You use this program to define the page layout for printing inspection, reject and scrap documents for transactions created using the Purchase Order Inspection program.
| Field | Description | ||||
|---|---|---|---|---|---|
| Document type | Indicate the type of document you want to define or maintain. | ||||
| Inspection | Select this to define a document to use when you receive items into inspection. | ||||
| Reject | Select this to define a document to use when you reject items from a supplier. | ||||
| Scrap | Select this to define a document to use when you scrap items received from a supplier. | ||||
| Print method | Select the method by which you want to print the selected inspection document. | ||||
| Standard document | Select this to print your inspection document using pre-printed stationery. | ||||
| SRS document |
Select this to print your inspection document using SRS Document Printing. See SRS Document Printing Overview for additional information. |
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| Word document | Select this to print your inspection document using MS
Word. Refer to Word Printing for additional information about printing using MS Word. |
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| Format options |
Indicate which section of the document you want to maintain. You select one of the options and then use the Change function to define the preferences and page layouts for your document.
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| Detail Section Message | Select this to enter the text and print position for a Serial message on the inspection document. | ||||
| Change | Select this to define the preferences and print positions for your inspection document. | ||||
| Copy | Select this to copy one document type to another document type. | ||||
| Save | Select this to save any changes you made to the document. | ||||
| Alignment |
Select this to print your document using test characters to verify that the fields you have defined are correctly aligned on your stationery. It is advisable to print the alignment on the same printer you will use to print the actual documents. |
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Select this to print the format information you entered for the document you defined. It is advisable to keep this report for disaster recovery purposes. |
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| Close |
Select this to exit the program without saving any changes you made. If you have made changes to the format, then the program prompts you to save or discard these changes. |
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![[Note]](images/note.png)
You use the Detail Message Section function to enter the text and print position for a Serial message on the inspection document.
| Field | Description |
|---|---|
| Serial message | |
| Row | Indicate the vertical position (i.e. top to bottom)
at which you want to print the text entered in the
Message field. The row specification for any field cannot exceed 65. |
| Column |
Indicate the horizontal position (i.e. left to right) at which you want to print the text entered in the Message field. The column specification for any field cannot exceed 120. |
| Message | Enter the actual text you want to print. Up to 30 characters can be entered. |
| Close | Select this to return to the previous
screen. You use the Save function from the Inspection Document Format screen to save your entries. |
You use the Alignment function to print the selected inventory inspection document using test characters to verify that the fields you have defined are correctly aligned on your stationery.
| Field | Description |
|---|---|
| Print test inspection document alignment? | |
| OK | Select this to print the test format alignment for the document. |
| Cancel | Select this to return to the previous screen without printing an alignment. |
The Copy function enables you to copy one document type to another document type. Document types can also be copied between companies (i.e. From one company to another).
This is useful if you want to define multiple documents, with minor differences in each. Instead of having to re-define the entire document, you can copy the original document to another document and then apply the required changes to the copied document.
| Field | Description | ||||
|---|---|---|---|---|---|
| Company | This indicates the company in which you are currently working. | ||||
| Copy from document type |
This indicates the document type you want to use to create the new document. The document type you select here is copied to the document you selected in the Document type field. |
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| Inspection | Select this to copy your current inspection document format to the new document. | ||||
| Receipt | Select this to copy your current receipt document format to the new document. | ||||
| Scrap | Select this to copy your current scrap document format to the new document. | ||||
| Change Company | Select this to change to a different company from which you want to copy an inspection document. | ||||
| Copy from company | Indicate a valid company from which you want to copy an inspection document format. | ||||
| OK | Select this to accept the company id you entered at the previous prompt. | ||||
| Cancel | Select this to return to the Copy Format screen without changing the company id. | ||||
| OK |
Select this to copy the document format you selected to the new document.
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| Cancel | Select this to exit the program without performing the copy. | ||||
You use the options on this tab to select the preferences and sections for which you want to define the print positions for your document(s).
The following sections are available depending on the Document type you selected to configure and the Print method you selected:
- Preferences (see Preferences)
- Detail section (see Detail Section)
- SRS options (see SRS Document Print Setup and SRS Document Template)
- MS Word Options (see MS Word Options)
-
Serial number tacking section
This enables you to define the print positions for the fields related to serial tracking on your document. It is only available if the Print method is Word document.
When you highlight a section for a Standard document format and select the Change function, the fields for which print positions can be defined are displayed.
The following options are used to indicate the print positions for these fields:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to delete the row and column print positions for the highlighted field. When you select this function, the print positions for the highlighted field are set to zero, which means the field is not printed. |
| Text Fields | This enables you to enter up to 5 lines of text (30 characters per line) that you want to print at a specific position on each document. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made to the format at the time of exiting the program. |
The Text Fields function enables you to enter up to 5 lines of text (30 characters per line) that you want to print at a specific position on each document.
| Field | Description |
|---|---|
| Clear text | Select this to clear the text and print positions for the highlighted text field. |
| Change | Select this to maintain the highlighted text line. |
| Text | Indicate the actual text that must be printed on the document. |
| Row |
Indicate the vertical position (i.e. Top to bottom) at which you want to print the text entered in the Text field. The row specification for any field cannot exceed 65. |
| Column |
Indicate the horizontal position (i.e. Left to right) at which you want to print the text entered in the Text field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within each section to maintain the row and column print positions for the highlighted field in the section.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to define. To assist you in positioning the fields correctly, select the Print Mask for Document Alignment to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents. |
| Row |
This indicates the vertical position (i.e. Top to bottom) at which you want to print the highlighted field. The row specification for any field cannot exceed 65. |
| Column |
This indicates the horizontal position (i.e. Left to right) at which you want to print the highlighted field. The column specification for any field cannot exceed 120. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
You use the Preferences function to define the default page layout for each of the inspection document types.
These preferences are defined separately for each document.
| Field | Description |
|---|---|
| Total number of lines on a page |
Indicate the number of lines you require on the inspection document. The entry made here cannot exceed 99. |
| Highest start column across page | Indicate the maximum column number that can be specified when
defining the column print positions for fields on the document. This must be in the range 1-150. See also Preference restrictions. |
| Maximum number of text lines to print | Indicate the maximum number of text lines that must be printed for each of the text blocks configured in the detail section (i.e. Technical specification text, inspection text, purchase order text and serial number text). |
| Gap from one serial to next |
Indicate the number of characters between where the first character of the first serial number on the line prints, and the first character of the second serial number on the line prints. This would be used if you are using serial tracking for your inventory items (Inventory Setup - options tab). |
| Number of serial numbers across page |
Indicate the number of serial numbers you want to print on a line. This would be used if you are using serial tracking for your inventory items (Inventory Setup - options tab). |
| Print date format |
Indicate the format in which you want to print dates on your document. This can be based on your system date format or a user defined date format (i.e. Short date or Long date). These formats are defines within the System Setup program. |
| Format is 6.1 compatible | This applies to stationery formats defined in the SYSPRO 6.1 SP1
version of the software and is enabled by default for stationery formats
defined in that version. When enabled, the document is printed in the format specified in the SYSPRO 6.1 SP1 version of the software providing no presentation lengths are changed (Set Key Information). |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made to the format at the time of exiting the program. |
You use this function to define the row and column at which you want to print each of the detail fields on the inspection/reject/scrap document.
The row refers to the vertical (top to bottom) position on the document, while the column refers to the horizontal (left to right) position on the document.
The following table lists the fields you can print in the Detail section of inspection documents:
| Field | Origin/Comment |
|---|---|
| GRN | This prints the Goods Received Note number relating to the inspection document |
| Lot | |
| Stock code version | |
| Stock code release level | |
| Purchase order | |
| Supplier | |
| Supplier name | |
| Reject code | |
| System date | |
| Transaction date | |
| Delivery note date | |
| Purchase order due date | |
| Purchase order line due date | |
| Date of expiry | |
| Warehouse | |
| Stock code | |
| Stock description | |
| Long description | This prints the long description defined against the stock code (Stock Code Maintenance). |
| Unit of measure | |
| Transaction quantity | |
| Job | |
| Certificate | |
| Supplier's delivery note | |
| Purchase order line | |
| Narration | |
| Start print line - Technical spec | |
| Start print line - Inspection text | |
| Start print line - P/order text | |
| Start print line - Serial numbers | |
| GRN (with attribute) |
This field prints the Goods Received note number with the attributes you defined for this field. You use the Print Setup program to define attributes against specific fields. |
| Stock code (with attribute) |
This field prints the Stock code with the attributes you defined for this field. You use the Print Setup program to define attributes against specific fields. |
| Job (with attribute) |
This field prints the Job number with the attributes you defined for this field. You use the Print Setup program to define attributes against specific fields. |
| Bin location | |
| Start print line - P/order comment | |
| Print document number |
This field prints the inspection document reference number. Inspection documents are numbered according to the values held against the Inspection print document numbering fields (Inventory Setup - Numbering tab). |
| Reprint message position |
This field indicates where you want the reprint message printed on the document. The reprint message that is printed is "Reprint" |
As an alternative to printing your documents on pre-printed stationery, you can configure SYSPRO to allow you to print your stationery documents using Microsoft Word.
Refer to Word Printing for additional information about printing using MS Word.
This option is only enabled if you selected the option: Print using MS Word. It enables you to open the applicable Word template and insert the fields that you want to print on your stationery.
Refer to Design Template for additional information.