zero price. See Activity considerations.

When approving a requisition or requisition line, the system checks whether approval is set to User, Group or Product class within group (Purchase Orders Setup - Requisition tab) and then applies the following rules to determine if the approval can be processed:

The following applies to automatic approval:

You cannot approve a requisition for a supplier who is on hold (Supplier Maintenance). You cannot approve a requisition/requisition line if you are the originator and the value of the requisition/requisition line exceeds the value defined in the Auto-approving field or Auto-approving a line field for your user code (User Maintenance). The requisition/requisition line must then be routed to another user for approval. Note that if you are a member of a requisition group, then the group limits are applied. If no limits are defined against your user code or your user group, then no limits are assumed and the requisition/line can be approved. You can only approve a requisition line if the price is zero if you have access to the activity: PO Req approve requisition line when price is zero or PO Req approve reqn line when price is zero when approving entire req (Operator Maintenance - Security tab). You can only approve a requisition if the budget for your user group is exceeded (Group Budgets) if you have access to the activity: PO Req approve where over budget (Security Activities). If you are not allowed this activity, then the requisition/line is routed to the next user in the chain, even if the amount is within your maximum approval limits. When requisition budgets are in use (Purchase Orders Setup), but no budget is defined for the stock code or product class for the year/month, then you can only approve the requisition/line if you have access to the activity: PO Req approve where no budget (Security Activities) If you are not allowed this activity, then the requisition/line is routed to the next user in the chain.

See Activity considerations for approval of requisitions containing zero price lines.

See Activity considerations for approval of zero price lines.

Select this to clear (i.e. reverse) the approval of previously approved requisitions.

Only the originator can cancel a requisition. This is to prevent an important requisition being cancelled without the originator's knowledge. This option is therefore only enabled when you highlight a requisition line originated by you.

An approved requisition must be unapproved before routing it back to the originator for cancelling.

You cannot cancel a requisition line linked to a capex line. You use the Asset Capex Items program to detach the capex line.

You cannot cancel a requisition if at least one of the lines has been Issued or Transferred, nor can you cancel a requisition line that has been Issued or Transferred.

Select this to cancel the requisition currently highlighted in the listview.

This option is only enabled when you highlight requisition lines routed to you.

	The purchase order receipt can only be acknowledged by the originator of the requisition line.

You cannot put a requisition on hold if at least one of the lines has been Issued or Transferred.

You cannot put a requisition line which has been Issued or Transferred on hold.

This enables you to print a single requisition or a requisition line.

This should only be used if all requisition lines are for the same supplier.

If multiple suppliers are defined against the requisition lines, then the program prints the entire requisition using the supplier specified on the first requisition line (i.e. it assumes that the entire requisition is for the supplier specified on the first requisition line).

If you want to generate separate requisitions for each supplier on the requisition, then need to use the Requisition Print program and select the Document per line option.

Select this to approve only the requisition lines routed to you.

This applies if individual requisition lines were routed to different users for approval. If you do not select this option, then when you approve a requisition line routed to you, all other requisition lines are also automatically set to approved.

Select this to trigger a single event for each requisition routed to another user, regardless of the number of lines held against the requisition.

If you do not select this option then an event is triggered for each requisition line on the requisition that is routed to another user.

This preference applies only if you configured the event: Requisition routed to another user (req & receipt) or the event: Requisition routed to another user (req only) (Event Management).

Select this to automatically apply the additional information (see Detailed Information), for the first requisition line you create to additional lines for the same requisition.

Selecting this does not prevent you from changing the additional information for individual requisition lines if required.

Enable this to display a warning message when you attempt to approve a requisition or line with a zero price when you have access to the activities PO Req approve reqn line when price is zero when approving entire req and/or PO Req approve requisition line when price is zero (Security Activities). You can then either approve or ignore the requisition line(s).

If you do not have access to these activities, then an error message is displayed when you attempt to approve a requisition or line with a zero price. This is irrespective of whether you select this preference.

See Activity considerations.

Select this to view only those requisitions for which you have been granted the authority to create purchase orders.

This option is disabled when the activity: PO Req create purchase order, issues and transfers from all users is denied. See Activity considerations.

Selecting this preference automatically selects the option: Exclude > Exclude Routed to you, but you can manually deselect this option if required.

Selecting this preference automatically selects the option: Exclude > Exclude Originated by you, but you can manually deselect this option if required.

Select this to be able to enter a single requisition whose lines you want to display in the listview.

If you select this preference, then no requisitions are displayed in the listview after you enter your requisition user code. This enables you to indicate the single requisition you want to display.

Select this to set your requisition user to be temporarily unavailable to receive requisitions.

Requisitions are still routed to you (for audit trail purposes), but are then immediately re-routed to the user defined in the Forward to field below.

Enter the requisition user to which your requisitions must be routed during the period that you are temporarily unavailable.

A valid requisition user code must be entered. The user cannot be temporarily unavailable.

This field is only enabled when you select the option: Temporarily unavailable.

Indicate the requisitions you want to view based on their status.

For example, if you do not want to include cancelled requisitions in the listview, you would deselect the Cancelled option.

Select this to save your selections against you operator code.

The preferences you selected are saved until the next time you change them.

The requisition header would only indicate this statues if all requisition lines were confirmed into a purchase order and all lines were partially receipted in.