Select this to use the Serial Entry for Inspection program to capture the serial numbers counted.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Code Maintenance - Tracking tab).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Code Maintenance - Tracking tab).

Select this to indicate that the count is complete (i.e. you will not be counting any further quantities for the item).

This option is automatically selected if the quantity you enter in the Quantity counted field is equal to or more than the quantity in the Advised quantity.

You can set the count to complete without having to enter a quantity.

You can set the count to complete when the quantity is zero providing a quantity was previously counted.

This option is automatically selected if the value in the Counted field equals or is greater than the value in the Advised field.

The Count complete option can also be set when processing the receipt into inspection (see Receipt Into Inspection)

Select this to indicate that the inspection is complete (i.e. you will not be inspecting any further quantities for the item).

You can set the inspection to complete without having to enter a quantity.

Indicate the reason for scrapping the item(s).

Scrap reason codes are maintained using the Browse on Scrap Reasons program.

This text is written to the InvInspectDet.Narration field and can be used for reporting purposes.

If you add the DetNarration field to your inspection document (SRS Document Template), the narration is printed on your document.

This defaults to the description for the Reject code you selected.

This only applies when you process a receipt for a non-stocked item and you do not have a default warehouse defined against your operator code (Operator Maintenance - Defaults) or against the company (Company Maintenance - General tab).

Select this to use the Serial Entry for Inspection program to capture the serial numbers to scrap.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Code Maintenance - Tracking tab).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Code Maintenance - tracking tab).

Select this to print an on-line scrap note document using the Inventory Document Print program.

See also: Notes and warnings.

This option is disabled if you selected to print inspection documents in Batch mode only (Inventory Setup - Documents tab). In this case, you use the Inspection Document Print program to print the inspection documents.

Indicate the reason for rejecting the item(s).

These codes are the same as the Scrap reason codes and are maintained using the Browse on Scrap Reasons program.

This defaults to the supplier against whom the purchase order was raised.

Select this to use the Serial Entry for Inspection program to capture the serial numbers to reject.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Code Maintenance - Tracking tab).

This is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Code Maintenance - tracking tab).

Select this option if you want to print an on-line return note document using the Inventory Document Print program.

See also: Notes and warnings.

This is disabled if you selected to print inspection documents in Batch mode only (Inventory Setup - Documents tab). In this case, you use the Inspection Document Print program to print the inspection documents.

This would typically be the Reject document number you created when you initially rejected the item(s)

Select this to receipt the returned quantity into a new lot number.

This option is only enabled if the item is defined as lot traceable (Stock Code Maintenance) and you selected the option Return from supplier above.

If you are using automatic lot numbering, then the next lot number is allocated to the receipt quantity.

Select this to use the Serial Entry for Inspection program to capture the serial numbers to return.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Code Maintenance - Tracking tab).

This is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Code Maintenance - tracking tab).

Enter the quantity to be received from inspection into stock.

This defaults to the total quantity available to accept into stock, but can be changed.

If a percentage is defined against the option: Acceptable quantity over/under supply percentage (Purchase Orders Setup - Details tab) then a warning is displayed if the entered receipt quantity exceeds the order quantity by this percentage.

The percentage variance is calculated as follows:

((Inspection qty advised - (Inspection qty accepted + qty being accepted)) / Inspection qty advised) x 100

Where this amount is less than zero, the password defined against the option: PO Override on 'over supply' of a purchase order is requested.

Where this amount is greater than zero, the password defined against the option: PO Override on 'under supply' of a purchase order is requested.

You can configure passwords against the options: Inv Override 'under receipt' from inspection into stock and Inv Override 'over receipt' from inspection into stock (Password Definition), to prevent operators from overriding an under supply or over supply of a purchase order from inspection into stock.

Enter a concession reference associated with the specific Lot, if applicable.

This applies only for Traceable items (Stock Code Maintenance).

A concession usually indicates that although the item deviates from the original specification, it is still acceptable to, and fit for, its purpose.

	If you need to record a concession number against a lot, then ensure that you enter it during the receipt process as you cannot capture it later. You can select the preference: Give warning about blank concession number entered to display a warning message when you do not enter a concession number.

These options indicate the cost basis for the line item.

The cost basis specified at the time of entering the purchase order is used as the default, but can be changed.

You cannot select a Cost basis if you are using Standard costing (Inventory Setup) and you receipt in a Kit type item. In this case, the cost defaults to the warehouse cost and cannot be changed.

If you set your inventory costing method to Standard (Inventory Setup - General tab) or Browse on Warehouses when using costing per warehouse, then the standard warehouse cost defined against the item is automatically used as the receipt cost. This is irrespective of whether you use this option to select a different cost basis. The reason this option is not disabled when your costing method is set to Standard, is that you would typically change the cost basis (for example to Purchase price) if the GRN value differs from the standard cost. The difference between the cost basis selected (for example the purchase price) and the standard cost is posted to the purchase price variance account.

Select this to use the exchange rate used when the purchase order was entered as the rate for calculating the purchase price.

This option is only displayed if you are receipting a foreign currency purchase order.

Select this to use the exchange rate currently defined in the exchange rate table (see Browse on Currencies) to calculate the purchase price.

This option is only displayed if you are receipting a foreign currency purchase order.

This is only available when you are reversing a receipt.

Select this to reverse a receipt using the original GRN cost used when the item was receipted. This enables you to post the reversal at the original GRN cost, including additional apportionment costs such as freight, irrespective of the costing method used for the original receipt.

This indicates the unit cost assigned to the stock item (Warehouses for Stock Code).

It can also indicate the total cost, depending on the cost basis selected.

If you select the Cost basis as Total cost, you can enter the total receipt cost in this field.

This only applies when Multiple bins in use is enabled against the warehouse into which you are receipting the item (Warehouse Maintenance). When not select against the warehouse, the bin location assigned to the stock item (Warehouses for Stock Code) is displayed in this field and cannot be changed.

If you selected the option: Multiple bins in use (Browse on Warehouses) for the warehouse receiving the item and the Preference: Show default bin for receipts, then the bin location assigned to the stock item (Warehouses for Stock Code) is displayed in this field, but can be changed. If the Preference: Show default bin for receipts, is not selected, then no bin number of displayed in this field. You must enter a bin number if multiple bins are required for the warehouse (Browse on Warehouses).

If the bin does not exist, it is automatically created providing the option: Allow creation of bins when processing inventory transactions (Inventory Setup - Options tab) is selected. If this option is not selected, you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.

A maximum of 50 multiple bin locations can be entered per transaction.

Select this to allocate the receipt quantity to a specific bin or bins.

This function is only enabled if:

A maximum of 50 multiple bin locations can be entered per transaction.

Select this to use the Serial Entry for Inspection program to capture the serial numbers to accept.

Manual serial numbers or batch serial numbers are captured, depending on the method of serial tracking defined against the stock item (Stock Code Maintenance - Tracking tab).

This option is only enabled if Serial tracking is required for the stock item and the option: Record serial numbers during receipt is selected (Stock Code Maintenance - tracking tab).

This is applicable if Inventory is linked to General Ledger (General Ledger Integration - General Ledger tab), and you selected the option: Request ledger codes for Purchase order receipts - Credits (Inventory Setup - Options tab).

If Inventory is linked to General Ledger in summary or detail, then the ledger code entered is validated.

The default ledger code used is the Inventory Ledger Interface entry for Receipts (General Ledger Integration) if either the GRN suspense system is not installed, or the GRN suspense system is installed but you indicated that GRN matching is not required for the supplier (Supplier Maintenance - Purchasing tab).

The GRN suspense control account (General Ledger Integration) is used as the default if the GRN suspense system is installed; a non-stocked line is being receipted; and you indicated that GRN matching is required for the supplier (Supplier Maintenance - Purchasing tab).

For stocked lines, where the GRN suspense system is installed, the ledger code defaults to the entry made at the GRN Suspense ledger code within the Browse on Warehouses program. If this entry is blank, then the account defined within the General Ledger Integration program is used (General Ledger Integration), providing that you have indicated that GRN matching is required for the supplier (Supplier Maintenance - Purchasing tab).

The default ledger code can be changed if you selected the setup option: Request ledger codes for Purchase order receipts - Credits (Inventory Setup - Options tab). If this setup option is not selected, then this field is not enabled.

This is available only when processing a non-stocked receipt.

The ledger code entered during purchase order entry is displayed here as the default. Otherwise the ledger code defined at the Non-stocked field (General Ledger Integration - Inventory tab) is displayed as the default.

	If the purchase order is linked to a job and you defined a ledger code against the job (Job Entry), then that ledger code is displayed in this field and cannot be changed.

You can change this default entry if you selected the setup option: Request ledger codes for Purchase order receipts - Debits (Non stocked) (Inventory Setup - Options tab). If this setup option is not selected, then this field is not enabled.

Select this to assign the line item to a job. You then enter the job number.

If you issue an item (stocked or non-stocked) directly to a job, then ensure that your WIP and Inventory modules are in the same posting month. This is achieved by running the required number of month ends in either module until the posting month is the same for both modules.

If the Inventory module is not installed then ensure that your WIP and Purchase Order modules are in the same posting month. However, since the Purchase Order module does not have its own month end function, you need to manually adjust the current month from within your Purchase Orders Setup options.

If the item is linked to a sales order, then this field is disabled, because the item cannot be issued to a job.

If the item is linked to a sales order, then this field is disabled because the item cannot be issued to a job.

This is displayed if the GRN suspense system is installed and the item is neither traceable nor requires inspection.

The code can be in the range 1 to 5, indicating the source of the transaction. For example: A code of 1 can indicate returns.

Totals for each code are printed on the GRN Audit Trail report.

You must identify the required coding structure. The default source code is 1.

This applies when you process a receipt for a non-stocked item and you do not have a default warehouse defined against your operator code (Operator Maintenance - Defaults) or against the company (Company Maintenance - General tab).

This is only enabled if Activity based costing is required for the item you are receipting (Stock Code Maintenance).

Select this to include manufacturing elements defined with a calculation method of single in the calculation of costs.

Refer to Activity Based Costing Introduction for additional information on AB costing.

Select this enter and apply non-merchandise costs arising from the receipt of a stock item into a warehouse against which a cost multiplier is defined.

The Last cost of the receipted item only includes the cost multiplier value if you selected the option: Include non-merchandise costs in last cost (Purchase Orders Setup - General tab).

The Apply cost multiplier option is displayed only if the warehouse associated with the stock item being receipted is defined with a cost multiplier that is not equal to 1 (Warehouses for Stock Code). To apply a cost multiplier, you also need to select the setup option: Apply cost multiplier when processing receipts (Inventory Setup - Options tab). Additionally, the Apply cost multiplier option is not displayed if the option: Show costs in P/o receipts (Operators - Security tab - Fields) is disallowed against your operator code.

Select this to post non-merchandise amounts to the appropriate ledger accounts.

This is available under either of the following conditions:

Controls access to the receipting of purchase orders into inspection in the Purchase Order Inspection and Purchase Order Receipts programs.

See eSignature transaction PO Receipt for information related to user defined conditions.

Controls access to the Accept into Stock function for items in inspection within the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Count Stock function for items in inspection within the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Inspect Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Reject Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Scrap Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the Return Stock function in the Purchase Order Inspection and Purchase Order Receipts programs.

Controls access to the receipting of kits in the Purchase Order Inspection and Purchase Order Receipts programs.