Work in Progress > WIP Inspection > WIP Inspection Variance Review

WIP Inspection Variance Review

You use this program to view and clear variances left in Work in Progress for completed WIP inspection references.

Completed WIP inspection references are those where the manufactured quantity for the inspection reference has been fully accepted, scrapped or reworked, but the inspection reference is not yet set to complete due to the existence of inspection variances.

WIP Inspection variances occur when there is a difference between the cost taken into WIP inspection for a parent item and the cost of the item when it is accepted into stock. These variances must be cleared before the job can be purged, archived or set to complete.

The variance values are reflected on the distribution report and are posted to the General Ledger.

Toolbar and menu

Field Description
Start Review Select this to display the inspection references according to the criteria you indicated.
Change Criteria Select this to change previously entered criteria.

Review Criteria

Field Description
Stock code selection This enables you to indicate the stock codes to include in the review.
Warehouse selection This enables you to indicate the warehouses to include in the review.
Job selection This enables you to indicate the job numbers to include in the review.
Job class selection This enables you to indicate the job classifications to include in the review.
GL distribution When you access the WIP Inspection Variance Review program, the General Ledger account to which the variances must be posted defaults to the Automatically cleared variances account defined against the warehouse (Warehouse Maintenance). If this is not defined, then it defaults to the WIP Automatically cleared variance account defined at company level (General Ledger Integration).
Default GL distribution account You use this field to enter the default General Ledger account to which the variances for the selected lines must be posted.

WIP Inspection Variance Review

This pane displays the inspection references that are complete, but have not been set to complete, due to the existence of variances. Only those references you selected to include in the Review Criteria pane are displayed.

Field Description
GL Distribution Select this to distribute outstanding amounts to General Ledger codes of your choice in the General Ledger Entry pane.
Post Select this to post the variance for the selected line(s) to the General Ledger and to set the inspection reference to complete.
[Note]

The variance(s) for the selected line(s) are posted to the General Ledger code defined against each line during General Ledger distribution. If you did not define a ledger code against a line, then the variances are posted to the ledger code defined in the Review Criteria pane.

Posting Details

This pane displays the current posting information for the transactions as well as the running totals of General Ledger distribution entries added.

Field Description
Posting month This indicates the period in the year selected into which the variance(s) will be posted, but can be changed (see Change Posting Period).
Posting year This indicates the year into which the variance(s) will be posted, but can be changed (see Change Posting Period).
Transaction date This indicates the transaction date required for the transactions.
Distribution values

These values change as transactions are assigned and accumulated in the General Ledger Entry pane.

  • Total Distribution value

  • Undistributed value

    This indicates the difference between the variance amount and the amount currently distributed to ledger accounts. This amount must still be distributed.

  • Distributed value

    This indicates the total amount currently distributed to the General Ledger.

General Ledger Entry

The fields on this pane enable you to distribute any outstanding amounts for an inspection reference to ledger accounts of your choice.

Field Description
Delete

Select this to remove the highlighted transaction from the entries listview.

You can only select this function if an entry has already been added.
Apply Undistributed Select this to assign the total outstanding amount to the specified ledger code. The Undistributed amount is displayed in the Posting Details pane.
Ledger code

You use this field to indicate the ledger code to which you want to distribute the variance amount for the selected line.

This defaults to the ledger code defined against your preferences, but can be changed.

[Note]

  • Your entry at the ledger code field is validated only if the Work in Progress module is integrated to General Ledger in detail or summary (General Ledger Integration).
Ledger description This indicates the description for the ledger code.
Distribution amount You use this field to indicate the amount you want to distribute to the specified ledger account.

Notes and warnings

Prerequisites

  • Before using this program you must run theBalance function of the WIP Period End program to enable the system to identify jobs with inspection variances.

Restrictions and limits

  • No detail Inventory journals are created for transactions processed using the WIP Inspection Variance Review program. In addition, the summary inventory journal page reflects zero values. The reason is that these transactions are for variance values only and therefore do not affect inventory quantities.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.