The description for this field is the description you defined for the section.

This indicates a valid value for the section.

Enables you to automatically build the description for the ledger code (General Ledger Codes).

When a General Ledger code is created, the description for the ledger code is made up of the descriptions for the valid values of the sections.

The description for this field is the description you defined for the section.

Enter a valid value for the section.

Immediately deletes a permissible value assigned to a section.

You cannot delete a section if a ledger code containing the section is already defined (General Ledger Codes).

Creates new section codes from your existing ledger codes.

The program reads your current General Ledger codes and creates the required sections, together with their separators according to the structure you defined.

If you want to create a General Ledger code structure from your existing account code structure, then the section types, lengths and separators must be defined in exactly the same format as the existing account code structure In addition, your existing account codes must all have exactly the same structure. You cannot process transactions to any existing General Ledger accounts that do not conform to the structure. You can use the GL Code Conversion program to restructure your existing account codes to all have the same structure/format. For example: Your current General Ledger accounts are manually defined (structured) as: - Revenue and expense accounts: Account number plus Cost center code (e.g. 5000-10) - Balance sheet accounts: Account code only (e.g. 1000) Using the GL Structure Definition program, you define the structure as: Account number (4 characters), a separator "-" (1 character) and a cost center code (2 characters). When you select the Create Sections function, the sections for the revenue and expense accounts are correctly created and these account codes are therefore defined as valid. The balance sheet accounts, however, have a different structure (no cost center), and their structure is not defined. This means that you will be unable to process any transactions to your current balance sheet accounts. If you did not use the GL Code Conversion program to restructure your balance sheet accounts, then you need to manually create new balance sheet accounts with a cost centre code attached (e.g. 1000-00).

Select this to create new section codes from your existing ledger codes (i.e. The ledger codes previously defined using the General Ledger Codes program).

The program reads your current General Ledger codes and creates the required sections, together with their separators according to the structure you defined.

If you want to create a General Ledger code structure from your existing account code structure, then the section types, lengths and separators must be defined in exactly the same format as the existing account code structure In addition, your existing account codes must all have exactly the same structure. You cannot process transactions to any existing General Ledger accounts that do not conform to the structure. You can use the GL Code Conversion program to restructure your existing account codes to all have the same structure/format. For example: Your current General Ledger accounts are manually defined (structured) as: - Revenue and expense accounts: Account number plus Cost center code (e.g. 5000-10) - Balance sheet accounts: Account code only (e.g. 1000) Using the GL Structure Definition program, you define the structure as: Account number (4 characters), a separator "-" (1 character) and a cost center code (2 characters). When you select the Create Sections function, the sections for the revenue and expense accounts are correctly created and these account codes are therefore defined as valid. The balance sheet accounts, however, have a different structure (no cost center), and their structure is not defined. This means that you will be unable to process any transactions to your current balance sheet accounts. If you did not use the GL Code Conversion program to restructure your balance sheet accounts, then you need to manually create new balance sheet accounts with a cost centre code attached (e.g. 1000-00).

Indicates the description for the Account code. This is displayed throughout the SYSPRO system whenever the ledger code is entered.

Only ledger codes created after the description is changed will indicate the new description. Existing ledger code descriptions are not changed.

Assign the ledger account to a specific ledger group.

This provides you with an alternative method of grouping your accounts (other than by account type). It can also be used as a selection and sequencing tool for viewing and printing your ledger accounts.

General Ledger Group codes are defined using the GL Groups program.

This entry determines the default tax code assigned to each distribution entry posted from either the AP Invoice Posting program, or the withdrawal function of the Deposits and Withdrawals program.

If left blank, then the Deposits and Withdrawals program uses the Default tax codes defined on the Tax tab of the Cash Book Setup program.

The Descriptive tax code must be used if defined (Descriptive Tax Codes).

In the AP Invoice Posting program, the tax code you entered when processing the Transaction Details is used if the tax code against the ledger code is blank. If the tax code against the ledger code is blank, then the Default tax code defined on the Tax tab of the Accounts Payable Setup program is used.

This is displayed if the option: Second tier tax is set to Required (Accounts Payable Setup - Tax tab).

This entry determines the default second tier tax code assigned to each distribution entry posted from the AP Invoice Posting program.

The tax code can be left blank. If left blank, then the tax code you entered when capturing the Transaction Details is used. Only if that tax code is also blank does is the Default tax code defined on the Tax tab of the Accounts Payable Setup program used.

This relates to alternate currency ledgers only.

Indicate a revaluation category for the ledger code.

Revaluation categories determine how the transactions in the ledger code must be revalued when you select the GL Alternate Currency Valuation program.

Classify your ledger codes, providing for balancing controls and flexible reporting.

	You can only change the account type if the ledger code has a zero account balance and a zero opening balance for the current year and a zero history record for the current year. It is important to define your account types correctly, as these account types are used in the ratio analysis calculations. Therefore, if your account types are incorrectly defined, your ratios will be incorrect.

You must not change Balance Sheet account types (Asset, Capital and Liability) to Income Statement account types (Revenue, Expense) as this will cause data corruption. If you change a Balance Sheet account type to another Balance Sheet account type, or a Revenue account to an Expense account or vice versa, you must run the Balance function of the GL Period End program for each year for which you are retaining General Ledger history (General Ledger Setup).

Select this to define this account code as an asset account.

Asset account types are balance sheet accounts and their balances are therefore not transferred to the Retained Earnings account when a Year end is performed (GL Period End).

Select this to define this account code as a capital account.

Capital account types are balance sheet accounts and their balances are therefore not transferred to the Retained Earnings account when a Year end is performed (GL Period End).

Select this to define this account code as a liability account.

Liability account types are balance sheet accounts and their balances are therefore not transferred to the Retained Earnings account when a Year end is performed (GL Period End).

Select this to define this account code as a revenue account.

Revenue account types are Income Statement (Profit and Loss) accounts. When a year end is performed, (GL Period End), you can select the option Set expense and revenue accounts to zero, to automatically transfer the balances in these account types to the Retained earnings account defined against the company (Company Maintenance - General tab).

Select this to define this account code as an expense account.

Expense account types are Income Statement (Profit and Loss) accounts. When a year end is performed, (GL Period End), you can select the option "Set expense and revenue accounts to zero", to automatically transfer the balances in these account types to the Retained earnings account defined against the company (Company Maintenance - General tab).

Select this to define this account code as a statistical account.

Statistical accounts are used for the analysis of non-financial information within the General Ledger. They do not affect any normal financial accounting processes.

Statistical accounts are automatically defined as control accounts by the system to prevent transactions being processed to them from other modules. i.e. Statistical accounts can only be updated from within the General Ledger module.

An existing General Ledger account code cannot be re-defined as a statistical account type if:

You use this to define whether the account is a current or non-current asset or liability. This only applies to an Asset or Liability. Account type.

It is important to define these correctly, as the ratio analysis calculations are based on account types.

If the ledger code is an Asset account type, then you can select this option to indicate that it is a current asset account. If you do not select this option, then by default, the account is assumed to be a non-current asset.

If the ledger code is a Liability account type, then you can select this option to indicate that it is a current liability account. If you do not select this option, then the account is assumed to be a non-current liability by default.

An entry can only be made here if you set the Account type to Expense.

The Expense type is used by the Accounts Payable module (if integrated to General Ledger) to determine the category into which purchases are accumulated during expense distribution (refer to AP Invoice Posting).

Select this to set the account as a control account.

Control accounts represent the transactions that have taken place in the sub ledgers.

These accounts are updated by the sub ledgers (Accounts Payable, Accounts Receivable, Cash Book, Inventory, Work in Progress and Fixed Assets), when these sub ledgers are integrated to the General Ledger (General Ledger Integration).

This option is automatically enabled for Statistical account types and cannot be changed.

Select this to set the account as a Gain/Loss account.

Gain/Loss accounts relate to the revaluation of alternate currency ledgers.

The GL Alternate Currency Valuation program posts variances in revaluation to the Gain/Loss accounts defined in the Revaluation categories (see GL Revaluation Categories).

Select this if you want this ledger code to be subject to account analysis.

If you select this option, then analysis information must be entered when processing journals or distribution entries from a sub-ledger to this ledger code.

You cannot select this option if you selected the Control account option:

When you select this option, you must specify an Analysis category.

When you select this option and you want to process analysis entries from sub modules, then the General Ledger integration method for the sub module(s) must be set to detail either at company level (General Ledger Integration) or against the individual General Ledger account code(s). Failure to do this results in analysis entries not being posted. Care must be taken when enabling account analysis for a ledger code, as the GL Analysis program is automatically loaded each time you process a transaction to an account requiring analysis. You may, for example, not want to select GL analysis for accounts defined in integration programs such as Browse on Banks, Browse on Tax Codes, Browse on AR Branches, AR Sales Ledger Interface, AR Payments Ledger Interface, Assets Ledger Interface, etc. Transactions which use the GL control accounts defined against the tabs of the General Ledger Integration program do not cause the GL Analysis program to be loaded. This is irrespective of whether GL analysis is required against these accounts.

If you no longer require GL analysis for a ledger code, then this option must be disabled against that GL code. If you no longer require GL analysis at all, then this option must be disabled against all GL codes.

Specify the analysis category to use when processing transactions to this ledger code. This is only enabled if you selected the GL Analysis required option.

This descriptive field indicates the unit of measure in which the statistical data must be measured.

It must be defined for all Statistical account types.

This enables you to prevent the unauthorized manual posting of detail ledger distributions to this account code.

This is only available if you selected the setup option: Passwords required for individual ledger accounts (General Ledger Setup - General tab).

Defining a password against an account prevents:

The GL Entries Import program ignores any passwords defined against ledger codes (GL Structure Definition or Browse on General Ledger Codes).

Select this to accept your changes and return to the previous screen.

	This does not save the password against the account. You need to select the Save function from the General Ledger Codes screen to save the information you entered.

This enables you to define the method of integration for this particular ledger code.

This is only available if you selected the setup option: Integration from sub-ledger at ledger code level (General Ledger Setup - general tab). Additionally, the sub-ledger must be linked to General Ledger in detail or summary (General Ledger Integration - General Ledger tab).

Integration of the sub-ledgers is defined at sub-ledger level using the General Ledger Integration program, however, you can use this Integration function to define a different integration level for this specific account code only. The integration level you define against an account takes precedence over the integration level defined at sub-ledger level.

Defining integration at ledger code level can be useful when the sub-ledger is linked to the General Ledger in detail, but for specific ledger accounts against which postings are made, you only want summary information passed through to the General Ledger (and vice versa).

Typically, you would not want to integrate to a control account in detail because of the volume of entries that would be created in the control account.

Accepts the integration level you selected and returns to the previous screen.

	This does not save the integration level you indicated. You must select the Save function from the General Ledger Codes screen to save the information entered.

This enables you to define the valid business processes for the account code.

By default, transactions relating to all business processes are enabled for a General Ledger account.

By defining the business processes against a ledger code, you can ensure that the code is only used for appropriate transactions.

When you process a transaction and browse on the ledger code, only the ledger codes enabled for the business process related to the transaction you are processing are displayed.

Refer to Customize business process properties for information on how to customize business process properties.

This lists the business processes for which the account code can be enabled.

You can select up to 10 business processes for the ledger code.

Select this to define the business processes you want to enable for the account code.

If you select this option, then you must define at least one business process for the ledger code.

	Business processes attached to ledger codes are ignored by the GL Journal Entry program when posting sub-module journals.

Save the information entered for the current account code and returns to the previous screen.

This is only available when you select the Add function.

Controls access to the addition of sections in the GL Structure Definition program.

Controls access to the maintenance of sections in the GL Structure Definition program.

Controls access to the deletion of sections in the GL Structure Definition program.

Controls access to the addition of general ledger code templates in the GL Structure Definition program.

Controls access to the maintenance of general ledger code templates in the GL Structure Definition program.

Controls access to the deletion of general ledger code templates in the GL Structure Definition program.