You use this program to post permanent entries in the Accounts Receivable module and to create an invoice against a customer for each entry posted.
You use the AR Permanent Entries Format program to define the invoice format for permanent entries.
Accounts Receivable permanent entries are created using the AR Permanent Entry Maintenance program. A list of permanent entries on file can be printed using the AR List of Permanent Entries program.
| Field | Description |
|---|---|
| Last extracted date | Indicates the system date on which the permanent entries were last posted. |
| Posting information | |
| Period |
Indicates the period and year to be used as the posting month and year when the transactions should be created. The current period and year are displayed by default but can be changed using the Change Period function. |
| Change Period | Select this to use the Change Posting Period program
to change the posting period and year for the selected
entries. To use this function, Accounts Receivable must be linked to General Ledger in Detail or Summary (General Ledger Integration - General Ledger tab). |
| Alignment |
Select this to print one or more invoices containing test characters to ensure that the invoice stationery is correctly aligned in your printer. This is only available when the option Permanent entries invoice print required (Accounts Receivable Setup - General tab) is enabled. |
| Number of pages to print | This indicates the number of test invoices you want to print. |
| OK | Select this to print the number of test invoices specified. |
| Cancel | Select this to return to the previous screen without printing the alignment. |
| Post |
Select this to process the permanent entries for the period indicated. A permanent entries invoice is printed for each entry that was extracted for this run of the program when the Permanent entries invoice print required (Accounts Receivable Setup - General tab) is enabled. The next invoice number allocated to the invoice generated is based on whether the Invoice numbering method is By company or By branch (Accounts Receivable Setup - Numbering tab). All sales invoices created within a single SYSPRO company must have a unique number when the option: Allow same number for different customers (Sales Order Setup - Numbering tab) is not enabled. This applies irrespective of the order or invoice numbering methods selected. |
| OK | Select this to process the transactions and produce the invoices. |
| Cancel | Returns to the previous screen without processing the transactions. |
| Reprint Invoices | Select this to reprint entries until the next time you
post invoices using the Post function of the AR Post Permanent Entries program (i.e. you can only reprint
permanent invoices that were created from the last posting.
Each time you post the permanent entries, the reprint
file/table is cleared). This only applies when the option: Permanent entries invoice print required (Accounts Receivable Setup) is enabled. |
| Close | Exits the program without processing any entries. |
You can reprint invoices for entries until the next time you post invoices using the Post function of the AR Post Permanent Entries program.
This function is only available only if you selected the setup option Permanent entries invoice print required (Accounts Receivable Setup - General tab).
| Field | Description |
|---|---|
| Invoice selection | This enables you to indicate the invoice(s) you want to reprint. |
| Alignment |
Select this to print one or more invoices containing test characters to ensure that the invoice stationery is correctly aligned in your printer. This function is only available only if you selected the setup option Permanent entries invoice print required (Accounts Receivable Setup - General tab). |
| Number of pages to print | This indicates the number of test invoices you want to print. |
| OK | Select this to print the number of test invoices specified. |
| Cancel | Select this to return to the previous screen without printing the alignment. |
| Select this to reprint the invoice(s) you indicated. | |
| Close | Select this to return to the previous screen without reprinting any invoices. |
To print invoices for AR permanent entries, you need to select the option: Permanent entries invoice print required (Accounts Receivable Setup - General tab).
Permanent entries cannot be posted into period 13, even if your number of accounting periods per year is set to 13 (Company Maintenance - General tab).