Enter the code of the supplier for whom you want to capture the invoice(s).

If an invalid currency and/or invoice terms is defined against the supplier then you will be unable to capture invoice details for the supplier.

If the supplier is on hold, a warning message is displayed and you can select to either accept or reject the supplier.

Flags the transaction as an acquisition (i.e. your supplier has your VAT details and does not charge you VAT on invoices. Instead, you self-charge the VAT and reclaim it).

This is applies when all of the following are true:

This indicates the current balance outstanding against the supplier.

This value is always displayed in the local currency.

This indicates the currency defined against the supplier (Supplier Maintenance).

It is the currency in which you are adding the invoice details.

This indicates the current balance outstanding against the supplier.

This value is always displayed in the local currency.

These fields enable you to enter the details for the invoice you are adding.

	All monetary values must be entered in the currency defined against the supplier (Supplier Maintenance).

Enter the supplier's invoice reference number.

The number you enter must not already have been captured against the current supplier, either as an invoice or a registered invoice (see AP Invoice Posting). In addition, the invoice must not already have been added using the AP Initial Invoice Capture program.

An entry of spaces is invalid.

This defaults to the branch defined against the supplier (Supplier Maintenance) but can be changed.

The branch code you enter must exist (see Browse on AP Branches). In addition, you will be unable to enter a branch code to which you have been denied access (see Operator Maintenance).

Enter the total invoice amount inclusive of tax.

This amount can be negative. This enables you to capture credit notes issued by the supplier.

Enter the portion of the Transaction amount inclusive value that relates to QST.

The value is not calculated automatically and must therefore be entered manually.

This only applies if you have indicated that second tier tax is required (Accounts Payable Setup) and the supplier for whom you are entering the invoice details is defined as a local currency supplier.

Enter the portion of the Transaction amount inclusive value that relates to tax.

This value is not calculated automatically and must therefore be entered manually.

This only applies if you indicated that you require a global tax file (General Ledger Setup) and/or the tax distribution method is defined as detail or summary (Accounts Payable Setup).

This field is disabled if the supplier is defined as a foreign currency supplier and you have not enabled the option to allow tax entry for foreign currency supplies (Accounts Payable Setup).

Enter the portion of the Transaction amount inclusive value that relates to freight charges.

The value you enter must be inclusive of tax if applicable.

Enter the portion of the Transaction amount inclusive value that relates to miscellaneous charges.

The value you enter must be inclusive of tax if applicable.

The discount amount is automatically calculated based on the value entered at the Transaction amount inclusive field and the invoice terms defined against the supplier (Supplier Maintenance) but can be changed.

The amount entered in this field cannot be negative, regardless of the sign of the transaction value.

If the discount amount is zero, then the Discount date field is disabled.

This indicates the exchange rate to use for the transaction.

An exchange rate of zero is invalid.

This only applies if the supplier is defined as a foreign currency supplier and the supplier's currency code is not defined as fixed (see Currencies).

The entry in this field defaults to the exchange rate defined against the currency, but can be changed.

If the currency code is defined as fixed, then the exchange rate defined against the currency code is used and cannot be changed.

This field is disabled and set to a value of 1 for local currency suppliers.

Enter the invoice date printed on the supplier's invoice.

This defaults to the current system date, but can be changed.

The Discount date and Due date are calculated based on the date you enter here, together with the invoice terms defined against the supplier (Supplier Maintenance).

The system determines the Discount date for each invoice according to the Invoice date entered and the invoice terms defined against the supplier (Supplier Maintenance), but this can be changed.

The Discount date is the date by which the supplier's invoice must be paid in order for you to qualify for the discount determined by the supplier.

This field is only enabled if the Discount amount is non-zero.

The Discount date cannot be prior to the Invoice date.

Enter the date on which the invoice is due for payment.

This date cannot be prior to either the Invoice date or the Discount date.

The Due date is automatically calculated based on the Invoice date entered and the invoice terms defined against the supplier (Supplier Maintenance).

Enter a reference for the transaction.

The reference is printed on the AP Invoice Journal Report and is displayed when you query the supplier's invoices.

Adds the invoice details you entered to the list of invoices captured for the supplier.

The invoice details are displayed in a listview which can be customized.

Removes all invoices from the list of captured invoices for the supplier. The value in the Total field is set to zero.

This displays the total of the invoices added to the list of invoices captured for the supplier.

It is displayed in the currency of the supplier and is adjusted each time you Add or Remove invoices from the list.

Adds the invoices listed in the list of adjustments to the supplier's account.

The transaction is created in the Accounts Payable Journal file/table. The journal for the invoice(s) can be printed using the AP Invoice Journal Report program.

These fields enable you to change certain details for an invoice previously captured using the AP Initial Invoice Capture program.

	All monetary values must be entered in the currency defined against the supplier (Supplier Maintenance).

Enter the invoice number you want to adjust.

This number must exist against the current supplier and must have been captured using the AP Initial Invoice Capture program.

You cannot use the AP Initial Invoice Capture program to adjust an invoice if:

Enter the amount by which the total invoice amount must be adjusted.

The amount you enter must be inclusive of tax. The adjustment amount can be negative.

Enter the portion of the Transaction amount inclusive value that relates to QST.

The value is not calculated automatically and must therefore be entered manually.

This only applies if you have indicated that second tier tax is required (Accounts Payable Setup) and the supplier for whom you are entering the invoice details is defined as a local currency supplier.

Enter the portion of the Transaction amount inclusive value that relates to tax.

This value is not calculated automatically and must therefore be entered manually.

This only applies if you indicated that you require a global tax file (General Ledger Setup) and/or the tax distribution method is defined as detail or summary (Accounts Payable Setup).

This field is disabled if the supplier is defined as a foreign currency supplier and you have not enabled the option to allow tax entry for foreign currency supplies (Accounts Payable Setup).

Enter the portion of the Transaction amount inclusive value that relates to freight charges.

The value you enter must be inclusive of tax if applicable.

The adjustment amount can be negative.

Enter the portion of the Transaction amount inclusive value that relates to miscellaneous charges.

The value you enter must be inclusive of tax if applicable.

The adjustment amount can be negative.

The discount amount is automatically calculated based on the value you enter in the Transaction amount inclusive field and the invoice terms defined against the supplier (Supplier Maintenance) but can be changed.

The adjustment amount entered in this field can be negative.

If the discount amount is zero, then the Discount date field is disabled.

Enter the invoice date printed on the supplier's invoice.

This defaults to the Invoice date entered at the time of adding the invoice, but can be changed.

Enter the discount date (this is not automatically recalculated when you process an adjustment).

This is the date by which the supplier's invoice must be paid in order for you to qualify for the discount determined by the supplier.

This only applies if the Discount amount is non-zero.

The Discount date cannot be prior to the Invoice date.

Enter the date on which the invoice is due for payment (this is not automatically recalculated when you process an adjustment).

This date cannot be prior to either the Invoice date or the Discount date.

Enter a reference for the adjustment.

The reference is printed on the AP Invoice Journal Report and is displayed when you query the supplier's invoices.

Adds the adjustment details you entered to the list of adjustments captured for the supplier.

Removes all adjustments from the list of captured adjustments for the supplier.

If you select this function, then the value in the Total field is set to zero.

This displays the total of the adjustments added to the list of adjustments captured for the supplier.

It is displayed in the currency of the supplier and is adjusted each time you Add or Remove adjustments from the list.

Select this to adjust the invoices listed in the list of adjustments against the supplier.

The adjustment transaction is created in the Accounts Payable Journal file/table. The journal for the transaction(s) can be printed using the AP Invoice Journal Report program.