General Ledger > Setup > GL Standard Journals

GL Standard Journals

You use this program to create standard journals.

You use a standard journal as a template to create any normal journal type, except for an inter company journal.

Standard journals are normally used when the ledger values continually change but the ledger codes stay the same.

When creating a normal journal you can copy a standard journal as a starting point for the actual journal (see GL Journal Entry).

Toolbar and menu

Field Description
New Select this to process new a standard journal.
Save Select this to save the details for the currently displayed journal.
Delete Select this to delete the currently displayed journal.
Standard Journal

You use this field to enter the code you want to assign to the standard journal.

You can enter up to 6 characters to uniquely identify the standard journal.

You can use the Browse on GL Standard Journals program to view existing standard journal codes

Edit  
Add Line Select this to add a line to the Journal Details list of entries for the journal.
Remove Line Select this to delete the currently highlighted entry from the Journal Details list of entries for the journal.
Notes  
Journal Notes Select this to use the Notepad Editor program to add free format notes to the journal.

This option is only available when you maintain an existing journal.

Print This option is disabled if you are denied access to the GL Journal Report program.
Print Current Journal Select this to print the journal currently displayed.
Print Multiple Journals Select this to print multiple journals according to the selection criteria you define (see Print Standard Journals).
Undistributed Select this to apply the amount displayed in the Undistributed amount field to the currently highlighted line in the Journal Details pane.

Print Standard Journals

This screen is displayed when you select the Print Multiple Jnls option from the Print menu.

Field Description
Standard journal selection Indicate the range of standard journals to print.
Print Select this to print the journals according to your selections.
Close Select this to return to the previous screen without printing the journals.

Journal Header

This options in this pane enable you to maintain the Journal Header details for the journal.

Field Description
Reference

This enables you to attach a reference to the journal.

This reference is copied to the journal Reference when you copy the standard journal into a Normal or a User-defined journal.

The entry made here is printed on the GL Journal Report and can be viewed within the GL Query program.

Notation

This enables you to enter additional text as a notation against the journal.

This entry is printed on the GL Journal Report and can be viewed within the GL Query program.

Undistributed amount This field displays the difference between the value totals of the debit and credit entries.
Message A message is displayed in this field if the journal is out of balance.

Journal Notes

This pane displays the notes entered against the journal using the Journal Notes option from the Notes menu.

Journal Details

The fields on this pane enable you to enter the journal lines.

Field Description
Ledger code

This indicates the Ledger code to which you want to post the journal amount.

[Note]

If you have enabled G/L Structure Definition (GL Structure Definition), and you attempt to post to a General Ledger account code which has not yet been created (General Ledger Codes), then the ledger code is automatically created based on the template defined.

As soon as a valid code is entered in the Ledger code field, it is immediately created in the General Ledger. It is not created only when the transaction is saved.

G/L analysis is not available for Standard journals.

Description This displays the description for the ledger code entered in the previous field.
Reference

The entry made here is printed on the GL Trial Balance and can be viewed within the GL Query program.

This indicates the reference attached to the specific entry within the journal.

When adding a new standard journal, this defaults to the text entered in the Reference field Journal Header pane.

Debit amount Enter the debit value for the journal line.
Credit amount Enter the credit value for the journal line.
Comment

The entry made here (up to 60 characters) is printed on the GL Trial Balance and can be viewed within the GL Query program.

This comment is relative to the current entry being made.

Rows This indicates the total number of entries in the journal.
Total These fields indicate the total value of debit entries and the total value of credit entries for the journal.

Notes and warnings

Restrictions and limits

  • Standard journals cannot be posted directly to the General Ledger, but are copied into normal journals for posting.

Coding considerations

  • If a General Ledger account used in this program requires General Ledger analysis (General Ledger Codes or GL Structure Definition), then the GL Analysis program is displayed when you post the transaction, enabling you to enter the analysis details or to select to enter them later (see General Ledger Integration). General Ledger analysis entries are always distributed in the local currency, irrespective of the currency in which the original transaction is processed.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.