You use this program to import jobs/co-product receipts that were created using 3rd party application software.
You can also kit issue material and/or labor allocations as part of the import routine.
Field | Description |
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Import | Validates the contents of the import file and import records if there are no errors. |
Save Form Values | This option is only enabled in Design mode (see Automation Design). Your selections are saved and applied when the program is run in automated mode. |
Field | Description |
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Import method | |
From file | Indicates you want to import data from a file. |
Use data grid | Indicates you want to enter data directly into the grid of the Details pane (you can paste the contents of an Excel spreadsheet into the grid). |
File location | |
Server | Indicates the import file resides on the server. |
Client | Indicates the import file resides on the client. |
File name | Indicate the name of the import file (include the full path). |
Review file | Loads the contents of the import file into the Details pane. This enables you to validate the lines on the grid prior to importing the file. The Import button is enabled only when all lines are valid. |
Field | Description |
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Import only if all rows are valid | When enabled, the entire import file must be valid before any records
can be imported. The import aborts if any errors are encountered. When this is not enabled, valid records are imported and invalid records are ignored when the import is performed. |
Field | Description |
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Print the Details | Generate a report of the contents of the Details entry grid. |
Email the Details | Generate an email of the contents of the Details entry grid. |
Print the Import Results | Generate a report of the contents of the Import Results pane. |
Email the Import Results | Generate an email of the contents of the Import Results pane. |
Email recipients | Indicates the email addresses of recipients to whom you want to email the information displayed in the output panes. |
Delete file after use | Indicates whether you want to delete the import file after
all records are successfully
imported. In a client/server environment, both the import file on the server and the temporary import file created on the client are deleted. |
Close the application | Exits the program once processing is complete. Do not select this if you want to be able to view the information on screen when processing is complete or you want to print or email the contents of the Details and Import Results panes. |
Field | Description |
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Validate | This verifies whether there are any errors in the grid,
without actually importing records. Exclamation marks in the Validation status column indicates that one or more fields in the line are invalid. An explanatory error message is displayed when you hover your mouse pointer over the exclamation marks. |
Prints the contents of the import file, or changes made in the grid. | |
Export to Excel | Outputs data from the Details pane to an Excel spreadsheet. |
Search text | |
Clear | Clears the contents in the search text field. |
Edit | |
Copy | Copies the lines in the Details pane. |
Paste (all columns) | Ensure that you have data for all the columns that can
appear in the data grid before selecting this option. When you select to Paste (all columns) the date you are pasting must be in the format CCYYMMDD. Although no validation errors are displayed, the date is not converted into your SYSPRO date format. |
Paste (visible columns only) | Pastes data into the columns that currently appear in the
data grid, in the sequence that they appear. When you select to Paste (visible columns only) and the date you are pasting is not in CCYYMMDD format, you are prompted for the date format. The program correctly inserts it into the grid in the SYSPRO date format. |
Duplicate | Copies the current row to the end of the data grid. |
Find and Replace |
Displays a summary of the results of the validation/import.
This information can be printed or emailed providing you did not select to Close the application in the After processing completed section.
Field | Start position | Field length and description | ||||
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Header | ;SYSPRO IMPORT - Version=001 - WIPJRI Mandatory entry of this comment on the first line of the import file to distinguish it from a SYSPRO 6.1 layout file. This comment is not case sensitive. |
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Line type | 1 | 1 The first character of each line in the import file must be a J to indicate a job receipt. |
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Job number | 2 | 20 | ||||
Stock code | 22 | 30 Must match the stock code assigned to the job header, or if importing co-products it must match the stock code assigned to the co-product line. |
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Receipt quantity | 52 | 20 (12.6) Must be a positive value, and must be in the manufacturing unit of measure, if MUM is in use. When importing co-products, this quantity indicates the co-product receipt quantity. The job manufactured quantity for the notional part is updated as a ratio of the co-product quantities received. |
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Cost | 72 | 1 When importing co-products, this indicates the cost of the co-product instead of the job cost.
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Entered receipt cost | 73 | 16 (10.5) The entry at this field is used only if you specified M at the Cost field, and must be a positive value. |
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Complete | 89 | 1
If complete, then the transaction date (i.e. the date of the import) is used as the job completion date.
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Received qty exceeding outstanding job qty to be treated as an error (Y - Yes) | 90 | 1 Enter Y if you want to indicate an error when the receipt quantity for the job/co-product exceeds the outstanding job/co-product quantity. |
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Closure of job with outstanding job qty to be treated as an error (Y - Yes) | 91 | 1 Enter Y if you want to indicate an error when setting a job/co-product to closed that has an outstanding job/co-product quantity. |
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Filler | 92 | 3 These must be blank. |
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Reference | 95 | 30 If left blank, then this defaults to Import. |
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Bin location | 125 | 20 If left blank, then the bin held against the warehouse is used. |
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Update default bin | 145 | 1 | ||||
Lot number | 146 | 50 You must make an entry here if the item is traceable (unless you indicated that the job number must be used as the lot number). If you selected the option: Same lot to be used on multiple stock codes (Lot Traceability Setup):
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Lot expiry date | 196 | 8 | ||||
Concession number | 204 | 10 Enter the concession number in this field as you will be unable to capture it later. |
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Serial number | 214 | 50 You must make an entry here if the item is serialized. In addition, only a single serial number can be entered per line in the import file. If you selected the setup option: Same serial to be used for multiple stock codes (Inventory Setup ), then you can reuse the same serial numbers for different stock codes. If you did not select this option then an error is returned if the serial number already exists within the import file. |
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Serial expiry date | 264 | 8 | ||||
Kit issue | 272 | 1
The quantities and/or time is calculated from the quantity of the finished item being received into stock.
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Filler | 273 | 14 | ||||
Notation | 287 | 50 This is an optional field and any entry made here is printed on the Inventory Journal. |
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Update sales order on over-receipt of job (Y - Yes) | 337 | 1 This is an optional field indicating that a job linked to a sales order has been over-receipted and the sales order must be updated accordingly.
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Inspection reference | 338 | 20 This field is mandatory if manual numbering is defined. You can use the same WIP inspection reference for the same job, co-product line and lot number, enabling you to supply several lines for the same job, co-product, lot and WIP inspection reference but with different serial numbers. This does not apply if you selected automatic lot numbering (Lot Traceability Setup) or automatic WIP inspection reference numbering (WIP Setup). |
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Inspection narration | 358 | 100 | ||||
Sample inspection flag | 458 | 1 Set this to Y if the receipt quantity represents a sample quantity that must be receipted into WIP inspection. This only applies if the item is traceable and you selected the option: Sample quantity (Stock Code Maintenance).
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Co-product line | 459 | 6 Indicates the co-product line number to be receipted. This field is mandatory when importing co-product receipts. |
Field | Start position | Field length and description |
---|---|---|
Line type | 1 | 1 The first character of each line in the import file must be a J to indicate a job receipt. |
Job number | 2 | 20 |
Stock code | 22 | 30 |
Receipt quantity | 52 | 20 (12.6) |
Cost | 72 | 1 |
Entered receipt cost | 73 | 16 (10.5) |
Complete | 89 | 1 |
Received qty exceeding outstanding job qty to be treated as an error (Y - Yes) | 90 | 1 |
Closure of job with outstanding job qty to be treated as an error (Y - Yes) | 91 | 1 |
Filler | 92 | 3 |
Reference | 95 | 30 |
Bin location | 125 | 20 |
Update default bin | 145 | 1 |
Lot number | 146 | 50 |
Lot expiry date | 196 | 6 |
Concession number | 202 | 10 |
Serial number | 212 | 50 |
Serial expiry date | 262 | 6 |
Kit issue | 268 | 1 |
Filler | 269 | 14 |
Notation | 283 | 50 |
Update sales order on over-receipt of job (Y - Yes) | 333 | 1 |
Inspection reference | 334 | 20 |
Inspection narration | 354 | 100 |
Sample inspection flag | 454 | 1 |
Co-product line | 455 | 6 |
Imported receipts that exceed the acceptable cost variance percentage are rejected during processing if the Reject import receipts if cost variance exceeded setup option is enabled (WIP Setup).
If one or more allocations cannot be issued, a report indicates the import file line number and reason for the allocation not being issued. The job receipt is still performed and all remaining allocations are issued.
The import fails if a stock item being imported is on hold.
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the Electronic Signatures program.
eSignature Transaction | Description |
---|---|
WIP Stocked job receipts |
Controls access to the Post function in the Job Receipts and Job Receipts Import programs. |
When performing an import for a notional job, you must supply a record in the import file for each co-product to receipt. These are the co-products attached to the notional part. In addition, you must supply the co-product line number.
Receipts against hierarchical jobs are not supported.
Receipts against jobs for non-stocked items are not supported.
Receipts against master/sub jobs are not supported.
Negative quantity receipts are not supported.
Only one serial number can be specified per line.
A maximum of 1000 serial numbers per receipt can be receipted against a single stock code.
A maximum of 10 warehouses can be specified per import file.
Inventory documents are not printed on-line.
Kit issues with multiple bins are not supported.
Kit issues with serialized components are not supported.
Kit issues with traceable components are not supported.
Kit issues with negative allocations are not supported.
Kit issues with non-stocked components are not supported.
Kit issues with subcontract operations are not supported.
Kit issue documentation is not printed.
Kit issues cannot be performed for jobs for notional parts.
Operator access to the following activities within this program can be restricted. You configure this using the Operator Maintenance program.
Activity | Description |
---|---|
Listview/Forms - Export or print data | Controls whether an operator can print the contents of a listview and/or output the contents of a listview to an HTML page, XML document or Excel spreadsheet. |
Maintain data in import programs | Controls whether an operator can maintain import data in a data grid within any SYSPRO import program before the import is performed. |
Allowed to import from client | Controls whether an operator can use a SYSPRO import program to import data from a client machine (in a client/server environment). |
File Browse on server (C/S system) | Controls whether an operator use the browse function to load the Browse on Files and Folders program to locate files on the server in a client/server environment. Operators can still navigate to a file or folder on the server by typing in the full path name in the entry field. |
Application Help Panes provide step-by-step instructions for various functions within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program. The intention is that the pane provides information that is uncluttered and easy to navigate.
You can embed an Application Help Pane:
in the main SYSPRO menu
in any program with panes, if not using roles
when adding a role layout in Design Mode.
Inserting Application Help
You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.
Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.
Open the program for which you want to insert application help into a customized pane.
This functionality is only available for a program that has panes.
Right-click any form field.
You can also click the triangle menu icon that appears in the title area of a pane.
Select Insert Application Help from the context-sensitive menu.
The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.
Removing the Application Help pane
If you no longer want to display application help in a pane for your current program, you can simply remove it.
Select the Close icon in the right-hand corner of the application help pane.
Confirm that you want to delete the pane.